Annual Report for year to 31 March 2025
The biggest change we have had is we are now charging for all trips at the end of each month. The pricing we have introduced has been very well accepted by 99% of our customers. We are monitoring this on a six-monthly basis. How many trips we complete in a month is slowly increasing even with introducing the charges which just shows how much our service is needed in Poynton. The set prices for driver’s journey’s has made life simpler.
Office
Welcome to those volunteers who have joined us in the office over the last 12 months, we do hope you enjoy the time you spend with us knowing the difference you are making to our Poynton residents that need Open Hands.
We have had a busy year, we are all settled into the centre so we can concentrate on meeting the needs of the clients ensuring all the correct information is passed along to our drivers and all the paperwork is completed.
We have had a few changes within the office staff and as always our longer standing volunteers have done a great job in helping our new volunteers to settle in and learn the ropes.
We have started a What’s App group with the ladies in the office which has made life a lot easier with covering holiday and absences. Thank you ladies for helping to make this work.
Drivers
Welcome to all our new drivers hope you are enjoying your role. We are constantly receiving compliments on how prompt and efficient you all are.
We currently have 49 Drivers on the system at the moment which is fantastic, it is actually above our normal figures, we are usually around the 40 mark, but if you do know anyone that may be interested in joining us please forward our details, the more we have the lighter the load.
We have been informed that Priorslegh Medical Centre are going to be holding blood test appointments at the weekend – Saturday mornings to be precise, whether that will affect us depends on family members being available but thought it was worth mentioning.
Treasurers Report to the AGM 18/06/2025
This year has been a much better one, financially, than recent ones.
We were the beneficiaries of a grant of £10000 from the Dowager Countess of Peel Trust. This was suggested by one of our drivers. One of the problems with applying for grants is that few of the grant making bodies are prepared to fund running costs, wanting a defined project to support. As almost all of our expenses relate to running costs this can be difficult however this was not the case with the Countess of Peel and we are obviously very grateful to the Trustees for giving us this money as it will secure our financial stability for the foreseeable future. It has also meant a significant rise in the income from bank interest.
Even without this money we have done better this year with a deficit of £245 compared to recent years when it has been between £1000-£1500 after the effects of Covid had finished.
We had to start charging clients for trips to East Cheshire NHS appointments from last June. This made us look at all our fee structure bringing in the fixed costing for all trips. From an administrative point of view this has made things much easier dealing in whole pounds. Most of the clients have accepted this and remain grateful that we are significantly cheaper and more convenient that any alternative. This has meant that there has been a drop in the small donations that many clients gave in lieu of a fare, It is somewhat difficult to pull the exact figure from the accounts but it was probably in the region of £500 less from June24March 25 compared to the same period in the 23-24 year. However, many clients still continue to give donations
Our fund raising this year has been greatly helped by the efforts of Carolyn Watson, our newest trustee who has taken on the role as lead fo r marketing and fundraising. This has resulted in some significant sums being donated to Open Hands. These include the £10,000 from the Eleanor Peel trust as already mentioned. We also received £1200 from Poynton 41 club, £500 from Dragonfly engineering, £1000 from the North East Cheshire Community Partnership. We also received £490 from the residual funds of the Summerfest.
This has meant that overall there has been a slight increase in donations without the Countess of Peel money
The efforts of Adelle and all her helpers raised £350 from running the stall at the Christmas fest and £800 from the Fashion Show
The drop in Gift Aid reflects, in part, the decrease in small donations but also the timing of the payment from HMRC.
Fundraising/Marketing
We have been very fortunate to receive funding from a few different organisations resulting in some significate sums being donated to Open Hands.
The Dowager Eleanor Peel Trust - £10,000 Poynton 41 Club - £1200 Dragonfly Engineering - £500 North East Cheshire Community Partnership - £1000 Christmas Fest Stall - £350
This doesn’t stop us continuing to raise funds, as this also help to make sure people know about our service and attract more volunteers.
