Trustees’ Annual Report for the period
From 1 April 2023 Period start date To 31 March 2024 Period end date
Charity name: Afro Caribbean Elders Association
Charity registration number: 1023715
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Afro Caribbean Elders Association (ACEA) aims to provide an outlet within the London Borough of Waltham Forest & surrounding areas, where social welfare interest & educational programmes are pursued with the intention of improving the condition and quality of life for its members. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The club’s main activities provided are to help combat social isolation and promote integration for our members. Introducing a place close by for them to attend & make new friends. The club seeks to reach out to those who are left alone through loss, anxiety, physical & mental health issues which do not allow them to enjoy life as they once did. Throughout the year: on a weekly basis, we have dominoes, bingo, raffles, board games, exercise classes and arts & crafts. on a monthly basis, quiz time, guest speakers, open discussions and health seminars. for annual events we arrange day trips (park picnics & seaside outings) and an annual residential trip away. create meetings and togetherness which include birthday parties, Easter & Christmas social gatherings. engage with professional advisors to promote health and wellbeing for our members. organise specific programmes to celebrate main cultural events e.g. the Windrush Festival, Black History Month and Women’s International Day, social fundraising & family day events. We worked closely in partnership with our |
| local authority, The London Borough of Waltham Forest (LBWF) to provide these community events for our local residents. |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the Charity Commission’s guidance on public benefit when planning all events and determining how best to utilise funds raised. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | All trustees give their time voluntarily and receive no remuneration or other benefits. The club could not function without the time and dedication of countless volunteers and we are extremely grateful for their support. |
| Other | N/A |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Spring 2023 Since coming out of Covid we organised our first fundraising event at the Leyton Great Hall in May. Whilst funds raised were lower than expected it was still a great success and enjoyed by all. Summer 2023 We had our annual seaside trip to Bournemouth, picnic in the park to Colchester and our 5-day away to Blackpool. For this year we focused on reaching out to our local community and organised specific programmes to celebrate main cultural events throughout the year. In June we worked very closely with LBWF to take part in the Windrush Festival for the local |
community. Autumn 2023 Again, in partnership with LBWF we organised our Family Day event held in Fellowship Square in the Sept. Followed by our Black History Month event in our local community centre in Oct. In attendance was our then Mayor, LBWF’s Head of Connecting Communities and Leader of the council, Grace Williams. The event was open to members and the local community. Winter 2024 We collaborated on a well-attended health and wellbeing programme in March and also invited guest speakers on health issues e.g. diabetes, Alzheimer’ etc. As well as speakers covering arts & crafts and the global Carnival for July.
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
Whilst no formal objectives are set for any given period, the Trustees are always striving to increase membership. This was achieved this year by lowering the entry age and networking more closely with other organisations within the community. With the support of LBWF in providing these community events for our local residents. The result is the added benefit that the club is slowly increasing its membership by reaching out to those most in need and providing a valuable service. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | N/A |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other | N/A |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Total receipts on Unrestricted funds for the year was £29.7k. This includes unrestricted Council Grant of £3.8k. Total expenditure for the year was £32.7k. Our main spends were Activities & Events - £12k, Rental charges - £9.6k The next result for the year was an excess of payments over receipts resulted in £3k deficit. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | No reserves policy in place at present. Cash at bank at 31/03/2024 was £9,7k in unrestricted funds. The funds are held to cover 6 months operational costs in the event of a loss of income and to meet any unforeseen expenditure that may occur |
