||||||||| |---|---|---|---|---|---|---|---| |**Trustees' Annual Report**|||||**for theperiod**||| |**From **|Period start date|||**To**|Period end date||| ||01|07|2022||30|06|2023| Section A Reference and administration details **Charity name** Barton-le-Clay Pre-School **Other names charity is known by** **Registered charity number (if any)** 1023883 **Charity's principal address** Our Space Manor Road Barton-le-Clay,Bedfordshire **Postcode MK45 4NS** **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Charlie Wardle|Chairperson||| ||Ashleigh Griffin|Secretary||| ||Marilyn Gillard|Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** **April 2009** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) How the charity is constituted - (eg. trust, association, company) Trustee selection methods Elected by parents - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups. **TAR** **April 2009** 2 Provide accommodation and equipment Raise money to pay for Pre-School activities To make payments as necessary To fix and collect fee’s in respect of attendance **Summary of the main** Adhere to applicable legislation **activities undertaken for the public benefit in relation to these objects (include within** Employ staff **this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** **April 2009** 3 Section D Achievements and performance |**Summary of the main**
**achievements of the charity**
**during the year**|A year of successfully providing high quality care
resulting in happy children and parents.
Working to have a standalone lease.
Working to become a CIO run charity
Continuous fundraising| |---|---| **TAR** **April 2009** 4 ## **Section E Financial review** Aims **Brief statement of the** Retain funds to cover redundancy and contracts, any other termed **charity’s policy on reserves** commitments we may have in the future. Manage out funds responsibly Provide a budget to enable us to predict fluctuations in our revenues and expenditures quickly to enable quick resolutions In the event that funds are used to recover from unexpected incidences, we will aim to rebuild our reserves primarily to meet redundancy obligations, and continue to rebuild our funds to cover a business disaster. Procedures As per recommendations, we operate 3 bank accounts We use a business current account for our business transactions We have a reserves/investment savings account and a fundraising account Each year after our AGM we review our reserves. We base the calculation on the cost of redundancy for the full pre-school team, essential costs such as contracts. The fund must cover at least these costs at a minimum. We aim to cover the cost of notice to staff. Our redundancy fund grows each year and will continue to do so as we employ the changes of the living wage. Also if we take on a new member of staff, we cover the notice period in the redundancy calculation. There may be other costs that will be taken into consideration, this will be reviewed by the committee and if agreed, will be reflected in our policy. We will make suitable risk assessments before using reserves. The money in reserves are for the described reasons. Should we encounter a situation that does not reach this criteria, the committee will meet to discuss alternative options. If the only solution is to use our reserves, then this will be done by a committee vote. Our reserves will be grown using good business practice techniques. We will aim to ensure our income is greater than expenditure. We will actively seek opportunities to fund the pre-school activities by fundraising, parent/carer inclusion and donations. If using our reserves results in a balance of £20,000 or less, we will look at alternative options to funding the activity. Our reserves policy will be reviewed periodically. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); ## Principal sources of funding:- - Council funding - Fee’s for unfunded sessions - Fundraising within the community - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. **TAR** **April 2009** 5 ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc)** **Date** **TAR** **April 2009** 6 ||**Barton-le-Clay Pre-School**|**Barton-le-Clay Pre-School**|**Barton-le-Clay Pre-School**|**1023883**| |---|---|---|---|---| ||**For the period from**|01.07.22|**To**|30.06.23| |**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|||||||| |---|---|---|---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted funds**
