CHARITY COMMISSION
FOR ENGLAND ANO WALES
Trustees, Annual Report for the period
From
0110912022 hriod start dat• To 31108r2023 Porfod ond dato
Charity nam•: Friend8 of Ashley
Charfty reglstration number 1024028
Objectlves and Activities
Summary of the purposes of
the charity as set out in ts
ovemin
document
Summary ofthe main
adivities in relation to those
purposes for the public
benefrt, in particular, the
activities. project5 or seprfices
identifsed in the accounts.
Porn 1.17
To enrich the education of the pupils at
Ashley Church of England Primary School.
WaIt0nn-Tharne$
Activty focus is to
Develop wothng relationships with
staff. parentslcarers and others
assooated with the school
engage in adivities, provide
equipment or facilitbes which support
the school and advances the
education of
In planning our acttvtties for the year we kept
in mirml the charity Commission's guidance
on public benefft at our trustee meetings.
Parn1.17¥
1.19
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Chanty
Commission on public
benefft
ral.18
Additional infomiation (optional)
You ma
choose to indude further statements where relevarrt about
Pard 1.38
Policy on grdnt makÈng
Policy on social investmerrt
including program lated
investment
Parn 1.38
A great contr1tlOn of time, energy and
expertise is made by member volunteers.
The athievemerrts of the charty would not
be possible without the many hours of
invofvement and high levels of supFort of the
volunteer
P*a 1.38
Contribuknon made by
volunteers
other
Achievements and Perfonnance
Fundraislng Events
The Friends of Ashley held a number of
events in the year raising funds to support
the school
Christrnas Bazaar £7,250
Summer Fete £9,600
Fireworks £6,000
Summary of the main
achievements of the charity,
identiFying the differen the
charity's VA)rk has made to
the circumstsns of its
beneficiaries and any WKler
benefits to society as a
whole.
Para 120
Other Fundraising Activities
The most signtficant items vRre
Sales of Preloved unrforni £600
Christmas cardlgifts £750
Childrnn's Aclfvitles and Parenucarer
Social Events
Picnic to Celebrate end of the year and
thank the school communrty for their
fundraising efforts through the year (aim to
onty cover costs}.
Donations & Commissions
Clothesftoys collection £292
Amazon Smile £64
Commissions, donations & Interest £500
Expendlture
A large expenditure last year on a Library
prxj and school funded development
resulted in some small expendrtures this
year which totalled £3,800.
Additional Inforniation {optional)
You ma
choose to include further statements Whe reEevant about:
Achievemerrts against
objectives set
Pw¥ 1.41
Performance of fundraising
actNities against obj'ectives
set
Para 1.41
Inveslment perforniance
against objedives
P¥a 1.41
Other
Financial Review
Review of the ¢haritys
financial position at the erKI
of the period
pa 121
There was an increase of surplus funds
available at the end of the period from
£35,720 to £56,869 mainly because of
continued fundraising adivities but little
exFenditure. Out of the funds remaining for
the year £9.000 has been allocated towards
Gardenloutdoor enhancements. The
application of the remaining funds is being
considered between the school arKI the
committee.
A minimum resep4e of £5,OLK) is required to
be maintained to honour annual expenditure
items with a further £2,IXJO reserved to cover
costs of lanni
fvndraisin
activities.
Statement explaining the
policy for holding reserves
stating why they are held
Para 122
Amount of reserves held
Reasons for hokling zero
reserves
Details of fund materially in
deficit
Explanation of any
uncertainties about the
charity continuing as a goirvj
concem
Para 1.22
Para 1.22
Para 1.24
P*a123
Addltional inf0rnM0n (optlonal)
You ma
choose to include further ststements where relevant about:
The charity's principal
SoUrS of funds (induding
any fundraising)
P4ra 1.47
Investment policy and
objectives including any
social investment policy
adopted
Pora 1.46
A description of the principal
risks faping the charity
1.46
Other
Structure. Governance and Management
Description of tharivs
trusts:
Type of goveming document
Para 1.25
Constiiution adopted on 18 September 2018
How is the charity
constituted?