| Amount of reserves held | Para 1.22 | N/A |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Our main source of funds for the year has been grants, entrance and activity fees from our members. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | No long-term liabilities, therefore financial risk is minimal. |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution adopted 1990 and revised 2000 / 2009 |
| How is the charity constituted? (e.g. unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees step down and then are appointed or reappointed annually at the Annual General Meeting held in June |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | Additional information (optional) |
|---|---|---|
| You may choose to include further statements where relevant about: | ||
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | The trustees oversee the day to running of the club. Along with the views of the members in deciding the activities to be run. There is an Adult Safeguarding policy in place. DBS checks are carried out for trustees and on a regular basis, in line with statutory requirements. All other mandatory and in-house management policies are being continuously updated. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | N/A |
| Relationship with any related parties |
Para 1.51 | N/A |
| Other | N/A |
Reference and Administrative details
| Charity name | Afro Caribbean Elders Association |
|---|---|
| Other name the charity uses | ACEA |
| Registered charity number | 1023715 |
| Charity’s principal address | 6-8 Greenleaf Road |
|---|---|
| Walthamstow | |
| London | |
| E17 6QQ | |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Lee Thomside | Chairperson | |||
| Maureen Patterson | Secretary | |||
| Newton Patterson | Treasurer | |||
| Delores Grant | Asst Secretary | 26thJune 2023 | ||
| Theron Bigby | Asst Treasurer | |||
| Hyacinth Rooms | ||||
| Daphne Harris | ||||
| Ionie Willis | 26thJune 2023 | |||
| Michelle Telfer | 26thJune 2023 | |||
– Corporate trustees names of the directors at the date the report was approved Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser |
Name Address |
Name Address |
|---|---|---|
| N/A | N/A | |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) ~~pT~~ Full name(s) Lee Thomside ~~ee~~ Position (eg Secretary, Chairperson Chair, etc) ~~ee~~ Date 12/12/2024 ~~P|~~
| Afro Caribbean Elders Association | Afro Caribbean Elders Association | Afro Caribbean Elders Association | 1023715 | 1023715 | |||||
|---|---|---|---|---|---|---|---|---|---|
| Receipts andpayments accounts Period start date To Period end date 1-Apr-23 31-Mar-24 For the period from ~~ee~~ |
CC16a | ||||||||
| Section A Receipts and payments | |||||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | |||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||
| A1 Receipts | |||||||||
| Grant | 3,850 | - | - | 3,850 | 3,626 | ||||
| General Events & Activities | 14,390 | - | - | 14,390 | 12,479 | ||||
| AwayDay&Trading | 11,005 | - | - | 11,005 | 12,345 | ||||
| MembershipContb & donations | 500 | - | - | 500 | - | ||||
| LotteryMoney | - | - | - | - | 3,000 | ||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| Sub total(Gross income for AR) | 29,745 (Gross income for AR) |
- | - | 29,745 | 31,450 | ||||
| - - - - - - - - - Sub total - - - - - Total receipts 29,745 - - 29,745 31,450 A2 Asset and investment sales, (see table). ~~——————~~ |
|||||||||
| A3 Payments | |||||||||
| Rent & Hall Charges | 9,600 | - | - | 9,600 | 9,600 | ||||
| Printing& Stationery | 1,060 | - | - | 1,060 | 449 | ||||
| Activities & Events | 11,987 | - | - | 11,987 | 17,048 | ||||
| Fundraising& Transport | 4,468 | - | - | 4,468 | 1,106 | ||||
| Exercise Instructor | 800 | - | - | 800 | 1,200 | ||||
| Accountant Fees | 300 | - | - | 300 | 350 | ||||
| Trustees Training | 160 | - | - | 160 | 256 | ||||
| Windrush Celebrations | 962 | - | - | 962 | - | ||||
| Black HistoryMonth Celebrations | 653 | - | - | 653 | 382 | ||||
| FamilyDayEvent | 610 | - | - | 610 | - | ||||
| Telephone & Broadband | 527 | - | - | 527 | 532 | ||||
| Other runningCosts | 1,610 | - | - | 1,610 | 1,861 | ||||
| - | - | - | - | - | |||||
| Sub total 32,737 | - | - | 32,737 | 32,784 | |||||