**to the nearest £**||**Restricted**
**funds**
**to the nearest**
**£**||**Endowment**
**funds**
**to the nearest**
**£**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |Council Funding|**108,083**||**-**||**-**||**108,083**||**121,855**| |Session Fees|**31,001 **||**-**||**-**||**31,001 **||**27,570**| |Other Income|**2,232 **||**-**||**-**||**2,232 **||**3,087 **| |Fundraising Income|**12,909**||**-**||**-**||**12,909**||**6,494 **| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for AR)_|
**154,225**||**-**||**-**||**154,225**||**159,006**| ||||||||||| |**A2 Asset and investment**
**sales, (see table).**|||||||||| ||**-**||||||||| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_ **
**A3 Payments**|||||||||| ||||||||||**159,006**| ||||||||||| |Rent|**9,183**||**-**||**-**||**9,183**||**4,469**| |Insurance & Bank Charges|**150**||**-**||**-**||**150**||**153**| |Payroll|**125,906**||**-**||**-**||**125,906**||**134,545**| |Activities & Refreshments|**12,963**||**-**||**-**||**12,963**||**21,000**| |Other Admin Cost|**1,736**||**-**||**-**||**1,736**||**-**| |Equipment & Repairs|**10,091**||**-**||**-**||**10,091**||**7,387**| |Professional Fees|**3,843**||**-**||**-**||**3,843**||**2,834**| |Other Costs|**1,107**||**-**||**-**||**1,107**||**1,618**| |FundraisingCost|**26**||**-**||**-**||**26**||**-**| |**_Sub total_ **|**165,005**||**-**||**-**||**165,005**||**172,006**| ||||||||||| |**A4 Asset and investment**
**purchases,(see table)**|||||||||| ||**-**||||||||| ||**-**||||||||| |**_Sub total_**|||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**172,006**| ||||||||||| ||**- 10,780**||**-**||**-**||**- 10,780**||**- 13,000**| ||**-**|
|**-**|
|**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**- 10,780**||**-**||**-**||**- 10,780**||**- 13,000**| CCXX R1 accounts (SS) 16/05/2024 1 **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B2 Other monetary assets**
**B3 Investment assets**
**B1 Cash funds**
CCXX R2 accounts (SS)|Cash At Bank in Hand
**Details**
**_Total cash funds_**
(agree balances with receipts and
payments account(s))
**Details**|Cash At Bank in Hand
**Details**
**_Total cash funds_**
(agree balances with receipts and
payments account(s))
**Details**|**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted funds**
**to nearest £**|**Restricted funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---|---|---| ||||**147,030**||||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**147,030**||**-**||**-**| ||||||||OK| ||||||||**Endowment**
**funds**
**to nearest £**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||**Details**||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**| ||||||**-**||| ||||||**-**||| ||||||**-**||| ||||||**-**||| ||
Signature
~~2~~||Print Name||||| ||||||||Date of approval| ||||||||| ||~~2~~||||||~~16/05/2024~~| CCXX R2 accounts (SS) Inde ndent Examlnerfs R• ortto th• Trnst••s of the Barton-l £1# Pr￿8¢hO01 I rèport to tmstèès en my examinat￿n of the ac(y)unts of the above charity for the year ended 30 Jun& 2023. Re8pon8ibiliti•8 and basls of rnport As the chariivs tnsstèès. you arè responsible for the weparation ofthe acC￿ntS in accordance with th• raquirements of the Chanbès Act 2011 ('the Ad). I report in respe¢t of my examination of the charitrfs 8ecounts ¢grri¢d out urKler section 145 of the 2011 Act and in carrying out my examination. I have follo￿ed 811 the applicable Diredion5 given by the Charity Commission under section 145{51{bl of the Act. Ind•pgndent examinerfs statement The charity's grtrss income exceeded £2SO,000 and l am qualified lo undertake the examination by ￿ing a qualified member of the Institute of Chartered Accountants in England and Wales. I have completed my exaMinat￿n. I confimi that no malerial mattèrs hav8 IX)m• to my 8ttènlion rn c￿ne￿10n wth the examination which gives me cause to believe that in, any matèrial résped.. - the accounting rewrds were not kept in accordance with séction 130 ofthe Charities Act. or - the accounts did not aco)rd with the 8ceounting rÈeords,' or - the accounts did not compty with thè applicable requirements concerning the fom and content Ofa￿ounts 8et out in the Charili&s IA(£ounts and Reportsl Regulations 2008 other than any rèquirement that the accounts give a and fairf viewvthicl) is not a matter considered as part of an independent examination. I have no ¢oncems and have come across other matters in connection with the examinati￿ to wh￿h att•ntion 8hwld be drawn in this report rn ordèr to ènable a proper understanding of the accounts to be reached. Suzanne SpicerFCA Stapl8 Hous8 5 Eleanors Cross Dunstable LU6 ISU April 30. 2024