2025-03-31-accounts - Afro Caribbean Elders Association

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees’ Annual Report for the period

From 01 April 2024 Period start date To 31 March 2025 Period end date

Charity name: Afro Caribbean Elders Association

Charity registration number: 1023715

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The Afro Caribbean Elders Association (ACEA) aims to provide an outlet within the London Borough of Waltham Forest & surrounding areas, where social welfare interest & educational programmes are pursued with the intention of improving the condition and quality of life for its members.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The club’s main activities provided are to help combat social isolation and promote integration for our members. Introducing a place close by for them to attend & make new friends. The club seeks to reach out to those who are left alone through loss, anxiety, physical & mental health issues which do not allow them to enjoy life as they once did. Throughout the year:  on a weekly basis, we have dominoes, bingo, raffles, board games, exercise classes and arts & crafts.  on a monthly basis, quiz time, guest speakers, open discussions and health seminars.  for annual events we arrange day trips (park picnics & seaside outings) and an annual residential trip away.  create meetings and togetherness which include birthday parties, Easter & Christmas social gatherings.  engage with professional advisors to promote health and wellbeing for our members.  organise specific programmes to celebrate main cultural events e.g. the Windrush Festival, Black History Month and Women’s International Day, social fundraising & family day events. We worked closely in partnership with our

		local authority, The London Borough of Waltham Forest (LBWF) to provide these community events for our local residents. We are also working in collaboration with GB Carnival to make masks and head pieces for the parade masquerades.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard to the Charity Commission’s guidance on public benefit when planning all events and determining how best to utilise funds raised.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	All trustees give their time voluntarily and receive no remuneration or other benefits. The club could not function without the time and dedication of countless volunteers and we are extremely grateful for their support.
Other		N/A

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Spring 2024 We organised our fundraising event at the Waltham Place, Walthamstow in May. The fundraising drive was a great success and was enjoyed by all. Summer 2024 We had our annual seaside trip to Southend, picnic in the Greenwich Park where we also explored the Maritime Museums and park. We focused on a number of specific programmes to celebrate main cultural events throughout the year and during June we worked verycloselywith LBWF to

take part in the Windrush Festival for the local community For this July we worked closely and collaborated with the organisers of the Leyton Carnival where our members made masks and head-dress etc for the masquerade parade. Autumn 2024 We had our 5-day away to Eastbourne, where our members experienced a great time. This was followed by our Black History Month event in our local community centre in Oct. In attendance was our then Mayor, LBWF’s Head of Connecting Communities and Leader of the council, Grace Williams. The event was open to members and the local community. We were also honoured by a visit from Prof Gwen Moten from the USA, she shared stories and her experience of the Civil Rights Movement in the US by blending storytelling and singing Spirituals & Freedom songs. It should be noted that we sadly loss one of our founding members Mrs Loretta Telfer in September 2024. Winter 2025 The Association celebrated its 35[th] Anniversary in March 2025, with a special birthday party. Invited guests included the Mayor Sharon Waldren, Leader of the Council Leader Grace Williams and other honoured Guests. A number of our members and performers participated by donating their time to mark the event. We had our annual Christmas lunch at the Leyton Great Hall in December.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	Whilst no formal objectives are set for any given period, the Trustees are always striving to increase membership. This was achieved this year by lowering the entry age and networking more closely with other organisations within the community and actively promoting our Wednesday session by introducing more interactive activities such as the monthly birthday Bring & Share party and more Arts & Crafts activities.

