Trustees' Annual Report for the period
Period start date
Period end date
From
01 04 2021 To 31 03 2022
Section A Reference and administration details
Charity name Quarrendon & Meadowcroft Community Association
Other names charity is known by Registered charity number (if any) 1023940
Charity's principal address
Bowlers Road 147 Meadowcroft Aylesbury, Buckinghamshire Postcode HP19 9HH
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| R Willetts | Treasurer | |||
| P Humm | Secretary | |||
| P Charlesworth | Chairman | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
| Name | Dates acted if not for whole year |
|---|---|
| A Huxley | |
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| Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
|---|---|---|
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution Based on the Community Type of governing document
- (eg. trust deed, constitution)
Matters Model Association How the charity is constituted (eg. trust, association, company) Trustees are appointed voluntarily when required, this is then confirmed Trustee selection methods by a full meeting of the Trustees. (eg. appointed by, elected by)
- (eg. trust, association, company)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
Promote the benefits of the inhabitants of the Quarrendon and Meadowcroft area of Aylesbury and provide facilities for all, without distinction. Manage and maintain the community building.
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Facilities provided for all sections of the community from sporting events to social functions, mother & toddler and pre-school groups together with religious groups meet at the centre, various major international events Summary of the objects of the held, all activities have due regard to the guidance issued by the charity set out in its Charity Commission. governing document
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Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
To provide facilities for local people to enjoy and help them improve their lives. To provide a reliable & safe environment for groups to maintain and expand their activities and service to the public. Provide facilities for several large local and national events (200/400 attendees), a pantomime (180 attendees) and smaller events run by volunteers.
Total footfall in excess of 50,000 in the year.
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Section E Financial review
Brief statement of the charity’s policy on reserves
Maintain sufficient reserves to allow for service charges and unexpected costs, together with projects to improve facilities and services to the community.
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Pauline Humm Position (eg Secretary, Chair, etc) Secretary Date 15/12/2022
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| Quarrendon & Meadowcroft Communiy Association | Quarrendon & Meadowcroft Communiy Association | Quarrendon & Meadowcroft Communiy Association | 1023940 | 1023940 | 1023940 | CC16a | |
|---|---|---|---|---|---|---|---|
| For the period from |
Period start date 01/04/2021 |
To | Period end date 31/03/2022 |
||||
| Section A Receipts and payments | |||||||
| A1 Receipts | Unrestricted funds to the nearest £ 18,589 42,828 4 - 2,698 - - - 64,119 - - - 64,119 36,398 27,643 - - - 1,369 251 - 420 450 - 100 1,063 67,694 - - - 67,694 - 3,575 - 53,915 50,340 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 18,589 42,828 4 - 2,698 - - - 64,119 - - - |
Last year to the nearest £ |
||
| Local AuthorityGrants | 18,589 | 18,269 | |||||
| Hall Hire Receipts | 42,828 | 9,126 | |||||
| Bank Account Interest Received | 4 | 14 | |||||
| VendingMachine Receipts | - | - | |||||
| Furlough | 2,698 | 8,625 | |||||
| Covid Grant | - | 25,000 | |||||
| - | - | ||||||
| - | - | ||||||
| Sub total(Gross income for AR) |
64,119 |
61,034 | |||||
| A2 Asset and investment sales, (see table). |
|||||||
| - | |||||||
| - | - | ||||||
| Sub total | - | - | |||||
| Total receipts A3 Payments |
|||||||
| 64,119 | 61,034 | ||||||
| 36,398 27,643 - - - 1,369 251 - 420 450 - 100 1,063 67,694 - - - |
|||||||
Wages |
36,398 | 33,402 | |||||
| Hall Maintenance & Service Charges | 27,643 | 22,212 | |||||
| Insurance & Licenses | - | 2,281 | |||||
| Light & Heat, Rates, Etc | - | 2,243 | |||||
| Bank Charges | - | - | |||||
