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2021-09-30-accounts

Gosport Scouts AGM 1[st] October 2020 – 30[th] September 2021

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Contents

Contents .....................................................................................................................2 AGM Agenda ..............................................................................................................3 Nominations for Exec 2022 .........................................................................................4 District Chairs Report ..................................................................................................6 DC’s Report .................................................................................................................7 DDC’s (Sections) Report ..............................................................................................8 DDC’s (Adventurous Activities) Report ........................................................................9 Youth Commissioners Report......................................................................................9 Scout Active Support Report ..................................................................................... 10 Network Section Report ........................................................................................... 10 Explorers Section Report........................................................................................... 11 Scout Section Report ................................................................................................ 12 Beavers and Cub Section Report ............................................................................... 13 Land Activities Report ............................................................................................... 15 Water Activities Report ............................................................................................ 16 Gang Show Report .................................................................................................... 17 Media and Communications Report .......................................................................... 18 Inclusion and Diversity Report .................................................................................. 19 Growth and Development Report ............................................................................. 19 Adult Support Report ................................................................................................ 20 Appointments Advisory Committee .......................................................................... 20 DHQ Report .............................................................................................................. 21 Lyons Copse Report .................................................................................................. 22 Last Years AGM Minutes ........................................................................................... 24

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AGM Agenda

  1. Welcome by Ian Batchelor - District Chair

  2. Apologies for absence

  3. Approval of the minutes from the last AGM

  4. Adoption of the Annual Treasurers Report and Accounts.

  5. Annual Section reports: as published in the Annual report.

  6. District Commissioners report: as published in the Annual report.

  7. The District Commissioners Nomination for District Chair

  8. Election of Officers to Gosport District Scout Executive Committee

  9. Election and/or co-opt members to the Executive

  10. Any Other Business

  11. District Chair - Response

  12. Honorary President Gosport Mayor Representative – Response

  13. Hampshire Scouts Representative - Response

  14. DC's Closing remarks

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Nominations for Exec 2022

The District Commissioners Nomination for District Chair - Ian Batchelor

Election of Officers to Gosport District Scout Executive Committee

District Secretary – Gwyn Evans District Treasurer – Jane Warner Deputy Treasurer – Mandy Batchelor

Ex-officio members

DC Robin Peddell DYC Jess Haggard DDC Trevor Smith DDC Pete Giffin DNSC Chris Smith

DESC Ryan McGarvey

Election and/or co-opt members to the Executive

GSL - Lee Pounds Beavers - Vacant Cubs – Lisa Young Scouts – Clive Pittard 18-25 Reps – Sean Werren SAS – Pat Brown Gang Show – Trevor Smith Gosport Kayaking – Allan Davey Lyons Copse Representative – Carl Pettit, Charles Nunn and Mike Brown District Appointment Chairman – Nigel Fleetwood District Appointments Secretary – Pat Brown Fundraising Chair – Tory Smith

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AGM Reports

District Chairs Report

Ian Batchelor District Chair

Welcome to Gosport Scouts AGM!

In reflecting on the year to September 2021 it was another difficult year as Scouting was still in “hibernation” and operating with a programme based on virtual events to a great extent.

Once again the leadership & young people were outstanding in promoting Scouting & youth activity in Gosport. The programme of events that I have seen delivered by both the District team and Group continued to show how creative and innovative we are in Gosport. It’s a shame this report reflects 2021 but as an indication of how your efforts to maintain Scouting during 2021 have been rewarded its worth stating that in 2022:

Gosport saw the second largest percentage increase of YP and overall numbers in the County compared to 2021: 41.6% and 31.7% respectively.

Gosport was one of only 8 districts in Hampshire to record Squirrel Scouts and made history in doing so.

Gosport saw one of the largest percentage increases in adults compared to 2021: 15.8%

Thanks again for all your support.

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DC’s Report

Robin Peddell - District Commissioner

I feel very honoured to be Gosport Scouts DC and even after some challenges that came our way all the district responded positively and we saw some amazing resilience from our volunteer leaders and youth membership across the district, who adapted to the restrictions and continued to provide a programme over zoom to serve our community.

What we achieved in 2021

  1. Face to Face Meetings

  2. Every Group restarted Scouting

  3. Started Camping Again

  4. New Squirrel Dreys

  5. Established the Gosport Gang Show Scout Active

  6. Light Weight Hike

  7. Paultons Day Trip

  8. Monkey Business Christmas Activity

  9. Virtual St Georges Day Parade

  10. 10.Adult Training

  11. 11.Young Leaders Training Virtually

  12. 12.District AGM

13.Signed the Lease for a further 7 years

14.Risk Assessments

18.Tomahawk Throwing

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20.OSM

21.Awards

22.Chief Scouts Awards Presentations

23.Gosport Gang Show Reboot

24.Most money spent on equipment!

