Community Hall Association Charity No. 1023749
Hamsteels
Trustees Annual Report
for the period 1[st] March 2021 to 28[th] February 2022
A Reference & Administration Charity Address: Hamsteels Community Centre Western Avenue Esh Winning Co. Durham DH7 9LS Charity Trustees: Mr MA Burnard Mrs SA Burnard (Chairman) Miss A Chisholm Mrs N Chisholm Mrs R Makepeace (Secretary) Mr D Walker (Treasurer) Mr D Wilson
| Miss A Chisholm Mrs N Chisholm Mrs R Makepeace (Secretary) Mr D Walker (Treasurer) Mr D Wilson |
Miss A Chisholm Mrs N Chisholm Mrs R Makepeace (Secretary) Mr D Walker (Treasurer) Mr D Wilson |
|
|---|---|---|
| B | Structure, Governance & Management | |
| Type of Governing Document: | Constitution | |
| How Charity is constituted: | Association | |
| Trustee selection methods: | Trustees are appointed, in the case of the | |
| Chairman, Secretary and Treasurer by | ||
| election at the Annual General Meeting, | ||
| together with 12 other elected Trustees. | ||
| Each recognised section is able to appoint | ||
| 2 Trustees, each affiliated organisation is | ||
| entitled to appoint 1 trustee and the Local | ||
| Authority 2 Trustees. Further Trustees | ||
| may be co-opted. | ||
| Additional governance issues: | ||
| C | Objects & Activity | |
| Objects of the Charity: | (i) To promote for the benefit of the | |
| inhabitants of Hamsteels Housing Estate | ||
| and the neighbourhood (the ‘area of | ||
| benefit’) without distinction of sex or of | ||
| political, religious or other opinions by | ||
| associating the local authorities, voluntary | ||
| organisations and inhabitants in a | ||
| common effort to advance education and | ||
| to provide facilities in the interests of | ||
| social welfare for recreation and leisure- | ||
| time occupation with the object of | ||
| improving the conditions of life for the | ||
| said inhabitants. |
Hamsteels Community Hall Association Trustees Annual Report 2020-2021
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(ii) To establish or secure the establishment of a community centre/village hall and to maintain and manage or cooperate with any statutory authority in the maintenance and management of such a centre for activities promoted by the Association and its constituent bodies in furtherance of the above objects.
(iii) The Association shall be non party in politics and non sectarian in religion. The Association shall have power to affiliate to the National Federation of Community Associations, the Durham County Federation of Community Organisations and to other organisations with similar charitable objects.
Summary of activities undertaken for public benefit:
We have operated the community centre for the benefit of the local community and the wider public.
Activities taking place include karate, bowls, line dancing, exercise classes, history group, indoor kurling, arts and crafts, bingo, art groups and baby and toddler sessions.
Trustees have had regard to the guidance on public benefit issued by the Charity Commission in relation to these activities.
Additional details on objectives and activities:
The covid-19 pandemic lead to the community centre being closed for parts of the year and, at times when permitted to open, restrictions in place severely limited the activities that could take place.
Following full re-opening, unfortunately we lost a couple of the long standing groups who decided not to restart while the numbers attending other sessions have remained below pre-pandemic levels. We have tried new activities to try to encourage people to use the community centre and some of these have now become more regular due to demand.
Hamsteels Community Hall Association Trustees Annual Report 2021-2022
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D Summary of main achievements during last year
The covid pandemic affected us during the year due to the closure of the community centre for periods due to lockdown.
We used this period to have the kitchen renovated and refurbished to create a more usable space and to improve safety, this work being completed in July 2021. In addition, we were able to refurbish some of the rooms to create more multi purpose spaces which could be adapted to more activities or to allow activities to take place in different ways.
We have held a number of events for the local community during the year such as family discos, afternoon tea, jubilee celebrations and Christmas events as well as working to bring in new groups such as fitness sessions and arts and crafts.
Although it has taken time to build back up following the covid pandemic and the number of users has not reached previous levels, trustees and volunteers have worked hard to organise activities and events appeal to the whole community and the number of people using the centre has started to increase again.
E
Financial Review Policy on reserves: We hold around £2,000 of restricted reserves. Unrestricted reserves are held in the sum of £2,000 to cover unforeseen expenses such as the breakdown of a major item of equipment such as the cooker or hearing loop system. In addition to the above, the Trustees also consider it prudent to retain a level of ‘free’ unrestricted reserves with which to cover running costs and manage cashflow. Many items of expenditure vary from month to month such as utility costs or may only occur infrequently such as the annual renewal of the insurance premium of annual serving of building systems. For this purpose, Trustees maintain a level of reserves sufficient for this purpose.