We have had some new flyers printed, double sided with what we do on one side and volunteers needed the other. These have been displayed on the notice boards around Poynton and circulated around doctors and dentists etc.
Just Giving has finally been set up on our website for easy donations at no cost to ourselves and we are still signed up for Easy Fund Raising.
Poynton now has a new Mayor Peter Oakes, he has very kindly chosen Open Hands as his charity for the year ahead.
POYNTON OPEN HANDS COMMUNITY TRANSPORT SERVICE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025
Leathley & Co - Poynton Office Park Lane Business Centre 78 Park Lane Poynton Cheshire SK12 1RE
Poynton Open Hands Community Transport Service Contents
| Page | |
|---|---|
| Business Details | 1 |
| Approval | 2 |
| Accountant's Report | 3 |
| Profit and Loss Account | 4 |
| Balance Sheet | 5—6 |
Poynton Open Hands Community Transport Service Business Details For The Year Ended 31 March 2025
Proprietor Poynton Open Hands Community Transport Accountants Leathley & Co - Poynton Office AAT Member in Practice Park Lane Business Centre 78 Park Lane Poynton Cheshire SK12 1RE
Page 1
Poynton Open Hands Community Transport Service Accounts Approval Statement For The Year Ended 31 March 2025
TRUSTEES
A Allan P Rogers E Lambert T Meadows J Hall C Watson
CHARITY REGISTRATION NUMBER
1023844
BANKERS
Kingdom Bank Media House Padge Road Beeston Nottingham NG9 2RS NatWest Chestergate Macclesfield SK11 6BA
INDEPENDENT EXAMINER
Leathley & Co Accounting Technicians 1 Market Street Whaley Bridge High Peak SK23 7AA
We approve these accounts and confirm that we have provided all records and information relevant to their preparation: Signed on behalf of the board of trustees:
............................................................ Poynton Open Hands Community Transport 03/06/2025
Page 2
Poynton Open Hands Community Transport Service Accountant's Report For The Year Ended 31 March 2025
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
(a) examine the accounts under section 145 of the Charities Act,
(b) to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
(c) to state whether particular matters have come to my attention.
BASIS OF INDEPENDENT EXAMINER'S REPORT
My examination was carried out in accordance wih General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes the consideration of any unusual items or disclosures in the accounts and seeking explanations from the Trustees concerning any such matters.The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
INDEPENDENT EXAMINER'S STATEMENT
In connection with my examination, no matter has come to my attention:
1) which gives me reasonable cause to believe that in, any material respect, the requirements
(a) to keep accounting records in accordance with Section 130 of the Charities Act;
(b) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act have not been met; or
2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Leathley & Co
Leathley & Co - Poynton Office AAT Member in Practice Park Lane Business Centre 78 Park Lane Poynton Cheshire SK12 1RE
Page 3
Poynton Open Hands Community Transport Service Profit and Loss Account For The Year Ended 31 March 2025
| Turnover Charitable activities Donations Gift aid Other Income Bank interest receivable Expenditure Salary and NIC Refreshments Hire of premises Drivers expenses Computer costs Insurance Printing, postage and stationery Telephone Accountancy fees Professional fees NET PROFIT |
2025 £ £ 12,950 16,691 508 30,149 328 30,477 10,058 15 2,700 6,359 398 528 372 172 - 120 20,722 9,755 |