| Telephone & Internet | 1,369 | 1,198 | |||||
| Postage, Stationery& Computer Costs | 251 | 143 | |||||
| Travel Costs | - | - | |||||
| Office Overheads & Support | 420 | - | |||||
| Independant Examiner | 450 | 440 | |||||
| Donations | - | - | |||||
| Sundry | 100 | 14 | |||||
| Equipment Maint. | 1,063 | 677 | |||||
| **Sub total ** | 67,694 | 62,610 | |||||
| A4 Asset and investment purchases, (see table) |
|||||||
Equipment |
- | - | |||||
| - | - | ||||||
| **Sub total ** | - | - | |||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||
| 67,694 | 62,610 | ||||||
- 3,575 |
|||||||
| - 3,575 | - | - | - 3,575 |
- 1,576 | |||
| - | - | - | - | - | |||
| 53,915 | - | - | 53,915 | 53,915 | |||
| 50,340 | - | - | 50,340 | 52,339 |
CCXX R1 accounts (SS)
31/12/2022
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Hall Hire Debtors, Etc Petty Cash Lloyds Current Account Lloyds Deposit Account Details Details Details Office Equipment Games & Sports Equipment Fixtures, Fittings & Equipment Sound System LED Lighting System Independent Examiner Wages & PAYE Signature |
Unrestricted funds to nearest £ |
Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Restricted funds to nearest £ |
Endowment funds to nearest £ |
|---|---|---|---|---|---|---|
| 45 | - | - | ||||
| 5,601 | - | - | ||||
| 40,567 | - | - | ||||
| 46,213 | - | - | ||||
| OK | ||||||
| Endowment funds to nearest £ |
||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| Current value (optional) |
||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| Current value (optional) |
||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| When due (optional) |
||||||
| Date of approval |
||||||
| Hayes | 15/12/2022 | |||||
CCXX R2 accounts (SS)
31/12/2022
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
----- Start of picture text -----
Report to the trustees/ Quarrendon & Meadowcroft Community Associatio nCharity Name Formatted: Font: 12 pt
members of
On accounts for the year 01/04/2021 to 31/03/2022 Charity no 1023940 Formatted: Font: 12 pt
ended (if any) Formatted: Font: 12 pt
Formatted: Font: 12 pt
Set out on pages (remember to include the page numbers of additional sheets) Formatted: Font: 12 pt
Respective The charity's trustees are responsible for the preparation of the accounts.
responsibilities of The charity’s trustees consider that an audit is not required for this year
trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an
independent examination is needed.
It is my responsibility to:
• examine the accounts under section 145 of the Charities Act,
• to follow the procedures laid down in the general Directions given by the
Charity Commission (under section 145(5)(b) of the Charities Act, and
• to state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with general Directions given
examiner’s statement by the Charity Commission. An examination includes a review of the
accounting records kept by the charity and a comparison of the accounts
presented with those records. It also includes consideration of any unusual
items or disclosures in the accounts, and seeking explanations from the
trustees concerning any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit, and
consequently no opinion is given as to whether the accounts present a ‘true
and fair’ view and the report is limited to those matters set out in the
statement below.
Independent In connection with my examination, no material matters have come to my
examiner's statement attention (other than that disclosed below ) which gives me cause to believe
that in, any material respect:
• accounting records were not kept in accordance with section 130 of
the Charities Act or
• the accounts do not accord with the accounting records
I have come across no other matters in connection with the examination to
which attention should be drawn in order to enable a proper understanding
of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed: Date: 07/09/2022 Formatted: Font: 12 pt
Name: Kevin Wise
Relevant professional Accountancy Service Provider (AML Lic. No. 12400179)
qualification(s) or body
(if any):
Address: Redwood BMS
----- End of picture text -----
IER 1 December 2017
46 Fremantle Road, Aylesbury Buckinghamshire HP21 8EJ Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose .
IER
December 2017
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