		The result is that the club is slowly increasing its membership by reaching out to those most in need and providing a valuable service.
Performance of fundraising activities against objectives set	Para 1.41	N/A
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Total receipts on Unrestricted funds for the year were £35.3k. This includes unrestricted Council Grant of £2.8k. Total expenditure for the year was £37.9k. Our main spends were Activities & Events - £15.8k, Rental charges - £9.9k The next result for the year was an excess of payments over receipts resulted in £2.6k deficit.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	No reserves policy in place at present. Cash at bank at 31/03/2025 was £7,1k in unrestricted funds. The funds are held to cover 6 months operational costs in the event of a loss of income and to meet any unforeseen expenditure that may occur.
Amount of reserves held	Para 1.22	N/A
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Our main source of funds for the year has been grants, entrance and activity fees from our members.
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	No long-term liabilities, therefore financial risk is minimal.
Other		N/A

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution adopted 1990 and revised 2000 / 2009
How is the charity constituted? (e.g. unincorporated association, CIO)	Para 1.25	Unincorporated association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees step down and then are appointed or reappointed annually at the Annual General Meeting held in June

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	The trustees oversee the day to running of the club. Along with the views of the members in deciding the activities to be run. We also carry out a New Trustee Induction session. There is an Adult Safeguarding policy in place. DBS checks are carried out for trustees and on a regular basis, in line with statutory requirements. All other mandatory and in-house management policies are being continuously updated.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	N/A
Relationship with any related parties	Para 1.51	N/A
Other		N/A

Reference and Administrative details

Charity name Afro Caribbean Elders Association

Other name the charity uses	ACEA
Registered charity number	1023715
Charity’s principal address	William Morris Community Centre 6-8 Greenleaf Road Walthamstow London E17 6QQ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Lee Thomside	Chairperson
Maureen Patterson
Newton Patterson
Delores Grant	Secretary & Asst Treasurer
Theron Bigby	Treasurer
Hyacinth Rooms		Upto June 2024
Daphne Harris		Upto Dec 2024
Ionie Willis
Michelle Telfer
Lloyd Farrell		From June 2024
Barbara Adams		From 30 June 2025

– Corporate trustees names of the directors at the date the report was approved Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address
N/A	N/A

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) ~~pT~~ Full name(s) Lee Thomside ~~ee~~ Position (eg Secretary, Chairperson Chair, etc) ~~ee~~ Date 28/08/2025 ~~P|~~

	Afro Caribbean Elders Association	Afro Caribbean Elders Association		1023715
	Receipts andpayments accounts				CC16a
For the period from ~~ee~~		01-Apr-24 Period start date ~~ee~~	To ~~ee~~	31-Mar-25 Period end date
Section A Receipts and payments
	Unrestricted funds	Restricted funds	Endowment funds	Total funds	Last year
	to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £
A1 Receipts
Grant	2,800	-	-	2,800	3,850
General Events & Activities	20,568	-	-	20,568	14,390
AwayDay&Trading	11,272	-	-	11,272	11,005
MembershipContb & donations	655	-	-	655	500
LotteryMoney	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
*Sub total*(Gross income for AR)	AR)35,295	-	-	35,295	29,745
A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - *Total receipts* 35,295 - - 35,295 29,745 ~~——————~~
A3 Payments
Rent & Hall Charges	9,915	-	-	9,915	9,600
Printing& Stationery	733	-	-	733	1,060
Activities & Events	15,810	-	-	15,810	11,987
Fundraising& Transport	6,162	-	-	6,162	4,468
Exercise Instructor	1,050	-	-	1,050	800
Accountant Fees	400	-	-	400	300
Trustees Training	122	-	-	122	160
Windrush Celebrations	579	-	-	579	962
Black HistoryMonth Celebrations	793	-	-	793	653
FamilyDayEvent	-	-	-	-	610
Telephone & Broadband	556	-	-	556	527
Other runningCosts	1,745	-	-	1,745	1,610
	-	-	-	-	-
**Sub total **	37,865	-	-	37,865	32,737
A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - *Total payments* 37,865 - - 37,865 32,737 *Net of receipts/(payments)* - 2,570 - - - 2,570 - 2,993 A5 Transfers between funds - - - - - A6 Cash funds last year end 9,687 - - 9,687 12,679 *Cash funds this year end* 7,116 - - 7,116 9,687 ~~——————~~ ~~====>~~ ~~=>~~

CCXX R1 accounts (SS)

