## Trustees’ Annual Report for the period From 01 April 2024 Period start date To 31 March 2025 Period end date ## Charity name: Afro Caribbean Elders Association ## Charity registration number: 1023715 ## Objectives and Activities ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Afro Caribbean Elders Association
(ACEA) aims to provide an outlet within the
London Borough of Waltham Forest &
surrounding areas, where social welfare
interest & educational programmes are
pursued with the intention of improving the
condition and quality of life for its members.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The club’s main activities provided are to
help combat social isolation and promote
integration for our members. Introducing a
place close by for them to attend & make
new friends. The club seeks to reach out to
those who are left alone through loss,
anxiety, physical & mental health issues
which do not allow them to enjoy life as
they once did.
Throughout the year:

on a weekly basis, we have dominoes,
bingo, raffles, board games, exercise
classes and arts & crafts.

on a monthly basis, quiz time, guest
speakers, open discussions and health
seminars.

for annual events we arrange day trips
(park picnics & seaside outings) and an
annual residential trip away.

create meetings and togetherness
which include birthday parties, Easter &
Christmas social gatherings.

engage with professional advisors to
promote health and wellbeing for our
members.

organise specific programmes to
celebrate main cultural events e.g. the
Windrush Festival, Black History Month
and Women’s International Day, social
fundraising & family day events.
We worked closely in partnership with our| |||local authority, The London Borough of
Waltham Forest (LBWF) to provide these
community events for our local residents.
We are also working in collaboration with
GB Carnival to make masks and head
pieces for the parade masquerades.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the Charity
Commission’s guidance on public benefit
when planning all events and determining
how best to utilise funds raised.| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|All trustees give their time voluntarily and
receive no remuneration or other benefits.
The club could not function without the time
and dedication of countless volunteers and
we are extremely grateful for their support.| |Other||N/A| ## Achievements and Performance ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Spring 2024
We organised our fundraising event at the
Waltham Place, Walthamstow in May. The
fundraising drive was a great success and
was enjoyed by all.
Summer 2024
We had our annual seaside trip to
Southend, picnic in the Greenwich Park
where we also explored the Maritime
Museums and park.
We focused on a number of specific
programmes to celebrate main cultural
events throughout the year and during
June we worked verycloselywith LBWF to| take part in the Windrush Festival for the local community For this July we worked closely and collaborated with the organisers of the Leyton Carnival where our members made masks and head-dress etc for the masquerade parade. Autumn 2024 We had our 5-day away to Eastbourne, where our members experienced a great time. This was followed by our Black History Month event in our local community centre in Oct. In attendance was our then Mayor, LBWF’s Head of Connecting Communities and Leader of the council, Grace Williams. The event was open to members and the local community. We were also honoured by a visit from Prof Gwen Moten from the USA, she shared stories and her experience of the Civil Rights Movement in the US by blending storytelling and singing Spirituals & Freedom songs. It should be noted that we sadly loss one of our founding members Mrs Loretta Telfer in September 2024. Winter 2025 The Association celebrated its 35[th] Anniversary in March 2025, with a special birthday party. Invited guests included the Mayor Sharon Waldren, Leader of the Council Leader Grace Williams and other honoured Guests. A number of our members and performers participated by donating their time to mark the event. We had our annual Christmas lunch at the Leyton Great Hall in December. ## Additional information (optional) You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
Whilst no formal objectives are set for any
given period, the Trustees are always
striving to increase membership. This was
achieved this year by lowering the entry
age and networking more closely with other
organisations within the community and
actively promoting our Wednesday session
by introducing more interactive activities
such as the monthly birthday Bring & Share
party and more Arts & Crafts activities.| |---|---|---| |||The result is that the club is slowly
increasing its membership by reaching out
to those most in need and providing a
valuable service.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|N/A| |Investment performance
against objectives|Para 1.41|N/A| |Other||N/A| ## Financial Review |Financial Review||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Total receipts on Unrestricted funds for the
year were £35.3k.
