## **Trustees’ Annual Report for the period** **From 1 April 2023 Period start date To 31 March 2024 Period end date** ## **Charity name: Afro Caribbean Elders Association** ## **Charity registration number: 1023715** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Afro Caribbean Elders Association
(ACEA) aims to provide an outlet within the
London Borough of Waltham Forest &
surrounding areas, where social welfare
interest & educational programmes are
pursued with the intention of improving the
condition and quality of life for its members.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The club’s main activities provided are to
help combat social isolation and promote
integration for our members. Introducing a
place close by for them to attend & make
new friends. The club seeks to reach out to
those who are left alone through loss,
anxiety, physical & mental health issues
which do not allow them to enjoy life as
they once did.
Throughout the year:

on a weekly basis, we have dominoes,
bingo, raffles, board games, exercise
classes and arts & crafts.

on a monthly basis, quiz time, guest
speakers, open discussions and health
seminars.

for annual events we arrange day trips
(park picnics & seaside outings) and an
annual residential trip away.

create meetings and togetherness
which include birthday parties, Easter &
Christmas social gatherings.

engage with professional advisors to
promote health and wellbeing for our
members.

organise specific programmes to
celebrate main cultural events e.g. the
Windrush Festival, Black History Month
and Women’s International Day, social
fundraising & family day events.
We worked closely in partnership with our| |||local authority, The London Borough of
Waltham Forest (LBWF) to provide these
community events for our local residents.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the Charity
Commission’s guidance on public benefit
when planning all events and determining
how best to utilise funds raised.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**N/A**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|All trustees give their time voluntarily and
receive no remuneration or other benefits.
The club could not function without the time
and dedication of countless volunteers and
we are extremely grateful for their support.| |Other||**N/A**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|_Spring 2023_
Since coming out of Covid we organised
our first fundraising event at the Leyton
Great Hall in May. Whilst funds raised
were lower than expected it was still a
great success and enjoyed by all.
_Summer 2023_
We had our annual seaside trip to
Bournemouth, picnic in the park to
Colchester and our 5-day away to
Blackpool.
For this year we focused on reaching out to
our local community and organised specific
programmes to celebrate main cultural
events throughout the year. In June we
worked very closely with LBWF to take
part in the Windrush Festival for the local| community. _Autumn 2023_ Again, in partnership with LBWF we organised our Family Day event held in Fellowship Square in the Sept. Followed by our Black History Month event in our local community centre in Oct. In attendance was our then Mayor, LBWF’s Head of Connecting Communities and Leader of the council, Grace Williams. The event was open to members and the local community. Winter 2024 We collaborated on a well-attended health and wellbeing programme in March and also invited guest speakers on health issues e.g. diabetes, Alzheimer’ etc. As well as speakers covering arts & crafts and the global Carnival for July. ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
Whilst no formal objectives are set for any
given period, the Trustees are always
striving to increase membership. This was
achieved this year by lowering the entry
age and networking more closely with other
organisations within the community.
With the support of LBWF in providing
these community events for our local
residents. The result is the added benefit
that the club is slowly increasing its
membership by reaching out to those most
in need and providing a valuable service.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**N/A**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||**N/A**| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|Total receipts on Unrestricted funds for the
year was £29.7k.
This includes unrestricted Council Grant of
£3.8k.
Total expenditure for the year was £32.7k.
Our main spends were Activities & Events -
£12k, Rental charges - £9.6k
The next result for the year was an excess
of payments over receipts resulted in £3k
deficit.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|No reserves policy in place at present.
Cash at bank at 31/03/2024 was £9,7k in