28/08/2025

Section B Statement of assets and liabilities at the end of the period Categories Unrestricted funds Restricted funds Endowment funds to nearest £ to nearest £ to nearest £ 7,116 - - - - - - - - 7,116 - - Cash at Bank B1 Cash funds Details *Total cash funds* ~~—~~	Section B Statement of assets and liabilities at the end of the period Categories Unrestricted funds Restricted funds Endowment funds to nearest £ to nearest £ to nearest £ 7,116 - - - - - - - - 7,116 - - Cash at Bank B1 Cash funds Details *Total cash funds* ~~—~~	Section B Statement of assets and liabilities at the end of the period Categories Unrestricted funds Restricted funds Endowment funds to nearest £ to nearest £ to nearest £ 7,116 - - - - - - - - 7,116 - - Cash at Bank B1 Cash funds Details *Total cash funds* ~~—~~	Section B Statement of assets and liabilities at the end of the period Categories Unrestricted funds Restricted funds Endowment funds to nearest £ to nearest £ to nearest £ 7,116 - - - - - - - - 7,116 - - Cash at Bank B1 Cash funds Details *Total cash funds* ~~—~~	Section B Statement of assets and liabilities at the end of the period Categories Unrestricted funds Restricted funds Endowment funds to nearest £ to nearest £ to nearest £ 7,116 - - - - - - - - 7,116 - - Cash at Bank B1 Cash funds Details *Total cash funds* ~~—~~	Section B Statement of assets and liabilities at the end of the period Categories Unrestricted funds Restricted funds Endowment funds to nearest £ to nearest £ to nearest £ 7,116 - - - - - - - - 7,116 - - Cash at Bank B1 Cash funds Details *Total cash funds* ~~—~~
		(agree balances with receipts and payments	(agree balances with receipts and payments
		account(s))	OK	OK	OK
			Unrestricted	Restricted	Endowment
			funds	funds	funds
		Details	to nearest £	to nearest £	to nearest £
B2 Other monetary assets			-	-	-
			-	-	-
			-	-	-
			-	-	-
			-	-	-
			-	-	-
		Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B3 Investment assets				-	-
				-	-
				-	-
				-	-
				-	-
		Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B4 Assets retained for the charity’s own use	- - - - - - - - - - - - - - - - - - ~~eee~~
			Fund to which	Amount due	When due
		Details	liability relates	(optional)	(optional)
Signed by one or two trustees on behalf of all the trustees B5 Liabilities	- - - - - Date of approval 28/08/2025 Print Name Lee Thomside Signature ~~———~~

CCXX R2 accounts (SS)

28/08/2025

REPORTOFTHE XNDEPENDEiif EXAMllalDTHE MEMBERS OFAFRO CARIBBEAN ELDERsAssoaATION (ACEA) FINALACCOUNTS FOR THE YEAR TO THE MAR(>13ll5 I have exam1rd the Receipts Payments account ofAfro Carfbbean Eh Association It B my responsibility to examine the accounts without perfomiing audit and to report io the Management Committee. I lkne carried outthe examlnaiion which includes a reVItr ofthe accounting records kept the charity's management committee Management Committee membets aB responsible forthe preparation oftha accounls. Tlw responsible for keeping proper accounting records which disclose wlth reasonable accuracy at any time the financial position of the charity aNJ enable them to ensure that the flnancial ststements comply with the regulations under section 43 ffl ) of the charities Ath 1993. They are responsible for safeguarding the assets ofthe charity heno for taking asonable steps for preventing WKt detecting eNors. fraud (Y other irregularities Bawl (m my examination. M maiter come to nry attention which gves rr reasonable cause to believe that. h any material respecL the requirements (1) To keep proper accounting records n accordance with section 41 of the Aci 12) To prepare accounts which wilh the accounting records comply wlth th8 accounting requiremenls of the act not tEen met Chto which attention should drawn Independent Examiner Dated......?Qth.June 2025 AG DAVIES CommunityAccounting Support Project 702 HiJh RCBJ Leytr Lond El0,P Page I