To name a few…

Lastly thank you to all our volunteers you are all amazing people.

I look forward to reporting our progress next year.

Keep safe

DDC’s (Sections) Report

Trevor Smith – Deputy District Commissioner (Sections)

This year the sections across the district have started to return to normal. We have run many district events, some are the ones that have traditionally been run and some have been run with a new twist to try and freshen up the way things are done.

It’s been great to see most of our groups supporting the events and the fantastic job our ADCs are doing. Big thanks to Marie, Clive, Georgie and Paul Gutman for all you have done within the Sections team this year and here’s for continued success through the next 12 months.

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DDC’s (Adventurous Activities) Report

Pete Giffin – Deputy District Commissioner (Adventurous Activities)

This last year started slowly and mostly virtual, but we have bounced back stronger than ever, after a period of massive change. Face to face scouting came back and it has been great to see so many groups running an active programme.

Our Land and Water activity teams have also been extremely busy running activities for the groups, at section evenings, events, and camps, which is great to see.

Over this year we have had 8 Leaders complete a renewal of their camping permit, as well as a further 4 Leaders complete their assessment camp to gain their first permit. This is really helping to ensure that all the groups have the necessary resources to ensure a wide and varied programme, as well as some adventurous nights away.

I would like to take this opportunity to thank everyone for keeping the adventure alive this year, with special thanks to Jodie and Allan for their incredible commitment to the activities in their areas and always upholding their Scouting Values.

Over the next year there will be a focus on expanding our activity teams, increasing available instructors for various activities and developing adventurous activities to ensure our young people can have the best experience scouting can offer to them

Youth Commissioners Report

Jess Haggard – Youth Commissioner

Since taking on the role of DYC last summer, I have enjoyed getting to grips with this exciting new challenge. To date I have introduced the YouShaped Award, which focuses on giving more choice to the young people in the area of leadership skills. This task involved me visiting all scout

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groups across the district to give them a presentation explaining the YouShaped Award.

I will be running a Youth Forum at District camp next month, which will give the youth people a chance to voice and share opinions. Going into the future I will look at running one of these forums at least once a term to ensure ideas remain relevant and fresh, so that the young people can see that their ideas and opinions are listened to and acted upon.

Scout Active Support Report

Pat Brown – SAS Manager

I took over Scout Active Support (SAS) from Clive Pittard in July 2021, so I do not have a lot to report, I did not hold a meeting with all the members until September as we were still not meeting face to face due to Covid 19

At the September meeting we had a good turn out and discussed the way we all wanted to continue with helping the District and Group activities in the future months, with the Carol Service and Christingle being the first, we also discussed how we wanted to structure our monthly meetings

Network Section Report

Chris Smith- Network Commissioners Report

Last year we reported that The Gosport Sharks had been forced into Covid-induced hibernation, keeping in touch via social media, running virtual meetings, very much awaiting to be let loose on the District again.

This year we are starting to see a bounce back to normal operation!

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As is usual with the 18-25’s many of our core members serve duel roles helping out with various other groups, and other aspects of scouting life. Over the past few months I have been proud to see many Network Members sit in front of the Appointments Committee eagerly seeking out supporting roles with many groups throughout the District.

With a lifting of Covid restrictions, we have now been able to get back to what we do best and our goal for this next year is to start to increase the amount of permit holders, so as to better provide a ‘Ready to go’ bank of qualified helpers to run activities for the other sections.

Explorers Section Report

Ryan Mcgarvey - Explorers Commissioners Report

I would first like to thank the explorer leaders and occasional helpers for their hard work and time. Over the past eight months where I have been involved, numbers have steadily risen and have now exceeded those of pre-covid numbers, with room still to grow. The permanent introduction of the Sea explorer unit now allows explorers to attend meetings even if they had commitments on one of the typical meeting days.

As of September 2021, there was a total of 45 explorers, which has increased to 62 explorers, three additional occasional helpers, and 5 Leaders. Showing numbers have increased by 27.42% and are expected to increase further as scout sections feed into the explorer age bracket.

New activity wear is being evaluated for suitability while conforming to the scout brand regulations. The suggestions of the explorers will heavily influence this, and we will put all decisions past the explorers to allow them to make the unit their own.

The young leaders' section has recently completed a full round of training, and many young leaders have earnt their awards and buckles; another complete training module will begin in due time to prevent explorers from joining part way through and missing

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out on the required training modules, it has been more effective to run with larger groups as opposed to smaller groups requiring more time and individual meetings. D of E is also well underway, with expeditions being planned, completed and passed for their awards.

As district events are advertised, explorers are asked for assistance to create opportunities for leadership qualities to present themselves.

A District explorer plan is yet to be reviewed and implemented; however, many exciting developments are in the works.

Additionally, I would like especially to thank Gary for returning to the explorer unit and providing a fantastic programme and bringing his expertise to the unit.