unrestricted funds.
The funds are held to cover 6 months
operational costs in the event of a loss of
income and to meet any
unforeseen expenditure that may occur| |Amount of reserves held|Para 1.22|**N/A**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Our main source of funds for the year has
been grants, entrance and activity fees
from our members.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|No long-term liabilities, therefore financial
risk is minimal.| |Other||**N/A**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution adopted 1990 and revised
2000 / 2009| |How is the charity
constituted?
(e.g. unincorporated
association, CIO)|Para 1.25|Unincorporated association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees step down and then are appointed
or reappointed annually at the Annual
General Meeting held in June| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**| |---|---|---| |You may choose to include further statements where relevant about:||| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The trustees oversee the day to running of
the club. Along with the views of the
members in deciding the activities to be
run.
There is an Adult Safeguarding policy in
place. DBS checks are carried out for
trustees and on a regular basis, in line with
statutory requirements. All other mandatory
and in-house management policies are
being continuously updated.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**N/A**| |Relationship with any
related parties|Para 1.51|**N/A**| |Other||**N/A**| ## **Reference and Administrative details** |Charity name|Afro Caribbean Elders Association| |---|---| |Other name the charity uses|ACEA| |Registered charity number|1023715| |Charity’s principal address|6-8 Greenleaf Road| |---|---| ||Walthamstow| ||London| ||E17 6QQ| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Lee Thomside|Chairperson||| ||Maureen Patterson|Secretary||| ||Newton Patterson|Treasurer||| ||Delores Grant|Asst Secretary|26thJune 2023|| ||Theron Bigby|Asst Treasurer||| ||Hyacinth Rooms|||| ||Daphne Harris|||| ||Ionie Willis||26thJune 2023|| ||Michelle Telfer||26thJune 2023|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |**N/A**|N/A|| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** **N/A** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** ~~pT~~ **Full name(s)** Lee Thomside ~~ee~~ **Position (eg Secretary,** Chairperson **Chair, etc)** ~~ee~~ **Date** 12/12/2024 ~~P|~~ ||**Afro Caribbean Elders Association**|**Afro Caribbean Elders Association**|**Afro Caribbean Elders Association**|||**1023715**|**1023715**||| |---|---|---|---|---|---|---|---|---|---| ||**Receipts andpayments accounts**
Period start date
**To**
Period end date
1-Apr-23
31-Mar-24
**For the period**
**from**
~~ee~~||||||||**CC16a**| |**Section A Receipts and payments**|||||||||| ||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**| ||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**| |**A1 Receipts**|||||||||| |Grant|**3,850**||**-**||**-**||**3,850**||**3,626**| |General Events & Activities|**14,390**||**-**||**-**||**14,390**||**12,479**| |AwayDay&Trading|**11,005**||**-**||**-**||**11,005**||**12,345**| |MembershipContb & donations|**500**||**-**||**-**||**500**||**-**| |LotteryMoney|**-**||**-**||**-**||**-**||**3,000**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for AR)_|**29,745**
_(Gross income for AR)_||**-**||**-**||**29,745**||**31,450**| |**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_ 29,745**
**-**
**-**
**29,745**
**31,450**
**A2 Asset and investment sales,**
**(see table).**
~~——————~~|||||||||| |**A3 Payments**|||||||||| |Rent & Hall Charges|**9,600**||**-**||**-**||**9,600**||**9,600**| |Printing& Stationery|**1,060**||**-**||**-**||**1,060**||**449**| |Activities & Events|**11,987**||**-**||**-**||**11,987**||**17,048**| |Fundraising& Transport|**4,468**||**-**||**-**||**4,468**||**1,106**| |Exercise Instructor|**800**||**-**||**-**||**800**||**1,200**| |Accountant Fees|**300**||**-**||**-**||**300**||**350**| |Trustees Training|**160**||**-**||**-**||**160**||**256**| |Windrush Celebrations|**962**||**-**||**-**||**962**||**-**| |Black HistoryMonth Celebrations|**653**||**-**||**-**||**653**||**382**| |FamilyDayEvent|**610**||**-**||**-**||**610**||**-**| |Telephone & Broadband|**527**||**-**||**-**||**527**||**532**| |Other runningCosts|**1,610**||**-**||**-**||**1,610**||**1,861**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_ 32,737**|||**-**||**-**||**32,737**||**32,784**| |**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_ 32,737**
**-**
**-**
**32,737**
**32,784**
**A4 Asset and investment**
**purchases, (see table)**
~~——————~~|||||||||| |**_Net of receipts/(payments)_ **
