2022-06-30-accounts - Barton-Le-Clay Pre-School

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Trustees' Annual Report					for theperiod
From	Period start date			To	Period end date
	01	07	2021		30	06	2022

Section A Reference and administration details

Charity name Barton-le-Clay Pre-School

Other names charity is known by

Registered charity number (if any) 1023883

Charity's principal address Our Space Manor Road Barton-le-Clay,Bedfordshire Postcode MK45 4NS

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Janine Hemmings	Chairperson
	Helen Hall	Secretary
	Marilyn Gillard	Treasurer

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

April 2009

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

(eg. trust deed, constitution)

How the charity is constituted

(eg. trust, association, company)

Trustee selection methods

Elected by parents

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.

TAR

April 2009

Provide accommodation and equipment Raise money to pay for Pre-School activities To make payments as necessary To fix and collect fee’s in respect of attendance Summary of the main Adhere to applicable legislation activities undertaken for the public benefit in relation to these objects (include within Employ staff this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

April 2009

Section D Achievements and performance

Summary of the main achievements of the charity during the year	A year of successfully providing high quality care resulting in happy children and parents. Working to have a standalone lease. Working to become a CIO run charity Continuous fundraising

TAR

April 2009

Section E Financial review

Aims Brief statement of the Retain funds to cover redundancy and contracts, any other termed charity’s policy on reserves commitments we may have in the future. Manage out funds responsibly Provide a budget to enable us to predict fluctuations in our revenues and expenditures quickly to enable quick resolutions In the event that funds are used to recover from unexpected incidences, we will aim to rebuild our reserves primarily to meet redundancy obligations, and continue to rebuild our funds to cover a business disaster. Procedures As per recommendations, we operate 3 bank accounts We use a business current account for our business transactions We have a reserves/investment savings account and a fundraising account Each year after our AGM we review our reserves. We base the calculation on the cost of redundancy for the full pre-school team, essential costs such as contracts. The fund must cover at least these costs at a minimum. We aim to cover the cost of notice to staff. Our redundancy fund grows each year and will continue to do so as we employ the changes of the living wage. Also if we take on a new member of staff, we cover the notice period in the redundancy calculation. There may be other costs that will be taken into consideration, this will be reviewed by the committee and if agreed, will be reflected in our policy. We will make suitable risk assessments before using reserves. The money in reserves are for the described reasons. Should we encounter a situation that does not reach this criteria, the committee will meet to discuss alternative options. If the only solution is to use our reserves, then this will be done by a committee vote. Our reserves will be grown using good business practice techniques. We will aim to ensure our income is greater than expenditure. We will actively seek opportunities to fund the pre-school activities by fundraising, parent/carer inclusion and donations. If using our reserves results in a balance of £20,000 or less, we will look at alternative options to funding the activity. Our reserves policy will be reviewed periodically.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);

Principal sources of funding:-

Council funding
Fee’s for unfunded sessions
Fundraising within the community
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

TAR

April 2009

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc)

Date

TAR

April 2009

	Barton-le-Clay Pre-School	Barton-le-Clay Pre-School	Barton-le-Clay Pre-School	1023883	CC16a
		Receipts and payments accounts
	For the period from	01.07.21	To	30.06.22

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
Council Funding	121,855	-	-	121,855	152,110
Session Fees	27,570	-	-	27,570	16,097
Other Income	3,087	-	-	3,087	6,095
Fundraising Income	6,494	-	-	6,494	1,955
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
*Sub total*(Gross income for AR)	159,006	-	-	159,006	176,257

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					176,257

Rent	4,469	-	-	4,469	631
Insurance & Bank Charges	153	-	-	153	119
Payroll	134,545	-	-	134,545	145,377
Activities & Refreshments	21,000	-	-	21,000	15,380
Other Admin Cost	-	-	-	-	1,643
Equipment & Repairs	7,387	-	-	7,387	7,300
Professional Fees	2,834	-	-	2,834	4,742
Other Costs	1,618	-	-	1,618	141
FundraisingCost	-	-	-	-	40
**Sub total **	172,006	-	-	172,006	175,373

A4 Asset and investment purchases,(see table)
	-
	-
*Sub total*					-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					175,373

	- 13,000	-	-	- 13,000	884
	-	-	-	-	-
	-	-	-	-	-
	- 13,000	-	-	- 13,000	884

CCXX R1 accounts (SS)

04/05/2023

Section B Statement of assets and liabilities at the end of the period

Cash At Bank in Hand Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds to nearest £	Restricted funds to nearest £	Endowment funds to nearest £
	147,335		-
	-	-	-
	-	-	-
	147,335	-	-
			OK
			Endowment funds to nearest £
	-	-	-
	-	-	-
	-	-	-
	-	-	-
	-	-	-
	-	-	-
Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
		-	-
		-	-
		-	-
		-	-
		-	-
Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
		-	-
		-	-
		-	-
		-	-
		-	-
		-	-
		-	-
		-	-
Details	Fund to which liability relates	Amount due (optional)	When due (optional)
		-
		-
		-
		-
Signature ~~2~~	Print Name
			Date of approval

~~2~~			~~04/05/2023~~

CCXX R2 accounts (SS)

Examlnerfs R Trusteeg the I.1•41a Pre I report to the tru$lees on my examinatn of tho o¢eounts of the above charity for the ye8r endod 30 June 2022. Re8pon6ibilitieB and ba$1$ d r¢port As the charitys trustees. you are re8ponsible for the weparalion of th¥ aceounts in accordan¢e wfth the requiftsments Oft Charities Act 2011 f'the A¢r). I report in respect of my examination of the charitys accounts carried out undei soGion 145 of the 2011 AGt and &) Carrying out my examin8lion, I have followed all the appli¢8ble Directions gwen by th? Charity Commiss undér section 145{51{b) of the Act. Indepèndènt •xaminerf8 8tatement The charity8 gross income exeded £250.IYJO 8nd l am qualified to und8rt8k& the examinalion by 1ft9 a qualified mèmber oflhe In$tle of Chartered A¢¢ount8nts in England and Wales. I have completsd my examinatlon. I confirm that no materkql matters have come lo my ottentn in connecon vJith Ihe examination bkni¢h giws me cause to tse1? th81 In. any material respect.. - the accounting records were not kèpt in accordan with section 130 ofthe Charities Act,. or - the accounts did not accord with Ihe accounting records,. or - the accounts di¢J not comply wth the 8ppli(2blé requirements ¢oncming form and conlent of accounts set out in the Charities (Accounts and Reports) Règulations 2008 other than any requirement th8t the accounts give a'true and fairf wew which is not a matter consKlgred as part of an independent examination. I hav¢ no concems and have Gorng auoss no other matters in connection with the examination to whic attention should bg drawn in this report in oriler lo •nable a proper underslandiThJ of the accounts to be reached. Suzanft• SpicerFCA Staple Hous8 5 El&anorfs Cross Duftsl&bl¢ LU6 ISU 27th Apn"12023