"jorated
association, CIO)
Para 1.25
Parent-Teacher association wtth all
parentslGarers of chikjren at the SGhool
being part of the a&8ociation and 3 elected
K*Xts, Chair, Secretary and Treasurer. The
Chair and TreaSur were cwositions in the
financial
ear.
Elected at AGM
Trustee selection methods
including details of any
constrtutional provisions e.g.
election to or name of
any person or body entitled
to appoint one or more
trustees
Parn 1.25
Addltional infonnation (optional)
You ma
choose to indude further statements rel&4ant about:
All trustees give their tirr voluntarily and
receive no remuneration or other beneffts
Policies and procedures
adopted for the induction and
training of trustees
Para 1.51
The chartys organisational
structure and any wider
network wtth which the
charity works
F*8 1.51
Relationship with any related
parties
P•ra 1.51
Reference and Administrative details
Cha
name
Other name the cha
uses
istered cha
number
Charity's principal address
Friends of Ash18
FOA
1024028
Ashley Church of England Ptimary School
Ashley Road
Walton on Thames
KT12 1HX
Names of the charity trustws who manage the charlty
Name of
person lor
Olllce Olary)
appolnt
trustee {
Tracey Stone
Helen Platt
Cctrchair
Co£hair
Rhiann Gray
Clare Birks
Catherine Furber
Co-Treasurer
CfrTreasurer
Sonia Kalsi
Bryan Colin Stone
Communications
TNstee
10
11
12
13
14
15
16
17
18
19
20
orate trustees- names of the directors at the date the
Dirathir name
rtwasa
Name of trustees holding title to woperty belonging to the charity
Funds held as custodian trustees on behalf of others
Description of the assets
held in this capaaty
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the Gustodian
charity's objects
Details of arrangements for
safe custody and
segregation of suth assets
from the Charitys own assets
Addltlonal information loptional)
Names and addresw of advls•rs (Optional infonnon)
Type of
Nam•
Address
advlser
Name of chief executive or names of senior staff members (Optlonal Inforniation)
Exemptions from disclosure
Reason for norAisd¢)sure of ke
rsonnel d8tails
Other o
tional information
Declarations
Signed on behalf of the charltys trustees
Signature(s)
Full name(s)
CLft££ @i e
Position (eg
Secretary. Chalr, etc)
1715
**Charity Name No (if any) Friends of Ashley Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts**
**Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts CC16a For the period** Period start date Period end date **To from** 1/9/2022 31/8/2023
**Section A Receipts and payments Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £**
## **A1 Receipts**
|**A1 Receipts**|||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|FundraisingEvents||**24,363**||**-**|||**-**|||**24,363**||**25,431**|
|Other FundraisingActivities||**2,243**||**-**|||**-**|||**2,243**||**2,861**|
|Parent Social Events||**-**||**-**|||**-**|||**-**||**-**|
|Childrens Activities||**-**||**-**|||**-**|||**-**||**-**|
|Donations and Commission||**749**||**-**|||**-**|||**749**||**850**|
|Interest Earned||**114**||**-**|||**-**|||**114**||**9**|
|||**-**||**-**|||**-**|||**-**||**-**|
|||**-**||**-**|||**-**|||**-**||**-**|
|**_Sub total_**_(Gross income for_
_AR)_||**27,469**||**-**|||**-**|||**27,469**||**29,151**|
|**A2 Asset and investment sales,**|||||||||||||
|**(see table).**|||||||||||||
|||**-**|||**-**|||**-**||**-**|||
|||**-**|||**-**|||**-**||**-**||**-**|
||**_Sub total _**|**-**|||**-**|||**-**||**-**||**-**|
||||||||||||||
||**_Total receipts_**|**27,469**|||**-**|||**-**||**27,469**||**29,151**|
|**A3 Payments**
Playground Project
**-**
Other Charitable Activities
**2,353.52**
FOA Admin Expenses
**2,356.49**
TechnologyEducational Investment
**-**
Future FundraisingEvents Deposits
**1,610.00**|**A3 Payments**
Playground Project
**-**
Other Charitable Activities
**2,353.52**
FOA Admin Expenses
**2,356.49**
TechnologyEducational Investment