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **|**- 2,993**
**-**
**-**
**- 2,993**
**- 1,334**
**-**
**-**
**-**
**-**
**-**
**12,679**
**-**
**-**
**12,679**
**14,103**
**9,687**
**-**
**-**
**9,687**
**12,769**
~~===>>~~||||||||| |**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Details**
**to nearest £**
**to nearest £**
**to nearest £**
**B1 Cash funds**
Cash at Bank
**9,687**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**9,687**
**-**
**-**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**_Total cash funds_**
~~—~~|**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Details**
**to nearest £**
**to nearest £**
**to nearest £**
**B1 Cash funds**
Cash at Bank
**9,687**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**9,687**
**-**
**-**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**_Total cash funds_**
~~—~~|**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Details**
**to nearest £**
**to nearest £**
**to nearest £**
**B1 Cash funds**
Cash at Bank
**9,687**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**9,687**
**-**
**-**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**_Total cash funds_**
~~—~~|**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Details**
**to nearest £**
**to nearest £**
**to nearest £**
**B1 Cash funds**
Cash at Bank
**9,687**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**9,687**
**-**
**-**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**_Total cash funds_**
~~—~~|**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Details**
**to nearest £**
**to nearest £**
**to nearest £**
**B1 Cash funds**
Cash at Bank
**9,687**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**9,687**
**-**
**-**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**_Total cash funds_**
~~—~~|**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Details**
**to nearest £**
**to nearest £**
**to nearest £**
**B1 Cash funds**
Cash at Bank
**9,687**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**9,687**
**-**
**-**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**_Total cash funds_**
~~—~~|**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Details**
**to nearest £**
**to nearest £**
**to nearest £**
**B1 Cash funds**
Cash at Bank
**9,687**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**9,687**
**-**
**-**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**_Total cash funds_**
~~—~~| |---|---|---|---|---|---|---| |||(agree balances with receipts and payments
account(s))|OK
(agree balances with receipts and payments|OK||OK| ||||**Unrestricted**|**Restricted**||**Endowment**| ||||**funds**|**funds**||**funds**| |||**Details**|**to nearest £**|**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|||**-**|**-**||**-**| ||||**-**|**-**||**-**| ||||**-**|**-**||**-**| ||||**-**|**-**||**-**| ||||**-**|**-**||**-**| ||||**-**|**-**||**-**| |||**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~====~~|||||| ||||**Fund to which**|**Amount due**||**When due**| |||**Details**|**liability relates**|**(optional)**||**(optional)**| |**B5 Liabilities**
Signed by one or two trustees on
behalf of all the trustees|**-**
**-**
**-**
**-**
**-**
Signature
Print Name
Lee Thomside
19.06.2024
Date of
approval
~~====~~|||||| REPORT OF THE INDEPENDENT EXAMINER TO THE MEMBERS OF AFRO CARIBBEAN ELDERS ASSOCIATION (ACEA) Re: FINAL ACCOUNTS FOR THE YEAR TO THE 3tst MARCH 2024 I have examined the Receipts and Payments account of Afro Caribbean Elders Association It Is my responsibility to examine the accounts without perfomiing an audit and to report to the Management Committee. I have carried out the examlnation whith indudes a review of the accountlng records kept by the charl￿S management committee Respective responsibilities of the Mana8ernent Committee Members The Management Committee members are responsible for the preparatlon of the accounts. They are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the flnanaal statements comply with the re8ulations under section 43 {7) (b ) of the charities Act 1993. They are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for preventlng and detecting errors.fraud or other Irregularities Independent Examlnerfs staternenL Based on my examination, no matter has come to my attention whlch gives me reasonable cause to believe that, in any material respect, the requirements (l) To keep proper accountln8 records In accordance with section 41 of the Act and (2) To prepare accounts which agree with the accountlng records and comply with the accountin8 requirements of the act have not been met Or to which attention should be drdwn Independent Examiner Dated. les Community Accounting Support Project 702 High Road Leyton London EIO,6JP Page I