These reserves are in the sum of £3,000.
Hamsteels Community Hall Association Trustees Annual Report 2021-2022
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In view of the above, Trustees have concluded that these sums are adequate for the Charity’s needs at the present time. The sums and this Policy in general will be reviewed annually or more regularly should circumstances require.
In view of the current uncertainty around covid-19, the potential for further closures and restrictions, Trustees have considered the reserves policy and decided it appropriate to increase the level of funds held to provide increased certainty in the event of income reducing, some users not returning or increased costs as result of the pandemic.
Trustees intend to reconsider the level of reserves held throughout the forthcoming year to ensure they are at a sustainable and appropriate level.
Further details: Principally income during the year has been in the form of covid support grants from the local authority, these coming to around £15,700, funding towards the kitchen refurbishment of £6,500 and hire and lettings of around £8,000/
Major expenditure during the year was, in general, linked to work on the refurbishment of the kitchen with work also being carried out to improve safety and security of the reception area and refurbishment of one of the multipurpose rooms.
F Other Information Further optional information: The Trustees would, once again, like to record their thanks and appreciation to all the volunteers who have worked so hard in difficult times to ensure the survival of the community centre and in trying to continue to support the local community.
Without the hundreds of hours of time given by trustees and volunteers, the we would not be able to operate and deliver everything we do and the commitment of everyone involved is much appreciated.
G Declaration
The Trustees declare that they have approved the Trustees’ report above.
Hamsteels Community Hall Association Trustees Annual Report 2021-2022
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Hamsteels Community Hall Association Trustees Annual Report 2021-2022
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Hamsteels Community Hall Association Ch3", 10, 110. 10??749 Accounts for the period l March 2021 - 28 February 2022 PAYMENTS RECEIvrs 138.00 1.28 1326.29 Actlvlues Bank Interest Bar Building Facllltleslservices Card Fees Catering Cleaning Equipment Events 20-21 Funding Hire & Lettlngs Insurance cenceslAlarms etc Misc Expenditure Misc Income Misc Income.. Covid Support ProJerts Room l lUrbI$rnents Receptlon securtty & covld safety Kltchen retshrnents 1157.43 1856.18 23.25 821.87 208.26 498.57 1,055.56 1,083.52 0.00 340.85 1,423.92 1.883.79 769.48 575.00 8.029.02 256.40 15.763.00 1.269.65 687.62 28,217,51 6,500.00 6.500.00 30,174.78 9.00 2 520.00 42 235.11 Statlonery Utilities Total 34 180.34 BalanS at 28 February 2022 BIF from 202012021 35,176.03 Add Recelpts 34,180.34 Less Payments 42,235.11 Current Account 11.462.84 15,250.12 30.00 354.75 23.55 27 121.26 Deposit Account Float Cash - Bar Cash - Kitchen Balance 27 121.26 Signed on behalf of the Trustees Signed: Ean15ecr tary/FrE05fftr Dated: signed: Hjmsteels Comniunity Hall L<.bOClJtion Accounts for tIKK year 2021-202?
CHARITY COMMISSION FOR ENGL4ND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of fGLC COMTrKu tsJ i 7J 14ALL ZE Fcf (CCL On accounts for the year ended Charity no Irf any} Set out on pages I report to the trustees on my examination of the accounts of the above Charty (Ihe Trusf) for the year ended Responslbilltles and basls of report As the charitvs trustees. you are responsible for the preparation of the accounts in accordan with the requirements of the Chaiits'es Act 2011 (Ih8 Acn. I report in respect of my examination of the Trusvs accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have follovEd all the applicable Directions grven by the Charity Commission under section 14q5}(b) of the Act. Independent examlnerfs statement amq alified to I have Completed my examination. I confirm that no material matters have come to my attention in connecknon wth the examination tetheFth ise18. vknich gp me cause to believe that in. any material respect.. the aw)unting records were not kept in accordance with section 130 of the Charities Act.. or the accounts did not accord with the accounting records,. or the accounts did not comply wth the appli¢able reqU1ments Gonceming the fom and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and tsir, view which is not a matter considered as part of an independent examination. I have no COnmS and have come across no other matters in Connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please delete the ky0S in the brnckets rfthèy {*• not apply. Signed". Date: Namè: Relevant professional qualiflcationls) or body IER OGt 2018
Irf anyl: Address: Section B Disclosure Only complete rf the examiner needs to highlight material matters ot conrn (see CC32. Independent examination of charty accounts: directions and guidance for examiners). Givo here brief detsi18 of any items Ihat the examiner wishes to dlscloso. IER Oct 2018