||||||||| |---|---|---|---|---|---|---|---| |**Trustees' Annual Report**|||||**for theperiod**||| |**From **|Period start date|||**To**|Period end date||| ||01|07|2021||30|06|2022| ## Section A Reference and administration details **Charity name** Barton-le-Clay Pre-School **Other names charity is known by** **Registered charity number (if any)** 1023883 **Charity's principal address** Our Space Manor Road Barton-le-Clay,Bedfordshire **Postcode MK45 4NS** **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Janine Hemmings|Chairperson||| ||Helen Hall|Secretary||| ||Marilyn Gillard|Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** **April 2009** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) How the charity is constituted - (eg. trust, association, company) Trustee selection methods Elected by parents - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups. **TAR** **April 2009** 2 Provide accommodation and equipment Raise money to pay for Pre-School activities To make payments as necessary To fix and collect fee’s in respect of attendance **Summary of the main** Adhere to applicable legislation **activities undertaken for the public benefit in relation to these objects (include within** Employ staff **this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** **April 2009** 3 Section D Achievements and performance |**Summary of the main**
**achievements of the charity**
**during the year**|A year of successfully providing high quality care
resulting in happy children and parents.
Working to have a standalone lease.
Working to become a CIO run charity
Continuous fundraising| |---|---| **TAR** **April 2009** 4 ## **Section E Financial review** Aims **Brief statement of the** Retain funds to cover redundancy and contracts, any other termed **charity’s policy on reserves** commitments we may have in the future. Manage out funds responsibly Provide a budget to enable us to predict fluctuations in our revenues and expenditures quickly to enable quick resolutions In the event that funds are used to recover from unexpected incidences, we will aim to rebuild our reserves primarily to meet redundancy obligations, and continue to rebuild our funds to cover a business disaster. Procedures As per recommendations, we operate 3 bank accounts We use a business current account for our business transactions We have a reserves/investment savings account and a fundraising account Each year after our AGM we review our reserves. We base the calculation on the cost of redundancy for the full pre-school team, essential costs such as contracts. The fund must cover at least these costs at a minimum. We aim to cover the cost of notice to staff. Our redundancy fund grows each year and will continue to do so as we employ the changes of the living wage. Also if we take on a new member of staff, we cover the notice period in the redundancy calculation. There may be other costs that will be taken into consideration, this will be reviewed by the committee and if agreed, will be reflected in our policy. We will make suitable risk assessments before using reserves. The money in reserves are for the described reasons. Should we encounter a situation that does not reach this criteria, the committee will meet to discuss alternative options. If the only solution is to use our reserves, then this will be done by a committee vote. Our reserves will be grown using good business practice techniques. We will aim to ensure our income is greater than expenditure. We will actively seek opportunities to fund the pre-school activities by fundraising, parent/carer inclusion and donations. If using our reserves results in a balance of £20,000 or less, we will look at alternative options to funding the activity. Our reserves policy will be reviewed periodically. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); ## Principal sources of funding:- - Council funding - Fee’s for unfunded sessions - Fundraising within the community - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. **TAR** **April 2009** 5 ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc)** **Date** **TAR** **April 2009** 6 ||**Barton-le-Clay Pre-School**|**Barton-le-Clay Pre-School**|**Barton-le-Clay Pre-School**|**Barton-le-Clay Pre-School**|**Barton-le-Clay Pre-School**|**1023883**|**1023883**|**1023883**|**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||||**Receipts and payments accounts**||||||| ||**For the period from**||01.07.21||**To**||30.06.22||| ||||||||||| |**Section A Receipts and payments**|||||||||| |**A1 Receipts**|**Unrestricted funds**