Scout Section Report

Clive Pittard – ADC Scouts & Gwyn Evans – ADC District Support

Another odd or disjointed/fragmented year in the world and the Gosport Scouting District too. We did what we

could, when we could, and dare I say that the Scout Leaders ran some Fantastic events in their programs throughout the 12 months. We were still having Zoom/online meetings rather than face-to-face which brought it’s own challenges, advantages & disadvantages (hic!).

Obviously some or most of our yearly events we run for the Scouts were delayed or postponed or cancelled:

October’s Scout Lightweight Hike was lost and drowned;

Robin(DC) ran a very well attended & viewed online District Carol Service which complimented his hard work;

January’s Scout Chess Competition was Check Mate;

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As was February’s Scout Leadership Training Weekend frozen out;

I starved in March not being able to taste the hard work produced at the usual Scout Cooking Competition;

April saw our regular St. George’s Day Celebrations & Promise Rededication ran online too;

May/June/July regrettably saw no District Camp/SuperScout Heats or Final/Elles Scout Camping Competition;

August is normally planning for the next calendar year but still all uncertain at the time;

And lastly September where we kick-started our planning for the re-launch of the Scout Lightweight Hike in October 2021;

So lots fell by the wayside because of Covid Restrictions, The Scout Leaders largely ran some fantastic programmes within the Government Guidelines, and a BRAVO to them for sticking at it throughout where they were allowed & felt comfortable J

Beavers and Cub Section Report

Marie Smith – ADC Cubs

BEAVER SCOUT REPORT

I’m happy to say that all the Beaver colonies are back and running

including the newly relocated 9th Beaver colony after the hiatus caused by COVID.

Some of the colonies took their Beavers to the Hampshire organised Paulton’s Park take over and as a district we arranged a coach for one of the two days (something we are looking to repeat this year). It was fantastic to see the different colonies coming together.

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Although we didn’t have enough competitions to give out the annual David Cope trophy in time for St George’s Day, we did have the first ever Gosport Beaver Scout Connect 4 Competition!

We are looking at the mixture of activities and competitions at a district level and we celebrated as a district at Monkey Bizness. Planned for the year ahead we have a district Beaver hike which will be sponsored to raise money for Beaver Scout activities in the district as well as a sports event. There are also plans for a Science activity day and a sleepover!

It is so lovely to see Beaver leaders at meeting although these are mostly on zoom as it is easier to fit it in with everyone’s busy lives (mine included).

I’d like to take this opportunity to say a massive thank you to all the Beaver leaders of Gosport for all their hard work.

CUB SCOUT REPORT

Our Cub packs in the district are thriving with many having waiting lists. They have returned to face to face meetings with gusto.

We have started our district competitions and although we had only run the Scrapheap challenge competition by St George’s day so the Doris Long Trophy couldn’t be handed out, we have plenty more planned included the much anticipated return of Super Cub (thank you to SAS and Gwyn for this).

Cub leader meetings have been taking part on zoom and as a result we are getting feedback about what activities our young people want to do and making changes to competitions run.

It has been decided that for 2022-2023 there will be 4 activities which will count towards the Doris Long trophy: Scrapheap challenge, sports day, go karts and Super Cub. These were chosen by the leaders to represent a wide range of skills and talents of our Cub Scouts.

Looking ahead we have the return of a Sports style event in the guise of a Sports activity day which will include crafts and some less competitive elements for all to

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enjoy. This will form the first of Gosport’s Cub Scout triathlon an initiative the leaders have created to encourage Cubs to 3 activities throughout the year: the Sports Activity Day, District Cub hike and an outdoor activity day. These activities all have an element of participation and experience rather than or as well as competition.

The Cub leaders of Gosport have been incredibly busy and a huge thanks goes from me to them. From weekly meetings to trips at weekends at evenings it is amazing to hear about all the opportunities you provide for our young people. Bravo.

Land Activities Report

Jodie Warner – ADC Land

Like all Scouting, Land Activities had a rough start to the year with us all still being mostly locked down with a large amount of restrictions still in place, however we were pleased when things

started relaxing in April 2021 and the taster sessions could begin to take place again. This did cause some challenges that we were able to work through, some of these being social distancing, cleaning of equipment after every use, and finding suitable locations to host the activities.

In August 2021 things started to really pick up, we were able to offer a variety of activities to group camps, we attended 12th Gosport Cub Camp and 1st Lee Beavers, Cubs and Scout Camps. Towards the end of August 12 members of the District also attended a Tomahawks training course which was incredible and we are now pleased that this can be offered as another activity within the district, many thanks to 6th Gosport for organising this.

We also managed to return the Explorer Climbing Competition in September which was a massive success, even in the pouring rain the explorers had a fantastic camp.