This includes unrestricted Council Grant of
£2.8k.
Total expenditure for the year was £37.9k.
Our main spends were Activities & Events -
£15.8k, Rental charges - £9.9k
The next result for the year was an excess
of payments over receipts resulted in £2.6k
deficit.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|No reserves policy in place at present.
Cash at bank at 31/03/2025 was £7,1k in
unrestricted funds.
The funds are held to cover 6 months
operational costs in the event of a loss of
income and to meet any
unforeseen expenditure that may occur.| |Amount of reserves held|Para 1.22|N/A| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## Additional information (optional) You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Our main source of funds for the year has
been grants, entrance and activity fees
from our members.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|No long-term liabilities, therefore financial
risk is minimal.| |Other||N/A| ## Structure, Governance and Management |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution adopted 1990 and revised
2000 / 2009| |How is the charity
constituted?
(e.g. unincorporated
association, CIO)|Para 1.25|Unincorporated association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees step down and then are appointed
or reappointed annually at the Annual
General Meeting held in June| |Additional information (optional)
You may choose to include further statements where relevant about:|Additional information (optional)
You may choose to include further statements where relevant about:|Additional information (optional)
You may choose to include further statements where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The trustees oversee the day to running of
the club. Along with the views of the
members in deciding the activities to be
run.
We also carry out a New Trustee Induction
session.
There is an Adult Safeguarding policy in
place. DBS checks are carried out for
trustees and on a regular basis, in line with
statutory requirements. All other mandatory
and in-house management policies are
being continuously updated.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|N/A| |Relationship with any
related parties|Para 1.51|N/A| |Other||N/A| ## Reference and Administrative details Charity name Afro Caribbean Elders Association |Other name the charity uses|ACEA| |---|---| |Registered charity number|1023715| |Charity’s principal address|William Morris Community Centre
6-8 Greenleaf Road
Walthamstow
London
E17 6QQ| ||| Names of the charity trustees who manage the charity |1
2
3
4
5
6
7
8
9
10
12
13
14
15
16
17
18
19
20|Trustee name|Office (if any)|Dates acted if not for whole
year|Name of person (or body) entitled to
appoint trustee (ifany)| |---|---|---|---|---| ||Lee Thomside|Chairperson||| ||Maureen Patterson|||| ||Newton Patterson|||| ||Delores Grant|Secretary & Asst
Treasurer||| ||Theron Bigby|Treasurer||| ||Hyacinth Rooms||Upto June 2024|| ||Daphne Harris||Upto Dec 2024|| ||Ionie Willis|||| ||Michelle Telfer|||| ||Lloyd Farrell||From June 2024|| ||Barbara Adams||From 30 June 2025|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved Director name N/A ## Name of trustees holding title to property belonging to the charity |Trustee name|Dates acted if not for whole year|| |---|---|---| |N/A||| |||| |||| |||| |||| |||| ## Funds held as custodian trustees on behalf of others Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## Additional information (optional) Names and addresses of advisers (Optional information) |Type of
adviser|Name
Address|Name
Address| |---|---|---| |N/A|N/A|| |||| |||| |||| Name of chief executive or names of senior staff members (Optional information) ## Exemptions from disclosure Reason for non-disclosure of key personnel details N/A ## Other optional information N/A ## Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) ~~pT~~ Full name(s) Lee Thomside ~~ee~~ Position (eg Secretary, Chairperson Chair, etc) ~~ee~~ Date 28/08/2025 ~~P|~~ ||**Afro Caribbean Elders Association**|**Afro Caribbean Elders Association**|**Afro Caribbean Elders Association**|||**1023715**|**1023715**|||| |---|---|---|---|---|---|---|---|---|---|---| ||**Receipts andpayments accounts**||||||||**CC16a**|| |**For the period**
**from**
~~ee~~|||01-Apr-24
Period start date
~~ee~~||**To**
~~ee~~||31-Mar-25
Period end date|||| |**Section A Receipts and payments**||||||||||| ||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**|| ||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|| |**A1 Receipts**||||||||||| |Grant|**2,800**||**-**||**-**||**2,800**||**3,850**|| |General Events & Activities|**20,568**||**-**||**-**||**20,568**||**14,390**|| |AwayDay&Trading|**11,272**||**-**||**-**||**11,272**||**11,005**|| |MembershipContb & donations|**655**||**-**||**-**||**655**||**500**|| |LotteryMoney|**-**||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| |**_Sub total_**_(Gross income for_
_AR)_|_AR)_**35,295**||**-**||**-**||**35,295**||**29,745**|| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**35,295**