**to the nearest £**||**Restricted**
**funds**
**to the nearest**
**£**||**Endowment**
**funds**
**to the nearest**
**£**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |Council Funding|**121,855**||**-**||**-**||**121,855**||**152,110**| |Session Fees|**27,570**||**-**||**-**||**27,570**||**16,097 **| |Other Income|**3,087 **||**-**||**-**||**3,087 **||**6,095**| |Fundraising Income|**6,494 **||**-**||**-**||**6,494 **||**1,955**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for AR)_|
**159,006**||**-**||**-**||**159,006**||**176,257**| ||||||||||| |**A2 Asset and investment**
**sales, (see table).**|||||||||| ||**-**||||||||| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_ **
**A3 Payments**|||||||||| ||||||||||**176,257**| ||||||||||| |Rent|**4,469**||**-**||**-**||**4,469**||**631**| |Insurance & Bank Charges|**153**||**-**||**-**||**153**||**119**| |Payroll|**134,545**||**-**||**-**||**134,545**||**145,377**| |Activities & Refreshments|**21,000**||**-**||**-**||**21,000**||**15,380**| |Other Admin Cost|**-**||**-**||**-**||**-**||**1,643**| |Equipment & Repairs|**7,387**||**-**||**-**||**7,387**||**7,300**| |Professional Fees|**2,834**||**-**||**-**||**2,834**||**4,742**| |Other Costs|**1,618**||**-**||**-**||**1,618**||**141**| |FundraisingCost|**-**||**-**||**-**||**-**||**40**| |**_Sub total_ **|**172,006**||**-**||**-**||**172,006**||**175,373**| ||||||||||| |**A4 Asset and investment**
**purchases,(see table)**|||||||||| ||**-**||||||||| ||**-**||||||||| |**_Sub total_**|||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**175,373**| ||||||||||| ||**- 13,000**||**-**||**-**||**- 13,000**||**884**| ||**-**|
|**-**|
|**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**- 13,000**||**-**||**-**||**- 13,000**||**884**| CCXX R1 accounts (SS) 04/05/2023 1 **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B2 Other monetary assets**
**B3 Investment assets**
**B1 Cash funds**
CCXX R2 accounts (SS)|Cash At Bank in Hand
**Details**
**_Total cash funds_**
(agree balances with receipts and
payments account(s))
**Details**|Cash At Bank in Hand
**Details**
**_Total cash funds_**
(agree balances with receipts and
payments account(s))
**Details**|**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted funds**
**to nearest £**|**Restricted funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---|---|---| ||||**147,335**||||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**147,335**||**-**||**-**| ||||||||OK| ||||||||**Endowment**
**funds**
**to nearest £**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||**Details**||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**| ||||||**-**||| ||||||**-**||| ||||||**-**||| ||||||**-**||| ||
Signature
~~2~~||Print Name||||| ||||||||Date of approval| ||||||||| ||~~2~~||||||~~04/05/2023~~| CCXX R2 accounts (SS) Examlnerfs R Trusteeg the I￿.1•41a Pre I report to the tru$lees on my examinat￿n of tho o¢eounts of the above charity for the ye8r endod 30 June 2022. Re8pon6ibilitieB and ba$1$ d r¢port As the charitys trustees. you are re8ponsible for the weparalion of th¥ aceounts in accordan¢e wfth the requiftsments Oft￿ Charities Act 2011 f'the A¢r). I report in respect of my examination of the charitys accounts carried out undei soG*ion 145 of the 2011 AGt and &) Carrying out my examin8lion, I have followed all the appli¢8ble Directions gwen by th? Charity Commiss￿￿ undér section 145{51{b) of the Act. Indepèndènt •xaminerf8 8tatement The charity8 gross income ex￿eded £250.IYJO 8nd l am qualified to und8rt8k& the examinalion by ￿1ft9 a qualified mèmber oflhe In$￿t￿le of Chartered A¢¢ount8nts in England and Wales. I have completsd my examinatlon. I confirm that no materkql matters have come lo my ottent￿n in connec*on vJith Ihe examination bkni¢h giws me cause to tse1￿? th81 In. any material respect.. - the accounting records were not kèpt in accordan￿ with section 130 ofthe Charities Act,. or - the accounts did not accord with Ihe accounting records,. or - the accounts di¢J not comply wth the 8ppli(2blé requirements ¢onc*ming form and conlent of accounts set out in the Charities (Accounts and Reports) Règulations 2008 other than any requirement th8t the accounts give a'true and fairf wew which is not a matter consKlgred as part of an independent examination. I hav¢ no concems and have Gorng auoss no other matters in connection with the examination to whic* attention should bg drawn in this report in oriler lo •nable a proper underslandiThJ of the accounts to be reached. Suzanft• SpicerFCA Staple Hous8 5 El&anorfs Cross Duftsl&bl¢ LU6 ISU 27th Apn"12023