Unfortunately, due to the restrictions that were still in place it was agreed that District Camp would be postponed for another year when we can ensure a safer and hopefully more enjoyable camp for all, District Camp will be returning from 15th – 17th July 2022!

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For the remainder of the year we visited nearly every group in Gosport to offer at least one activity which is incredible, for next year we would love for all groups to have had the opportunity to book sessions with us. We have also been able to purchase some much needed activity equipment this year which has been a massive help in the running of things, our biggest purchase was of the new district trailer which has been a lifesaver when it comes to transporting kit it is also available to hire for your groups camps/events.

Over the next year we will be focusing on expanding our instructors for each of the activities and expanding the activity team if you are interested in any of the Land activities please get in touch as we would love to have you join the team.

We will also be focusing on continuing to expand the amount of visits we are able to offer to the groups/sections, if you would like to book a session for your section, be it your regular evening meeting or at a camp please contact me at adcland@gosportscouts.org.uk to discuss your requirements.

Overall we have had a fantastic year and I look forward to watching it grow further next year. Many Thanks to all the Instructors for your hard work this year, you are amazing!

Water Activities Report

Allan Davey – ADC Water

Due to the Covid lockdown all courses and taster sessions were cancelled for the 2021 season, but we have only just been in a position when we can consider restarting them again.

We did actively support the Gosport Marine Festival in September 2021 which saw us grow some contacts with the Sea Cadets as well as Gosport Council as we ran some water activities for the public and some demonstration water skills alongside the cadets, thanks to all the Sea Explorers who attended the training during the summer and participated at the event. Also great to have a Scout recruitment area supporting us on the day led by Robin and Gemma with a number of others supporting.

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2022 has seen us restart getting back on the water and we have so far completed 10 taster sessions with Guides, Rangers, Cubs and Scouts mainly from Gosport and held the Scout District Raft Race with a well attended Scout Water afternoon that followed. We want to extend our thanks to the Broderick Hall, Prime Paddling team and the Diocese for their support.

Following a request from Crown Estate to formalise the water access we have now completed a license with the Diocese and Crown Estate for the pontoon and slipway and whilst we will need to pay a yearly license fee we have secured access to the water for Scouting.

Expenditure over the last year has been limited, as we have not used the Broderick Hall during 2021 other than for storage of our kayaks but we have bookings for this year with the support of Prime Paddling which is the process of being paid and we are also aiming to arrange some dates for September.

Planning ahead we need to attract some water helpers / coaches to support our team and start to get plans in place to get courses back on for 2023

Gang Show Report

Trevor Smith

Due to the COVID-19 pandemic no creative activity has been able to take place. This doesn’t mean that the team haven’t been busy during that time.

The Costume team have been sorting out the wardrobe and dealing with running repairs of the building and Paul Gutman has been in discussions with regards to setting up an Active support group for Gang Show which we hope to launch.

We are hopeful that we can run the creative activity in 2022, especially as this marks the 90th anniversary of Gang Show.

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Thanks to everyone for their hard work, continued support and patience during these times.

Media and Communications

Report

Lisa Young – ADC Media and Communications

It is great to see so many groups in Gosport embracing the use of social media and reaping the rewards from the benefit it brings.

The 1st, 5th, 6th and 1st Lee all have fantastic Facebook pages which are well worth a follow for ideas, inspiration and to see what our amazing Scouts are up to. Other groups are making good use of facebook groups and twitter.

The Gosport Scouts Facebook page is going from strength to strength, being used for both recruitment and to share what our Groups are doing.

In the 28 days to the 17 June, Gosport District Facebook page was seen by 6800 people. This is helped by people sharing and liking posts.

As a district we have also had groups represented in both the printed press, with some fantastic articles from the 2nd Gosport and also on the radio.

It’s also great to see shiny, on brand signage popping up across the Borough.

Gosport Gang Show and Gosport Scout Kayaking are both making use of social media to promote their activities and it’s great to be able to ‘tag’ them and share their work further.

The priority moving forward is the District Website, we are keen to get a volunteer to take this on and help spread news of Gosport Scout further.

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As always, if you need a hand getting set up on social media, want some support with branding, or advice as to what is and isn’t acceptable on social media, please do get in touch

Inclusion and Diversity Report

Georgina Scanlon – ADC Inclusion and Diversity

I am and will continue to work towards a more diverse and inclusive Gosport scouting district for all, also hope to work closely with the 27th link.

Growth and Development Report

Gemma Shaw – ADC Growth and Development

Growth and Development has been busy over the last year. We had recruitment stands at the Gosport Waterfront Festival and the Victory Day in Lee Highstreet where 2 groups also joined the Victory Day

Parade. Both events had large numbers of children signing up and a handful of volunteers. County have been supporting the 2nd in setting up their Squirrels and getting the group back up and running after COVID. we have already attended events this summer at the Makers Market at Fort Brockhurst and the Explorers "Meet the leaders" BBQ where we received more interest from both children and occasional help from adult volunteers. Leesland Parkfest has been booked for September the 17th and we have the possibility of attending the Car Rally at Stokes Bay on Monday 29th August.