| - - - - - - - - Sub total - - - - - Total payments 32,737 - - 32,737 32,784 A4 Asset and investment purchases, (see table) ~~——————~~ |
|||||||||
| Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end **Cash funds this year end ** |
- 2,993 - - - 2,993 - 1,334 - - - - - 12,679 - - 12,679 14,103 9,687 - - 9,687 12,769 ~~===>>~~ |
| Section B Statement of assets and liabilities at the end of the period Categories Details to nearest £ to nearest £ to nearest £ B1 Cash funds Cash at Bank 9,687 - - - - - - - - 9,687 - - Unrestricted funds Restricted funds Endowment funds Total cash funds ~~—~~ |
Section B Statement of assets and liabilities at the end of the period Categories Details to nearest £ to nearest £ to nearest £ B1 Cash funds Cash at Bank 9,687 - - - - - - - - 9,687 - - Unrestricted funds Restricted funds Endowment funds Total cash funds ~~—~~ |
Section B Statement of assets and liabilities at the end of the period Categories Details to nearest £ to nearest £ to nearest £ B1 Cash funds Cash at Bank 9,687 - - - - - - - - 9,687 - - Unrestricted funds Restricted funds Endowment funds Total cash funds ~~—~~ |
Section B Statement of assets and liabilities at the end of the period Categories Details to nearest £ to nearest £ to nearest £ B1 Cash funds Cash at Bank 9,687 - - - - - - - - 9,687 - - Unrestricted funds Restricted funds Endowment funds Total cash funds ~~—~~ |
Section B Statement of assets and liabilities at the end of the period Categories Details to nearest £ to nearest £ to nearest £ B1 Cash funds Cash at Bank 9,687 - - - - - - - - 9,687 - - Unrestricted funds Restricted funds Endowment funds Total cash funds ~~—~~ |
Section B Statement of assets and liabilities at the end of the period Categories Details to nearest £ to nearest £ to nearest £ B1 Cash funds Cash at Bank 9,687 - - - - - - - - 9,687 - - Unrestricted funds Restricted funds Endowment funds Total cash funds ~~—~~ |
Section B Statement of assets and liabilities at the end of the period Categories Details to nearest £ to nearest £ to nearest £ B1 Cash funds Cash at Bank 9,687 - - - - - - - - 9,687 - - Unrestricted funds Restricted funds Endowment funds Total cash funds ~~—~~ |
|---|---|---|---|---|---|---|
| (agree balances with receipts and payments account(s)) |
OK (agree balances with receipts and payments |
OK | OK | |||
| Unrestricted | Restricted | Endowment | ||||
| funds | funds | funds | ||||
| Details | to nearest £ | to nearest £ | to nearest £ | |||
| B2 Other monetary assets | - | - | - | |||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
|||
| B3 Investment assets | - | - | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
|||
| B4 Assets retained for the charity’s own use |
- - - - - - - - - - - - - - - - - - ~~====~~ |
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| Fund to which | Amount due | When due | ||||
| Details | liability relates | (optional) | (optional) | |||
| B5 Liabilities Signed by one or two trustees on behalf of all the trustees |
- - - - - Signature Print Name Lee Thomside 19.06.2024 Date of approval ~~====~~ |
REPORT OF THE INDEPENDENT EXAMINER TO THE MEMBERS OF AFRO CARIBBEAN ELDERS ASSOCIATION (ACEA) Re: FINAL ACCOUNTS FOR THE YEAR TO THE 3tst MARCH 2024 I have examined the Receipts and Payments account of Afro Caribbean Elders Association It Is my responsibility to examine the accounts without perfomiing an audit and to report to the Management Committee. I have carried out the examlnation whith indudes a review of the accountlng records kept by the charlS management committee Respective responsibilities of the Mana8ernent Committee Members The Management Committee members are responsible for the preparatlon of the accounts. They are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the flnanaal statements comply with the re8ulations under section 43 {7) (b ) of the charities Act 1993. They are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for preventlng and detecting errors.fraud or other Irregularities Independent Examlnerfs staternenL Based on my examination, no matter has come to my attention whlch gives me reasonable cause to believe that, in any material respect, the requirements (l) To keep proper accountln8 records In accordance with section 41 of the Act and (2) To prepare accounts which agree with the accountlng records and comply with the accountin8 requirements of the act have not been met Or to which attention should be drdwn Independent Examiner Dated. les Community Accounting Support Project 702 High Road Leyton London EIO,6JP Page I