## **Trustees' Annual Report for the period**
Period start date
Period end date
**From**
**01 04 2021 To 31 03 2022**
## Section A Reference and administration details
**Charity name** Quarrendon & Meadowcroft Community Association
**Other names charity is known by Registered charity number (if any)** 1023940
**Charity's principal address**
Bowlers Road 147 Meadowcroft Aylesbury, Buckinghamshire **Postcode HP19 9HH**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||R Willetts|Treasurer|||
||P Humm|Secretary|||
||P Charlesworth|Chairman|||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|A Huxley||
|||
|||
**TAR**
March **2012**
1
|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
|---|---|---|
||||
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Based on the Community Type of governing document
- (eg. trust deed, constitution)
Matters Model Association How the charity is constituted (eg. trust, association, company) Trustees are appointed voluntarily when required, this is then confirmed Trustee selection methods by a full meeting of the Trustees. (eg. appointed by, elected by)
- (eg. trust, association, company)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
Promote the benefits of the inhabitants of the Quarrendon and Meadowcroft area of Aylesbury and provide facilities for all, without distinction. Manage and maintain the community building.
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
Facilities provided for all sections of the community from sporting events to social functions, mother & toddler and pre-school groups together with religious groups meet at the centre, various major international events **Summary of the objects of the** held, all activities have due regard to the guidance issued by the **charity set out in its** Charity Commission. **governing document**
**TAR**
March **2012**
2
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
To provide facilities for local people to enjoy and help them improve their lives. To provide a reliable & safe environment for groups to maintain and expand their activities and service to the public. Provide facilities for several large local and national events (200/400 attendees), a pantomime (180 attendees) and smaller events run by volunteers.
Total footfall in excess of 50,000 in the year.
**TAR**
March **2012**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
Maintain sufficient reserves to allow for service charges and unexpected costs, together with projects to improve facilities and services to the community.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Pauline Humm **Position (eg Secretary, Chair, etc)** Secretary **Date** 15/12/2022
**TAR**
March **2012**
5
||**Quarrendon & Meadowcroft Communiy Association**|**Quarrendon & Meadowcroft Communiy Association**|**Quarrendon & Meadowcroft Communiy Association**|**1023940**|**1023940**|**1023940**|**CC16a**|
|---|---|---|---|---|---|---|---|
||**For the period**
**from**|Period start date
01/04/2021|**To**||Period end date
31/03/2022|||
|||||||||
|**Section A Receipts and payments**||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**18,589**
**42,828**
**4**
**-**
**2,698**
**-**
**-**
**-**
**64,119**
**-**
**-**
**-**
**64,119**
**36,398**
**27,643**
**-**
**-**
**-**
**1,369**
**251**
**-**
**420**
**450**
**-**
**100**
**1,063**
**67,694**
**-**
**-**
**-**
**67,694**
**- 3,575**
**-**
**53,915**
**50,340**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**18,589**
**42,828**
**4**
**-**
**2,698**
**-**
**-**
**-**
**64,119**
**-**
**-**
**-**||**Last year**
**to the nearest £**|
|Local AuthorityGrants|**18,589**||||||**18,269**|
|Hall Hire Receipts|**42,828**||||||**9,126**|
|Bank Account Interest Received|**4**||||||**14**|
|VendingMachine Receipts|**-**||||||**-**|
|Furlough|**2,698**||||||**8,625**|
|Covid Grant|**-**||||||**25,000**|
||**-**||||||**-**|
||**-**||||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|
**64,119**||||||**61,034**|
|||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||
||**-**|||||||
||**-**||||||**-**|
|**_Sub total_**|**-**||||||**-**|
|**_Total receipts_ **
**A3 Payments**||||||||
||||||**64,119**||**61,034**|
||||||**36,398**
**27,643**
**-**
**-**
**-**
**1,369**
**251**
**-**
**420**
**450**
**-**
**100**
**1,063**
**67,694**
**-**
**-**
**-**|||
|
Wages|**36,398**||||||**33,402**|
|Hall Maintenance & Service Charges|**27,643**||||||**22,212**|
|Insurance & Licenses|**-**||||||**2,281**|
