Community Hall Association Charity No. 1023749 

## **Hamsteels** 


## **Trustees Annual Report** 

for the period 1[st] March 2021 to 28[th] February 2022 

**A Reference & Administration** Charity Address: Hamsteels Community Centre Western Avenue Esh Winning Co. Durham DH7 9LS Charity Trustees: Mr MA Burnard Mrs SA Burnard (Chairman) Miss A Chisholm Mrs N Chisholm Mrs R Makepeace (Secretary) Mr D Walker (Treasurer) Mr D Wilson 

||Miss A Chisholm<br>Mrs N Chisholm<br>Mrs R Makepeace (Secretary)<br>Mr D Walker (Treasurer)<br>Mr D Wilson|Miss A Chisholm<br>Mrs N Chisholm<br>Mrs R Makepeace (Secretary)<br>Mr D Walker (Treasurer)<br>Mr D Wilson|
|---|---|---|
|**B**|**Structure, Governance & Management**||
||Type of Governing Document:|Constitution|
||How Charity is constituted:|Association|
||Trustee selection methods:|Trustees are appointed, in the case of the|
|||Chairman, Secretary and Treasurer by|
|||election at the Annual General Meeting,|
|||together with 12 other elected Trustees.|
|||Each recognised section is able to appoint|
|||2 Trustees, each affiliated organisation is|
|||entitled to appoint 1 trustee and the Local|
|||Authority 2 Trustees.  Further Trustees|
|||may be co-opted.|
||Additional governance issues:||
|**C**|**Objects & Activity**||
||Objects of the Charity:|(i) To promote for the benefit of the|
|||inhabitants of Hamsteels Housing Estate|
|||and the neighbourhood (the ‘area of|
|||benefit’) without distinction of sex or of|
|||political, religious or other opinions by|
|||associating the local authorities, voluntary|
|||organisations and inhabitants in a|
|||common effort to advance education and|
|||to provide facilities in the interests of|
|||social welfare for recreation and leisure-|
|||time occupation with the object of|
|||improving the conditions of life for the|
|||said inhabitants.|



Hamsteels Community Hall Association Trustees Annual Report 2020-2021 

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(ii) To establish or secure the establishment of a community centre/village hall and to maintain and manage or cooperate with any statutory authority in the maintenance and management of such a centre for activities promoted by the Association and its constituent bodies in furtherance of the above objects. 

(iii) The Association shall be non party in politics and non sectarian in religion.  The Association shall have power to affiliate to the National Federation of Community Associations, the Durham County Federation of Community Organisations and to other organisations with similar charitable objects. 

Summary of activities undertaken for public benefit: 

We have operated the community centre for the benefit of the local community and the wider public. 

Activities taking place include karate, bowls, line dancing, exercise classes, history group, indoor kurling, arts and crafts, bingo, art groups and baby and toddler sessions. 

Trustees have had regard to the guidance on public benefit issued by the Charity Commission in relation to these activities. 

Additional details on objectives and activities: 

The covid-19 pandemic lead to the community centre being closed for parts of the year and, at times when permitted to open, restrictions in place severely limited the activities that could take place. 

Following full re-opening, unfortunately we lost a couple of the long standing groups who decided not to restart while the numbers attending other sessions have remained below pre-pandemic levels.  We have tried new activities to try to encourage people to use the community centre and some of these have now become more regular due to demand. 

Hamsteels Community Hall Association Trustees Annual Report 2021-2022 

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**D Summary of main achievements during last year** 

The covid pandemic affected us during the year due to the closure of the community centre for periods due to lockdown. 

We used this period to have the kitchen renovated and refurbished to create a more usable space and to improve safety, this work being completed in July 2021. In addition, we were able to refurbish some of the rooms to create more multi purpose spaces which could be adapted to more activities or to allow activities to take place in different ways. 

We have held a number of events for the local community during the year such as family discos, afternoon tea, jubilee celebrations and Christmas events as well as working to bring in new groups such as fitness sessions and arts and crafts. 

Although it has taken time to build back up following the covid pandemic and the number of users has not reached previous levels, trustees and volunteers have worked hard to organise activities and events appeal to the whole community and the number of people using the centre has started to increase again. 

## **E** 

**Financial Review** Policy on reserves: We hold around £2,000 of restricted reserves. Unrestricted reserves are held in the sum of £2,000 to cover unforeseen expenses such as the breakdown of a major item of equipment such as the cooker or hearing loop system. In addition to the above, the Trustees also consider it prudent to retain a level of ‘free’ unrestricted reserves with which to cover running costs and manage cashflow.  Many items of expenditure vary from month to month such as utility costs or may only occur infrequently such as the annual renewal of the insurance premium of annual serving of building systems.  For this purpose, Trustees maintain a level of reserves sufficient for this purpose. 

These reserves are in the sum of £3,000. 

