2023-06-30-accounts - Barton-Le-Clay Pre-School

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.


Trustees' Annual Report					for theperiod
From	Period start date			To	Period end date
	01	07	2022		30	06	2023

Section A Reference and administration details

Charity name Barton-le-Clay Pre-School

Other names charity is known by

Registered charity number (if any) 1023883

Charity's principal address Our Space Manor Road Barton-le-Clay,Bedfordshire Postcode MK45 4NS

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Charlie Wardle	Chairperson
	Ashleigh Griffin	Secretary
	Marilyn Gillard	Treasurer

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

April 2009

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

(eg. trust deed, constitution)

How the charity is constituted

(eg. trust, association, company)

Trustee selection methods

Elected by parents

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.

TAR

April 2009

Provide accommodation and equipment Raise money to pay for Pre-School activities To make payments as necessary To fix and collect fee’s in respect of attendance Summary of the main Adhere to applicable legislation activities undertaken for the public benefit in relation to these objects (include within Employ staff this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

April 2009

Section D Achievements and performance

Summary of the main achievements of the charity during the year	A year of successfully providing high quality care resulting in happy children and parents. Working to have a standalone lease. Working to become a CIO run charity Continuous fundraising

TAR

April 2009

Section E Financial review

Aims Brief statement of the Retain funds to cover redundancy and contracts, any other termed charity’s policy on reserves commitments we may have in the future. Manage out funds responsibly Provide a budget to enable us to predict fluctuations in our revenues and expenditures quickly to enable quick resolutions In the event that funds are used to recover from unexpected incidences, we will aim to rebuild our reserves primarily to meet redundancy obligations, and continue to rebuild our funds to cover a business disaster. Procedures As per recommendations, we operate 3 bank accounts We use a business current account for our business transactions We have a reserves/investment savings account and a fundraising account Each year after our AGM we review our reserves. We base the calculation on the cost of redundancy for the full pre-school team, essential costs such as contracts. The fund must cover at least these costs at a minimum. We aim to cover the cost of notice to staff. Our redundancy fund grows each year and will continue to do so as we employ the changes of the living wage. Also if we take on a new member of staff, we cover the notice period in the redundancy calculation. There may be other costs that will be taken into consideration, this will be reviewed by the committee and if agreed, will be reflected in our policy. We will make suitable risk assessments before using reserves. The money in reserves are for the described reasons. Should we encounter a situation that does not reach this criteria, the committee will meet to discuss alternative options. If the only solution is to use our reserves, then this will be done by a committee vote. Our reserves will be grown using good business practice techniques. We will aim to ensure our income is greater than expenditure. We will actively seek opportunities to fund the pre-school activities by fundraising, parent/carer inclusion and donations. If using our reserves results in a balance of £20,000 or less, we will look at alternative options to funding the activity. Our reserves policy will be reviewed periodically.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);

Principal sources of funding:-

Council funding
Fee’s for unfunded sessions
Fundraising within the community
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

TAR

April 2009

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc)

Date

TAR

April 2009

	Barton-le-Clay Pre-School	Barton-le-Clay Pre-School	Barton-le-Clay Pre-School	1023883
	For the period from	01.07.22	To	30.06.23

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
Council Funding	108,083	-	-	108,083	121,855
Session Fees	31,001	-	-	31,001	27,570
Other Income	2,232	-	-	2,232	3,087
Fundraising Income	12,909	-	-	12,909	6,494
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
*Sub total*(Gross income for AR)	154,225	-	-	154,225	159,006

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					159,006

Rent	9,183	-	-	9,183	4,469
Insurance & Bank Charges	150	-	-	150	153
Payroll	125,906	-	-	125,906	134,545
Activities & Refreshments	12,963	-	-	12,963	21,000
Other Admin Cost	1,736	-	-	1,736	-
Equipment & Repairs	10,091	-	-	10,091	7,387
Professional Fees	3,843	-	-	3,843	2,834
Other Costs	1,107	-	-	1,107	1,618
FundraisingCost	26	-	-	26	-
**Sub total **	165,005	-	-	165,005	172,006

A4 Asset and investment purchases,(see table)
	-
	-
*Sub total*					-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					172,006

	- 10,780	-	-	- 10,780	- 13,000
	-	-	-	-	-
	-	-	-	-	-
	- 10,780	-	-	- 10,780	- 13,000

CCXX R1 accounts (SS)

16/05/2024

Section B Statement of assets and liabilities at the end of the period

Cash At Bank in Hand Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds to nearest £	Restricted funds to nearest £	Endowment funds to nearest £
	147,030		-
	-	-	-
	-	-	-
	147,030	-	-
			OK
			Endowment funds to nearest £
	-	-	-
	-	-	-
	-	-	-
	-	-	-
	-	-	-
	-	-	-
Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
		-	-
		-	-
		-	-
		-	-
		-	-
Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
		-	-
		-	-
		-	-
		-	-
		-	-
		-	-
		-	-
		-	-
Details	Fund to which liability relates	Amount due (optional)	When due (optional)
		-
		-
		-
		-
Signature ~~2~~	Print Name
			Date of approval

~~2~~			~~16/05/2024~~

CCXX R2 accounts (SS)

Inde ndent Examlnerfs R• ortto th• Trnst••s of the Barton-l £1# Pr8¢hO01 I rèport to tmstèès en my examinatn of the ac(y)unts of the above charity for the year ended 30 Jun& 2023. Re8pon8ibiliti•8 and basls of rnport As the chariivs tnsstèès. you arè responsible for the weparation ofthe acCntS in accordance with th• raquirements of the Chanbès Act 2011 ('the Ad). I report in respe¢t of my examination of the charitrfs 8ecounts ¢grri¢d out urKler section 145 of the 2011 Act and in carrying out my examination. I have folloed 811 the applicable Diredion5 given by the Charity Commission under section 145{51{bl of the Act. Ind•pgndent examinerfs statement The charity's grtrss income exceeded £2SO,000 and l am qualified lo undertake the examination by ing a qualified member of the Institute of Chartered Accountants in England and Wales. I have completed my exaMinatn. I confimi that no malerial mattèrs hav8 IX)m• to my 8ttènlion rn cne10n wth the examination which gives me cause to believe that in, any matèrial résped.. - the accounting rewrds were not kept in accordance with séction 130 ofthe Charities Act. or - the accounts did not aco)rd with the 8ceounting rÈeords,' or - the accounts did not compty with thè applicable requirements concerning the fom and content Ofaounts 8et out in the Charili&s IA(£ounts and Reportsl Regulations 2008 other than any rèquirement that the accounts give a and fairf viewvthicl) is not a matter considered as part of an independent examination. I have no ¢oncems and have come across other matters in connection with the examinati to whh att•ntion 8hwld be drawn in this report rn ordèr to ènable a proper understanding of the accounts to be reached. Suzanne SpicerFCA Stapl8 Hous8 5 Eleanors Cross Dunstable LU6 ISU April 30. 2024