2024 £ £ 11,814 5,966 1,014 18,794 43 18,837 9,994 11 2,625 5,965 27 474 341 216 180 129 19,962 (1,125) |
2024 £ £ 11,814 5,966 1,014 18,794 43 18,837 9,994 11 2,625 5,965 27 474 341 216 180 129 19,962 (1,125) |
|---|---|---|---|
| 18,794 43 |
|||
| 18,837 | |||
| 19,962 | |||
| (1,125) |
Page 4
Poynton Open Hands Community Transport Service Balance Sheet As At 31 March 2025
| Notes CURRENT ASSETS Cash at bank and in hand NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS CAPITAL ACCOUNT Balance at 1 April 2024 Profit/(Loss) for the period/year Balance Carried Forward |
2025 £ £ 18,358 18,358 18,358 18,358 8,603 9,755 18,358 |
2025 £ £ 18,358 18,358 18,358 18,358 8,603 9,755 18,358 |
2024 £ £ 7,269 7,269 7,269 7,269 8,394 (1,125) 7,269 |
2024 £ £ 7,269 7,269 7,269 7,269 8,394 (1,125) 7,269 |
|---|---|---|---|---|
| 18,358 | 7,269 | |||
| 18,358 | 7,269 | |||
| 8,603 9,755 |
8,394 (1,125) |
|||
| 18,358 | 7,269 |
Page 5
Poynton Open Hands Community Transport Service Notes to the Accounts For The Year Ended 31 March 2025
Page 6
Issuer
Issuer Leathley & Co (Derbyshire) Ltd Document generated Tue, 3rd Jun 2025 12:40:39 BST Document fingerprint 4ff82ee4ee15a7d90b49dc1dae2c355e
Parties involved with this document
Document processed Party + Fingerprint Tue, 3rd Jun 2025 12:41:18 BST Ellie Green - Signer (2b586fb1fa293d0a794facfec72e167a) Tue, 3rd Jun 2025 12:47:07 BST Mr Poynton Open Hands Community Transport - Signer (c300fa3eab9dcc64fd0f0c884e62d5af)
Audit history log
Date Action Tue, 3rd Jun 2025 12:40:39 BST Envelope generated with fingerprint 48ae2b4e31c700a317409210bdfc8e26 (35.176.231.177) Tue, 3rd Jun 2025 12:40:39 BST Document generated with fingerprint 4ff82ee4ee15a7d90b49dc1dae2c355e. (35.176.231.177) Tue, 3rd Jun 2025 12:40:39 BST Ellie Green has been assigned to this envelope. (35.176.231.177) Tue, 3rd Jun 2025 12:40:39 BST Mr Poynton Open Hands Community Transport has been assigned to this envelope. (35.176.231.177) Tue, 3rd Jun 2025 12:40:39 BST Envelope has been set to automatically remind the active signer every 2 day(s). (35.176.231.177) Tue, 3rd Jun 2025 12:40:47 BST Envelope generated Tue, 3rd Jun 2025 12:40:47 BST Sent the envelope to Ellie Green for signing Tue, 3rd Jun 2025 12:40:48 BST Document emailed to party email Tue, 3rd Jun 2025 12:41:01 BST Ellie Green viewed the envelope (212.88.59.17) Tue, 3rd Jun 2025 12:41:18 BST Ellie Green signed the envelope (212.88.59.17) Tue, 3rd Jun 2025 12:41:18 BST Sent the envelope to Mr Poynton Open Hands Community Transport for signing (212.88.59.17) Tue, 3rd Jun 2025 12:41:19 BST Document emailed to party email Tue, 3rd Jun 2025 12:43:40 BST Mr Poynton Open Hands Community Transport viewed the envelope (86.136.165.90) Tue, 3rd Jun 2025 12:43:40 BST Mr Poynton Open Hands Community Transport viewed the envelope (86.136.165.90)
Tue, 3rd Jun 2025 12:47:07 BST
Mr Poynton Open Hands Community Transport signed the envelope
(86.136.165.90)
Tue, 3rd Jun 2025 12:47:07 BST This envelope has been signed by all parties (86.136.165.90)
POYNTON OPEN HANDS COMMUNITY TRANSPORT SERVICE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2019
Chronicle Accountants Ltd
1 Market Street Whaley Bridge High Peak Derbyshire SK23 7AA
Poynton Open Hands Community Transport Service Contents of the Accounts For The Year Ended 31 March 2019
Contents
| Page | |
|---|---|
| Business Details | 1 |
| Approval | 2 |
| Accountant's Report | 3 |
| Profit and Loss Account | 4 |
| Balance Sheet | 5—6 |
Poynton Open Hands Community Transport Service Business Details For The Year Ended 31 March 2019
Proprietor
Accountants
Poynton Open Hands Community Transport