|Light & Heat, Rates, Etc|**-**||||||**2,243**|
|Bank Charges|**-**||||||**-**|
|Telephone & Internet|**1,369**||||||**1,198**|
|Postage, Stationery& Computer Costs|**251**||||||**143**|
|Travel Costs|**-**||||||**-**|
|Office Overheads & Support|**420**||||||**-**|
|Independant Examiner|**450**||||||**440**|
|Donations|**-**||||||**-**|
|Sundry|**100**||||||**14**|
|Equipment Maint.|**1,063**||||||**677**|
|**_Sub total_ **|**67,694**||||||**62,610**|
|||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||
|
Equipment|**-**||||||**-**|
||**-**||||||**-**|
|**_Sub total_ **|**-**||||||**-**|
|**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||
||||||**67,694**||**62,610**|
||||||
**- 3,575**|||
||**- 3,575**|**-**|**-**||
**- 3,575**||**- 1,576**|
||**-**|**-**|**-**||**-**||**-**|
||**53,915**|**-**|**-**||**53,915**||**53,915**|
||**50,340**|**-**|**-**||**50,340**||**52,339**|
CCXX R1 accounts (SS)
31/12/2022
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Hall Hire Debtors, Etc
Petty Cash
Lloyds Current Account
Lloyds Deposit Account
**Details**
**Details**
**Details**
Office Equipment
Games & Sports Equipment
Fixtures, Fittings & Equipment
Sound System
LED Lighting System
Independent Examiner
Wages & PAYE
Signature|**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|---|---|
|||**45**||**-**||**-**|
|||**5,601**||**-**||**-**|
|||**40,567**||**-**||**-**|
|||**46,213**||**-**||**-**|
|||||||OK|
|||||||**Endowment**
**funds**
**to nearest £**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**Current value**
**(optional)**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**Current value**
**(optional)**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**When due**
**(optional)**|
||||||||
||||||||
||||||||
||||||||
||||||||
||||||||
|||||||Date of
approval|
|||Hayes||||15/12/2022|
||||||||
CCXX R2 accounts (SS)
31/12/2022
2
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**----- Start of picture text -----**
Report to the trustees/ Quarrendon & Meadowcroft Community Associatio nCharity Name Formatted: Font: 12 pt
members of
On accounts for the year 01/04/2021 to 31/03/2022 Charity no 1023940 Formatted: Font: 12 pt
ended (if any) Formatted: Font: 12 pt
Formatted: Font: 12 pt
Set out on pages (remember to include the page numbers of additional sheets) Formatted: Font: 12 pt
Respective The charity's trustees are responsible for the preparation of the accounts.
responsibilities of The charity’s trustees consider that an audit is not required for this year
trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an
independent examination is needed.
It is my responsibility to:
• examine the accounts under section 145 of the Charities Act,
• to follow the procedures laid down in the general Directions given by the
Charity Commission (under section 145(5)(b) of the Charities Act, and
• to state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with general Directions given
examiner’s statement by the Charity Commission. An examination includes a review of the
accounting records kept by the charity and a comparison of the accounts
presented with those records. It also includes consideration of any unusual
items or disclosures in the accounts, and seeking explanations from the
trustees concerning any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit, and
consequently no opinion is given as to whether the accounts present a ‘true
and fair’ view and the report is limited to those matters set out in the
statement below.
Independent In connection with my examination, no material matters have come to my
examiner's statement attention (other than that disclosed below *) which gives me cause to believe
that in, any material respect:
• accounting records were not kept in accordance with section 130 of
the Charities Act or
• the accounts do not accord with the accounting records
I have come across no other matters in connection with the examination to
which attention should be drawn in order to enable a proper understanding
of the accounts to be reached.
* Please delete the words in the brackets if they do not apply.
Signed: Date: 07/09/2022 Formatted: Font: 12 pt
Name: Kevin Wise
Relevant professional Accountancy Service Provider (AML Lic. No. 12400179)
qualification(s) or body
(if any):
Address: Redwood BMS
**----- End of picture text -----**
**IER** 1 **December 2017**
46 Fremantle Road, Aylesbury Buckinghamshire HP21 8EJ **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** .
**IER**
**December 2017**
2