**-**
**-**
**35,295**
**29,745**
~~——————~~||||||||||| |**A3 Payments**||||||||||| |Rent & Hall Charges|**9,915**||**-**||**-**||**9,915**||**9,600**|| |Printing& Stationery|**733**||**-**||**-**||**733**||**1,060**|| |Activities & Events|**15,810**||**-**||**-**||**15,810**||**11,987**|| |Fundraising& Transport|**6,162**||**-**||**-**||**6,162**||**4,468**|| |Exercise Instructor|**1,050**||**-**||**-**||**1,050**||**800**|| |Accountant Fees|**400**||**-**||**-**||**400**||**300**|| |Trustees Training|**122**||**-**||**-**||**122**||**160**|| |Windrush Celebrations|**579**||**-**||**-**||**579**||**962**|| |Black HistoryMonth Celebrations|**793**||**-**||**-**||**793**||**653**|| |FamilyDayEvent|**-**||**-**||**-**||**-**||**610**|| |Telephone & Broadband|**556**||**-**||**-**||**556**||**527**|| |Other runningCosts|**1,745**||**-**||**-**||**1,745**||**1,610**|| ||**-**||**-**||**-**||**-**||**-**|| |**_Sub total_ **|**37,865**||**-**||**-**||**37,865**||**32,737**|| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**37,865**
**-**
**-**
**37,865**
**32,737**
**_Net of receipts/(payments)_**
**- 2,570**
**-**
**- - 2,570**
**- 2,993**
**A5 Transfers between funds**
**-**
**- -**
**-**
**-**
**A6 Cash funds last year end**
**9,687**
**- -**
**9,687**
**12,679**
**_Cash funds this year end_**
**7,116**
**-**
**- 7,116**
**9,687**
~~——————~~
~~====>~~
~~=>~~||||||||||| CCXX R1 accounts (SS) 28/08/2025 1 |**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
**7,116**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**7,116**
**-**
**-**
Cash at Bank
**B1 Cash funds**
**Details**
**_Total cash funds_**
~~—~~|**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
**7,116**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**7,116**
**-**
**-**
Cash at Bank
**B1 Cash funds**
**Details**
**_Total cash funds_**
~~—~~|**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
**7,116**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**7,116**
**-**
**-**
Cash at Bank
**B1 Cash funds**
**Details**
**_Total cash funds_**
~~—~~|**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
**7,116**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**7,116**
**-**
**-**
Cash at Bank
**B1 Cash funds**
**Details**
**_Total cash funds_**
~~—~~|**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
**7,116**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**7,116**
**-**
**-**
Cash at Bank
**B1 Cash funds**
**Details**
**_Total cash funds_**
~~—~~|**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
**7,116**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**7,116**
**-**
**-**
Cash at Bank
**B1 Cash funds**
**Details**
**_Total cash funds_**
~~—~~|**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
**7,116**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**7,116**
**-**
**-**
Cash at Bank
**B1 Cash funds**
**Details**
**_Total cash funds_**
~~—~~| |---|---|---|---|---|---|---| |||(agree balances with receipts and payments|(agree balances with receipts and payments|||| |||account(s))|OK|OK||OK| ||||**Unrestricted**|**Restricted**||**Endowment**| ||||**funds**|**funds**||**funds**| |||**Details**|**to nearest £**|**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|||**-**|**-**||**-**| ||||**-**|**-**||**-**| ||||**-**|**-**||**-**| ||||**-**|**-**||**-**| ||||**-**|**-**||**-**| ||||**-**|**-**||**-**| |||**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~eee~~|||||| ||||**Fund to which**|**Amount due**||**When due**| |||**Details**|**liability relates**|**(optional)**||**(optional)**| |Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**|**-**
**-**
**-**
**-**
**-**
Date of
approval
28/08/2025
Print Name
Lee Thomside
Signature
~~———~~|||||| CCXX R2 accounts (SS) 28/08/2025 2 REPORTOFTHE XNDEPENDEiif EXAMllalDTHE MEMBERS OFAFRO CARIBBEAN ELDERsAssoaATION (ACEA) FINALACCOUNTS FOR THE YEAR TO THE MAR(>13ll5 I have exam1r￿d the Receipts Payments account ofAfro Carfbbean Eh Association It B my responsibility to examine the accounts without perfomiing ￿ audit and to report io the Management Committee. I lkne carried outthe examlnaiion which includes a reVItr￿ ofthe accounting records kept the charity's management committee Management Committee membets aB responsible forthe preparation oftha accounls. Tlw ￿ responsible for keeping proper accounting records which disclose wlth reasonable accuracy at any time the financial position of the charity aNJ enable them to ensure that the flnancial ststements comply with the regulations under section 43 ffl ) of the charities Ath 1993. They are responsible for safeguarding the assets ofthe charity heno for taking asonable steps for preventing WKt detecting eNors. fraud (Y other irregularities Bawl (m my examination. M maiter come to nry attention which gves rr reasonable cause to believe that. h any material respecL the requirements (1) To keep proper accounting records n accordance with section 41 of the Aci 12) To prepare accounts which wilh the accounting records comply wlth th8 accounting requiremenls of the act not tEen met Chto which attention should drawn Independent Examiner Dated......?Qth.June 2025 AG DAVIES CommunityAccounting Support Project 702 HiJh RCBJ Leytr Lond￿ El0,￿P Page I