Chronicle Accountants Ltd
IFA and AAT Member in Practice 1 Market Street Whaley Bridge High Peak Derbyshire SK23 7AA
Page 1
Poynton Open Hands Community Transport Service Accounts Approval Statement For The Year Ended 31 March 2019
TRUSTEES
A Allan P Rogers E Lambert J Wade T Meadows J Hall
CHARITY REGISTRATION NUMBER
1023844
BANKERS
Kingdom Bank Ruddington Fields Business Park Mere Way Ruddington Nottingham NG11 6JS
NatWest Poynton Branch 1 London Road South Poynton Stockport Cheshire SK12 1NF
INDEPENDENT EXAMINER
Chronicle Accountants Ltd Financial Accountants and Accounting Technicians 1 Market Street Whaley Bridge High Peak SK23 7AA
We approve these accounts and confirm that we have provided all records and information relevant to their preparation: Signed on behalf of the board of trustees:
............................................................ Poynton Open Hands Community Transport
Page 2
Poynton Open Hands Community Transport Service Accountant's Report For The Year Ended 31 March 2019
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
(a) examine the accounts under section 145 of the Charities Act,
(b) to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
(c) to state whether particular matters have come to my attention.
BASIS OF INDEPENDENT EXAMINER'S REPORT
My examination was carried out in accordance wih General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes the consideration of any unusual items or disclosures in the accounts and seeking explanations from the Trustees concerning any such matters.The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
INDEPENDENT EXAMINER'S STATEMENT
In connection with my examination, no matter has come to my attention:
1) which gives me reasonable cause to believe that in, any material respect, the requirements
(a) to keep accounting records in accordance with Section 130 of the Charities Act;
(b) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act have not been met; or
2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Chronicle Accountants Ltd IFA and AAT Member in Practice 1 Market Street Whaley Bridge High Peak Derbyshire SK23 7AA
Page 3
Poynton Open Hands Community Transport Service Profit and Loss Account For The Year Ended 31 March 2019
| Turnover Charitable activities Donations Gift aid Other Income Bank interest receivable Expenditure Salary and NIC Refreshments Hire of premises Drivers expenses Computer costs Insurance Printing, postage and stationery Telephone Accountancy fees Professional fees Sundry expenses NET PROFIT |
2019 £ £ 14,991 6,326 594 21,911 54 21,965 8,915 101 2,583 7,471 70 437 207 356 - 425 277 20,842 1,123 |
2018 £ £ 13,093 3,058 350 16,501 117 16,618 8,711 147 2,390 8,884 27 325 208 356 200 203 115 21,566 (4,948) |
2018 £ £ 13,093 3,058 350 16,501 117 16,618 8,711 147 2,390 8,884 27 325 208 356 200 203 115 21,566 (4,948) |
|---|---|---|---|
| 16,501 117 |
|||
| 16,618 | |||
| 21,566 | |||
| (4,948) |
Page 4
Poynton Open Hands Community Transport Service Balance Sheet As at 31 March 2019
| Notes CURRENT ASSETS Cash at bank and in hand NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS CAPITAL ACCOUNT Balance at 1 April 2018 Profit/(Loss) for the period/year Balance Carried Forward |
2019 £ £ 12,552 12,552 12,552 12,552 11,429 1,123 12,552 |
2019 £ £ 12,552 12,552 12,552 12,552 11,429 1,123 12,552 |
2018 £ £ 11,429 11,429 11,429 11,429 16,377 (4,948) 11,429 |
2018 £ £ 11,429 11,429 11,429 11,429 16,377 (4,948) 11,429 |
|---|---|---|---|---|
| 12,552 | 11,429 | |||
| 12,552 | 11,429 | |||
| 11,429 1,123 |
16,377 (4,948) |
|||
| 12,552 | 11,429 |
Page 5