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From the Makers Market, we now have contacts with National Heritage who are keen to get more use from the Fort so please contact me for more information regarding groups meeting there. We are hoping to plan a District event there later this year. They have invited us to attend another event however this clashes with Parkfest.

Adult Support Report

Rick Dickinson – ADC Adult Support

It has been another busy and difficult year. Many more of the leaders in the District have completed both online and face to face

training to become compliant. This has put the District in a very good place as we

continue to recover from lock down and fully integrate back to full facing scouting. The Groups and District Staff have again done very well. I would like to thank everyone who has worked so hard this year.

Appointments Advisory Committee

Nigel Fleetwood – Appointments Advisory Committee Chairman

Gosport District Scouts has had an amazing year recovering from the events of the last couple of years. It is inspirational to see the effort and commitment that adult volunteers across Gosport have shown to get us to this point.

This is heavy reflected in the vast increase in potential adult leaders coming through the panels in recent months.

With panels meeting every month, where possible, the number of adult volunteers still waiting for panel Is currently sitting at around 14 adults. Some of these are booked on

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the next panel and others are being held up slightly due to the administrative process that we are required to follow.

Upon taking over as AAC chair my goal was to overhaul the AAC process into a more modern and friendlier environment providing a better opportunity for us to meet potential volunteers but just as importantly allowing the potential volunteers to get to meet representatives from the District team, and to give them the opportunity to ask questions from us. This we have achieved with great success allowing a more open and frank discussion to take place between all involved.

Part of my modernisation process was to look at the administrative process and see what areas could be streamlined and updated from the old system that remains in place currently. Unfortunately, this project is currently on hold until such a time as the future of the AAC is determined by headquarters.

I’m sure I speak on behalf of all the AAC when I say we are privileged to have the opportunity to meet so many new adults joining Gosport and look forward to what the next year holds, whether remaining as the AAC or in a more supportive role for the GSL under the new structure to be released later this year.

DHQ Report

Pat Brown – Bookings Secretary

Once again many changes this year.

Some of the permanent Bookings are starting up again after Covid Lockdown, and one off bookings are picking up slowly, our overheads are still having to be met by the District, looking forward to getting back to normal

The grounds and inside the building continue to be kept in good order, but there is still plenty of work to be done

Many thanks to all who help to keep the hall in tip top condition

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Lyons Copse Report

Mike Brown, Carl Pettit, Charles Nunn Gosport Lyons Copse Representatives

Site Overall:

The site has taken off in two ways since our last meeting.

Firstly, we have seen a big increase in the number of site users, both weekend and evenings. As a site we need to sort a better process to unlock evenings, rather than keep sending people to the site. Whole site bookings are at a high level from the end of April to the end of June. Please can I ask we make sure that Districts ensure they keep their duties covered. If you cannot cover your booking then please follow the process and keep Amanda in the loop. If you cannot find any cover then you will need to swap with another District, again via Amanda.

Our second take off is the trees being blown down in the recent storms. Over 30 trees have been lost with some big damage in North field to the Fir trees. Along with a good tree surgeon team and our Monday crew we are getting on top of it but is has been real hard work.

Our grass cutting is back under way and also some of the stie repair work. A few plans have been changed to accommodate the cost of the tree work etc and keep our funds in place.

Buildings /site work

The lodge Showers now has new showers floors, thanks to Colin for the solo effort in getting the tiling back in place – I did not plan this job well.

Our office is next to be lifted and repaired with a new walk way at the front.

Lawrence paddock entrance has now been changed to accommodate the cave bus and allow for better access to the field when the car park is full.

Our new toilet blocks have been vandalised and the paint work damaged. We aim to resolve this over the coming weeks hoping the weather will be kind.

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Thanks to the Denewolf activity team we now have a shelter and store by the climbing tower. This allows for kit to be stored at the weekend end and also a cover to set up the harnesses etc.

Site Cleaning plan .

Normally we would have had a working weekend at the start of the season to clean all the buildings and carry out other work. This year we had to cancel it as no one was able to cover the weekend to coordinate the work. Hence this proposed plan. We are now asking each owner District to plan and evening where they can come to site and carry out the work they would have done on the working weekend. So can I asked each district to give me the date of a Mon – Thursday they can volunteer to do this work. I will then co-ordinate the plan. We are looking for one evening per District - mainly cleaning and painting.

Monday night is maintenance night and volunteers are most welcome. Gosport is represented on a Monday by Carl Pettit. As he is often away Gosport it is not always represented. If anyone would like to attend on a Monday, just turn up at Lyons Lodge by 19:00 and introduce yourself. It is not compulsory nor does it need to be regular. Any help is appreciated.