**-**
Future FundraisingEvents Deposits
**1,610.00**|**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**|**-**
**2,354**
**2,356**
**-**
**1,610**||
|---|---|---|---|---|---|
|
Playground Project|**-**|**-**|**-**|**-**|**2,861**|
|Other Charitable Activities|**2,353.52**|**-**|**-**|**2,354**|**7,315**|
|FOA Admin Expenses|**2,356.49**|**-**|**-**|**2,356**|**2,287**|
|TechnologyEducational Investment|**-**|**-**|**-**|**-**|**-**|
|Future FundraisingEvents Deposits|**1,610.00**|**-**|**-**|**1,610**|**1,805**|
CCXX R1 accounts (SS)
08/03/2024
1
|LibraryPod and books|**-**||**-**||**-**||**-**||**36,840**|
|---|---|---|---|---|---|---|---|---|---|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_ **|**6,320**||**-**||**-**||**6,320**||**51,108**|
|**A4 Asset and investment**|||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
|**purchases, (see table)**|||||||||||
||**-**||**-**|||**-**||**-**|||
||**-**||**-**|||**-**||**-**|||
|**_Sub total_ **|**-**||**-**|||**-**||**-**||**-**|
||||||||||||
|**_Total payments_**|**6,320**||**-**|||**-**||**6,320**||**51,108**|
|**_Net of receipts/(payments)_**|**21,149**||**-**|||**-**||**21,149**||**- 21,957**|
|**A5 Transfers between funds**|**-**||**-**||**-**|||**-**||**-**|
|**A6 Cash funds last year end**|**35,720**||**-**||**-**|||**35,720**||**57,677**|
|**_Cash funds this year end_**|**56,869**||**-**|||**-**||**56,869**||**35,720**|
## **Section B Statement of assets and liabilities at the end of the period**
## **Categories**
**B1 Cash funds**
**B2 Other monetary assets**
|Current account
Deposit account
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**Unrestricted**
**funds**
**to nearest £**
**34,300**
**22,569**
**56,869**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**
**-**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||**-**|**-**|**-**|
CCXX R2 accounts (SS)
08/03/2024
2
|**-**||**-**||**-**|
|---|---|---|---|---|
|**-**||**-**||**-**|
|**-**||**-**||**-**|
|**-**||**-**||**-**|
|**-**||**-**||**-**|
## **B3 Investment assets**
**B4 Assets retained for the charity’s own use**
## **B5 Liabilities**
## **Details**
## **Details**
## **Details**
|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|**Current value**
**(optional)**|
|---|---|---|
||**-**|**-**|
||**-**|**-**|
||**-**|**-**|
||**-**|**-**|
||**-**|**-**|
|**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**
**-**
**-**|**Current value**
**(optional)**|
|---|---|---|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**When due**
**(optional)**|
||**-**||
||**-**||
CCXX R3 accounts (SS)
08/03/2024
3
Signed by one or two trustees on behalf of all the trustees
|||||||**-**|||
|---|---|---|---|---|---|---|---|---|
|||||||**-**|||
|||||||**-**|||
||Signature||Print|Name||||Date of
approval|
||||||||||
CCXX R4 accounts (SS)
08/03/2024
4
Docusign Envelope ID: 9A2AB2DA-E457-4066-A82D-C25105C3AB84
## **Trustees’ Annual Report for the period**
# **From 01/09/2022 Period start date To 31/08/2023 Period end date**
**Charity name: Friends of Ashley**
## **Charity registration number: 1024028**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To enrich the education of the pupils at
Ashley Church of England Primary School,
Walton-on-Thames|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Activity focus is to
● Develop working relationships with
staff, parents/carers and others
associated with the school
● engage in activities, provide
equipment or facilities which support
the school and advances the
education of the pupils|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In planning our activities for the year we kept
in mind the charity Commission’s guidance
on public benefit at our trustee meetings.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|A great contribution of time, energy and
expertise is made by member volunteers.