Hamsteels Community Hall Association Trustees Annual Report 2021-2022 

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In view of the above, Trustees have concluded that these sums are adequate for the Charity’s needs at the present time.  The sums and this Policy in general will be reviewed annually or more regularly should circumstances require. 

In view of the current uncertainty around covid-19, the potential for further closures and restrictions, Trustees have considered the reserves policy and decided it appropriate to increase the level of funds held to provide increased certainty in the event of income reducing, some users not returning or increased costs as result of the pandemic. 

Trustees intend to reconsider the level of reserves held throughout the forthcoming year to ensure they are at a sustainable and appropriate level. 

Further details: Principally income during the year has been in the form of covid support grants from the local authority, these coming to around £15,700, funding towards the kitchen refurbishment of £6,500 and hire and lettings of around £8,000/ 

Major expenditure during the year was, in general, linked to work on the refurbishment of the kitchen with work also being carried out to improve safety and security of the reception area and refurbishment of one of the multipurpose rooms. 

**F Other Information** Further optional information: The Trustees would, once again, like to record their thanks and appreciation to all the volunteers who have worked so hard in difficult times to ensure the survival of the community centre and in trying to continue to support the local community. 

Without the hundreds of hours of time given by trustees and volunteers, the we would not be able to operate and deliver everything we do and the commitment of everyone involved is much appreciated. 

**G Declaration** 

The Trustees declare that they have approved the Trustees’ report above. 

Hamsteels Community Hall Association Trustees Annual Report 2021-2022 

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Hamsteels Community Hall Association Trustees Annual Report 2021-2022 

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Hamsteels
Community Hall Association
Ch3", 10, 110. 10??749
Accounts for the period l March 2021 - 28 February 2022
PAYMENTS
RECEIvrs
138.00
1.28
1326.29
Actlvlues
Bank Interest
Bar
Building Facllltleslservices
Card Fees
Catering
Cleaning
Equipment
Events 20-21
Funding
Hire & Lettlngs
Insurance
cenceslAlarms etc
Misc Expenditure
Misc Income
Misc Income.. Covid Support
ProJerts
Room l ￿lUrbI$￿rnents
Receptlon securtty & covld safety
Kltchen re￿￿tshrnents
1157.43
1856.18
23.25
821.87
208.26
498.57
1,055.56
1,083.52
0.00
340.85
1,423.92
1.883.79
769.48
575.00
8.029.02
256.40
15.763.00
1.269.65
687.62
28,217,51
6,500.00
6.500.00
30,174.78
9.00
2 520.00
42 235.11
Statlonery
Utilities
Total
34 180.34
Balan￿S at 28 February 2022
BIF from 202012021
35,176.03
Add Recelpts
34,180.34
Less Payments 42,235.11
Current Account
11.462.84
15,250.12
30.00
354.75
23.55
27 121.26
Deposit Account
Float
Cash - Bar
Cash - Kitchen
Balance
27 121.26
Signed on behalf of the Trustees
Signed:
E￿￿￿￿an15ecr
tary/FrE05fftr
Dated:
signed:
Hjmsteels Comniunity Hall L<.bOClJtion
Accounts for tIKK year 2021-202?

CHARITY COMMISSION
FOR ENGL4ND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
fGLC COMTrKu tsJ i 7J 14ALL
ZE Fcf
(CCL
On accounts for the year
ended
Charity no
Irf any}
Set out on pages
I report to the trustees on my examination of the accounts of the above
Charty (Ihe Trusf) for the year ended
Responslbilltles and
basls of report
As the charitvs trustees. you are responsible for the preparation of the
accounts in accordan￿ with the requirements of the Chaiits'es Act 2011
(Ih8 Acn.
I report in respect of my examination of the Trusvs accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have follovEd all the applicable Directions grven by the Charity Commission
under section 14q5}(b) of the Act.
Independent
examlnerfs statement
amq
alified to
I have Completed my examination. I confirm that no material matters have
come to my attention in connecknon wth the examination tetheFth
ise18￿. vknich gp￿ me cause to believe that in. any material
respect..
the aw)unting records were not kept in accordance with section 130
of the Charities Act.. or
the accounts did not accord with the accounting records,. or
the accounts did not comply wth the appli¢able reqU1￿ments
Gonceming the fom and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and tsir, view which is not a matter
considered as part of an independent examination.
I have no COn￿mS and have come across no other matters in Connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
. Please delete the ky0￿S in the brnckets rfthèy {*• not apply.
Signed".
Date:
Namè:
Relevant professional
qualiflcationls) or body
IER
OGt 2018

Irf anyl:
Address:
Section B
Disclosure
Only complete rf the examiner needs to highlight material matters ot con￿rn
(see CC32. Independent examination of charty accounts: directions and
guidance for examiners).
Givo here brief detsi18 of
any items Ihat the
examiner wishes to
dlscloso.
IER
Oct 2018