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Last Years AGM Minutes

Held online on 3rd July 2021 @ 2.30pm.

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Present: Robin Peddell (DC) Ian Batchelor, (Chairman) Jane Warner, (Treasurer) Gwyn Evans (Secretary) Martin Mackey (County Commissioner) Mark Hook (Mayor) and 29+ Members of Gosport District Scouts.

Before the AGM commenced a short prelude to those Scouters who have 'Gone Home' in the Past year were shown.

  1. The meeting continued with Ian welcoming everyone and was sad that it had to happen again virtually. Felt it was very odd year with some amazing activities undertaken by all the sections. Well done to all.

  2. Apologies: Sandra Pettit. Ellen Hicks Matt Hicks, Sandra Hicks, Carl Pettit, Charles Nunn, Tory Smith, Gemma Shaw, Clive Pittard.

  3. Approval of the previous year’s minutes – Approval of 96%

  4. Approval of Financial Report: Jane explained that within all sections there was little movement, balance was lower due to Covid 19, also fundraising non-existent although did receive to grants totaling £20,000. There were no new assets, and Camp site deposits were being carried over. A van for a camp had been refunded. District Surplus around £22.000. Jane thanked Tory and Mandy for their help. Ian asked for any questions regarding the accounts, non-forthcoming, Ian ask for the accounts to be approved – 92%

  5. Annual Section Reports: There followed a video of the District activities during the period, there was no questions, so the reports were approved.

  6. District Commissioner’s Report: He thank all the district for their support, commentating on doing a Virtual Camp Fire very strange singing by himself.

  7. Approval of DC’s Nomination of District Chair: Ian was proposed and accepted. District 92%

  8. Election of Officers to Gosport District Scout Executive Committee

  9. Election of District Secretary – Gwyn Evans was proposed and accepted 96%

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10. Election of District Treasurer – Jane Warner was proposed and accepted 96%

11. Election of Deputy Treasurer – Mandy Batchelor was proposed and accepted 92%

12. Ex – Officio Members:

DC Robin Peddell DYC Joseph Dawson DDC Trevor Smith DDC Pete Giffin DNSC Chris Smith DESC Vacant

13. Election and/or co-opt members to the Executive:

GSL- Lee Pounds

BeaversCubs – Lisa Young Scouts- Clive Pittard 18-25 Network – Sean Werren SAS- Pat Brown Gang Show – Trevor Smith Gosport Kayaking- Allan Davey Lyons Copse Representatives – Carl Pettit, Charles Nunn and Mike Brown District Appointments Chair-(Non-Trustee) Nigel Fleetwood District Appointment Secretary- Pat Brown Fundraising Chair- Tory Smith District Scout Shop Managers – Sandra Hicks District Badge Secretary- Pete Phillips. Property Services Chair- Hannah Batchelor Property Services Committee – Pete Phillips.

14. A.O.B. There were no questions at this point.

  1. The Mayor Councillor Mark Hook said it was good to see so many there and as it was “Thank You” day he wished to say thank you to the scouts for delivering an imaginative programme in such different times. There is always great energy especially in Gosport where the Executive Committee and Leaders were awesome. He was

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amazed at what has been achieved via zoom. Praised the 6th Gosport due to the fact his grandson is a member and saw all the activities they were doing. He mentioned the start hopefully of the Squirrels where their age will be 4 to 6 years. Scouts have been on a great journey and congratulated all the leaders and said how proud he was of Gosport Scouts, mentioning Robin’s baptism of fire taking over 2 weeks after lockdown was announced. WELL DONE ALL.

  1. Gosport’s Scout Ambassador. Caroline said how sorry that she was not able to attend as promised and was happy to have been asked, she expressed how fantastic the district was and with the number of children involved. Caroline praised all the leaders and volunteers and was hoping she would be able to see us soon.

  2. County Commissioner Martin Mackey. Martin said it was a great pleasure to be able to join us for our AGM, sorry it was not as we would have liked. Martin could see how the groups and District were working after having read the reports. Could see the leaders were keeping the groups going and although showed number loss in March a quick census counts earlier showed are figures had already gone up by 23% in 3 months. Congratulations to Lisa and Maggie for the Solent Radio slot to promote scouting. Martin went to promote the World Scout Jamboree in South Korea and said that scouts should be eligible to attend the selection weekend. We need to encourage even those who are disadvantaged. He said that there were many General Service awards and some from Gosport in the St George’s Day list. Thank you all for the year gone by which was difficult. Thank you for Invitation and well done to all.

  3. District Commissioners closing remarks: Robin wished to say thank you to all the Executive committee, all the groups and volunteers. The virtual events were a great success with 3000+ watching Remembrance Parade and 1500 watching St George’s Day Parade. The DC then closed with the poem which was read at the parade.