The achievements of the charity would not
be possible without the many hours of
involvement and high levels of support of the
volunteerbody.|
|Other|||
Docusign Envelope ID: 9A2AB2DA-E457-4066-A82D-C25105C3AB84
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Fundraising Events**
The Friends of Ashley held a number of
events in the year raising funds to support
the school
● Christmas Bazaar £7,250
● Summer Fete £9,600
● Fireworks £6,000
**Other Fundraising Activities**
The most significant items were
Sales of Preloved uniform £600
Christmas card/gifts £750
**Children’s Activities and Parent/Carer**
**Social Events**
Picnic to celebrate the end of the year and
thank the school community for their
fundraising efforts through the year (aim to
only cover costs).
**Donations & Commissions**
Clothes/toys collection £292
Amazon Smile £64
Commissions, donations & Interest £500
**Expenditure**
A large expenditure last year on a Library
pod and school funded development
resulted in some small expenditures this
year which totalled £3,800.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
Docusign Envelope ID: 9A2AB2DA-E457-4066-A82D-C25105C3AB84
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|There was an increase of surplus funds
available at the end of the period from
£35,720 to £56,869 mainly because of
continued fundraising activities but little
expenditure. Out of the funds remaining for
the year £9,000 has been allocated towards
Garden/outdoor enhancements. The
application of the remaining funds is being
considered between the school and the
committee.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|A minimum reserve of £5,000 is required to
be maintained to honour annual expenditure
items with a further £2,000 reserved to cover
costs of planning fundraising activities.|
|Amount of reservesheld|Para 1.22||
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
Docusign Envelope ID: 9A2AB2DA-E457-4066-A82D-C25105C3AB84
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution adopted on 18 September 2018|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Parent-Teacher association with all
parents/carers of children at the school
being part of the association and 3 elected
posts, Chair, Secretary and Treasurer. The
Chair and Treasurer were co-positions in the
financialyear.|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected at AGM|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|All trustees give their time voluntarily and
receive no remuneration or other benefits|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charityname|Friends of Ashley|
|---|---|
|Other name the charity uses|FOA|
|Registered charitynumber|1024028|
|Charity’s principal address|AShley Church of England Primary School
Ashley Road
Walton on Thames
KT12 1HX|
|||
Docusign Envelope ID: 9A2AB2DA-E457-4066-A82D-C25105C3AB84
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of**
**person (or**
**body)**
**entitled to**
**appoint**
**trustee (if**
**any)**|
|---|---|---|---|---|
||TraceyStone|Co-Chair|||
||Helen Platt|Co-Chair|||
||Rhiann Gray|Co-Treasurer|||
||Clare Birks|Co-Treasurer|||
||Catherine Furber|Secretary|||
||Sonia Kalsi|Communications|||
||Bryan Colin Stone|Trustee|||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
|20|||||
## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
Docusign Envelope ID: 9A2AB2DA-E457-4066-A82D-C25105C3AB84
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
||**Type of**
**adviser **
**Name**
**Address**|**Type of**
**adviser **
**Name**
**Address**|**Type of**
**adviser **
**Name**
**Address**|
|---|---|---|---|
|||||
|||||
|||||
|||||
||**Name of chief executive or names of senior staff members (Optional information)**|||
|||||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
Docusign Envelope ID: 9A2AB2DA-E457-4066-A82D-C25105C3AB84
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**----- Start of picture text -----**
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Michael O'Connor
Position (eg Director
Secretary, Chair, etc)
Date 15-Oct-2024
**----- End of picture text -----**