Meeting closed at 15.15

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Scouts Gosport 28

GOSPORT DISTRICT SCOUT COUNCIL FINANCIAL ACCOUNTS 30 Sept•Trber 2021 Charity r•gistration numb•r: 1023671 Seout Association: 12014

GOSPORT DISTRICT SCOUT COTJNCIL CONTENTS 30 S$ptemb4r 2021 Pa Trugt••s' annual r•port Financial a¢¢ount8.' Independent exatAiner' s report Balance sheet statement of f inanclal act Ivi ties l incorporat ing an Income and expenditure account I Notes to the flnanclal accounts

GOSPORf DISTRICI SCOUT COUNCIL TRUSTEESI ANNUAL REPORT Y•ar 8nd•d 30 Septemb•r 2021 Saction A Rè£ergnc• and administration details Go8port Di$ttict Scout Council- The Scout Association District R•gistration number 18 12014. Th• Gosport Dxstrict Scout Council IB a ragL8t•r•d Charity and its Charity r•gi8tration Numb•r IB 1023671 The Address of t.he DisLLiLL .)ecretary is: 27, Hill Park Road G08port, Hampshire P012 3EB List of Tru•t••8:_ Narke Ian Batc.helor Robln PeddeLI AP￿intment DisrrieL (.'1 Lil rrnan DistrLct con￿ls￿L0ner District Treasurer uty Treasurer DlstrLct Secretary Sub cowmitta• Cx '.)[. ii'o tx OfficLo NomLnated Nominated Jane Warner Mand Batchelor Gwyn Rvans inance Finance Financè ointrnents OfflcLo Elected KlÈctÈd Electecl JessLca Haggard Dlstrlct Youth Coll￿133￿0ner Deputy DL$trict ConThlss Loner Deputy DLstrlct Commitss Loner Appointments Secreta ry Nominated Trevor Smith Ex OfflcLo Nominated Peter GlffLn Ex OfflcLo NomlrLated PatrLtla Brown Finance Appointrnents Xlected CL&ve PLttard Scout Act Ive Support Nanager DISC DNSC GSL reD. Beaver ADC Cuc 4ep Scout Leader NomLnated an McGa rve ChrL5 Smith Lee Founds Vacant Lisa Ytrung Nlgel Fleetwood Sean Werren Trevor Smi th AILan Davey Carl Pettitt. CharLe5 Nunn, Mike Brown Tory Smith ointrnent olntment ELected ELected ELected E, ected Co opted Co-opted Co-opted Co opced Appointments 18-25 Gang Show Ka akin Re Solent Training Centre Appolntrnents Fundralsirkg Chair ProfeB8xonal advisers Bankers '. HSBC Bank, 26 High Street, Gosport, Hampshire P012 IDG Ind&pendent examiner: P J SonuNerville ACA, Wood, Hick5 & Co Chartered Accountants, Units L-2, Warrior Court, 9-11 Murnby Ro-d, Gosport, P.arnp5hire P012 IBS

GOSPORT DISTRICT SCOUT COUNCIL USTEES ANNUAL FEPORT ICONTINUEDI Yèar and•d 30 S•pteinber 2021 Section B structure, gov•rnan¢• and managèment The District's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn give5 authority to the bye-laws of the Association and the Policyi Organ: sation and Rules of the Scout Association. The District is a Trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance wlth the Policyi Organisation and RuLes of the Scout Association. The District Is managed by the District Executive Cornmittee the rNe]Thbers of which are Charity Trustees of the Gosport District Scouts, whlch Is an Educational charity. As charity trustees they are responsible for complylng with legislation applicable to charities. This includes the registration, keeping of proper accounts and making returns to thé Charity Comtrlission as appropriate. The CoTtunittee meets every two months and consists of three independent representatlves, thé Chairrnan,, the Treasurer and the Secretary togather with the District Commissioner and section representatives. The District Executive CoTrThlttÈe exists to Support the Di8trLct Commissloner in rneeting the responsibility of the appointrnent and is responsible for: the rnaintenance of District propertyi the raising of funds and the adminlstration of District finance,. the insurance of persons and property and equipment,. District PublLc occasion5,' as3LSting in the recruitment of leader8 and other adult support.. ppointing any sub-committees that may be required,. and, appolntlng District administrators other than those elected. Risk Mana ernent The Trustees have assessed and wlll continue to rnonltor the major risks to which they belleve the Scout Council is exposed, in particular those related to the operations and finances and arei at present, satisfied that $y$tèms are in place to mitigate the exposure to Thajor risks. The main areas of concern are: damage to buildings and propertyj injury to leaders, helpers, supporters and rnernber5i and, loss of income from Scout Shopi District Headquarters and Gang Show. The District, through the capitation fees, contributes Association, s national accident insurance policy. Risk carried out before all activities are undertaken. the assessments Scout are DBS checks are cairied out for all adult rnetnber8 of the Scout Association and for parent helpers. Reduced incoTne The Distiiet primarily reliant upon incorne from subscriptions. The District does hold reserve to ensure Continuity of activities should there be a Thajor reduction in incorne. The District Constitution was approved at the last Annual General Meeting. It is held by the District Secretary and is reviewed annually.

GOSPORT DISTRICT SCOUT COUNCIL TRUSTEKS ANNUAL REPORT ICONTINUED} Year endod 30 S•pt•ty￿r 2021 S•¢tion B Structure, gov•rnanc? and manag•m•nt l eontinuedl Reserves Polic Gosport District Scout Counc-l's policy is to hold sufficient unrestricted reserves to enable it to: lal meet the financlal uncertainty over the lease of the DHQ. Ibl withstand any other unforeseen financial setback,. Icl take advantage of any opportunlty which the Distrlct Executlve Comrnittee considers will benefit the Council and the community it serves. Idl provide temporary financial assLstance to Scout groups in the expectation of receipt of funding from other organisations. The Trustees have determined that tha appropriate level of general reserves shouLd be, at least, equal to 6 months èxpenditure of general funds. $•ction C Obj•ctiv•8 and activiti•• Policy Orqani8ation and Rul•• Chaptor I I'he Pui ose ol the Scout Ass0¢iaLiun Scouting exisLs Lo actively engdge and support young people in their personal developmen- empowering them to make a posltlva ctsntribution to Society. The Values Intégrity,. Respect,. Cate,. Belief,. Co-operation. The Metlod Scouting takes place when young people in partnership with adults, work together based on thé Values of Scoutlng and In thé attainment of the objectives and activitLes the Trustees have had regard to the Charlty con￿13310￿. s guidance on Publ ic Bèné Eit. Section D Achiav@m•nt• and p•rforman¢• Membershi Robin and Lhe worked tirelessly to Increasè the youth and adult mernbers in Gosport since the pandemic and under his leadership within the 23 di*trict8 in Hafflpshire the 2022 census has shown some ¢utStanding rèsult s. Gosport saw the second largest percentage increase of young people and overall numbers the County compared to 2021.. 4L.6k and 3L.7£ resp&ctively Gosport was one of only 8 districts in Hampshire to record Squirrel Scouts and made history in doing so. Gosport saw one of the Largest percentage Increases adults compared to 2021: L5.8F A fantastic achievernent and one the whole District Should be extrernely proud Asset5- the Buildings and equipment owned by Gosport District Scout Council have been assessed and procedures are being put in place to monitor usage and value.

GOSPORT DZSTRICT sco￿ C¢)IJNCIL TRUSTEES ANNUAL REPORT {coifiINUEDI Year ended 30 S•pt&er 2021 Saetxort E Financial tevigw Tho District made an overall surplus of £3, 688. The UnrestriLLed lunds at the yedr-end total £157,589, whic.ry £97,315 has de¥ignated for the Scout shopi Gang show and cther acliviLies. Thus f.60,76?. remains as an unrpstricted goneral fund which tho trustees believe is Sufficient to cover short-term fluctuations In income and expendltu-e. Saction F PlaAB £or th• eutuE• pariod al To continue to provide the govcrnance and management tn enAblp ynijng people to have access Lo the Qbjprt.ives and Act£vltles wlthin the Policy Orqanisatlon of the Scout Association. l ()ur plan to Support, Dèvelop and 4Srow contlnuès and wlll form the basls for our atrategy In Gogpoit mcvlng fozwatd. cl I'he leadership team, now In place. havo wlth Roblns loadorshlp undertak¥n the £ollowing: Ensure that t.he Distri¢t thrives and has the beyt systems .In plac& t.o buppart the groups, to support all adult voluntoers In the District and develop Scouting in the Dlstrict. Frovidc l..tne managemont and support to the adults in the DI8Lrict. Producv a vision f.or tD.e Di￿triCt and i.￿pIerne￿tr a devplopmpnt. plan tn mpet t.hat vi.8ion. Eii¥u£e LhciL ScouLing in the District Is attractive to young people and idulta fr¢m all background. in the Dlstrlcr.. Ensure that thè Dlstiict ha¥ an adequate team supportd and appropriate adults working effectlvely together and with tsther¥ tts mpet the Scouting needs of tho arca. ork with tho County Commi¥sionèr to support the delivery of Scoutlng across tb¥ CuuiiLy. S•¢t*¢n G Dealaration hL' Trust.LJes de Dlstri dle ,hat Lhe have d roved the tyustoes re Treasurer5 Signature ort above. svn Full Name: lan Batchelor Date.- 16 iJune 2022 F'ULI n&Tne: Jane Warner Ole: L6 June 20?2

The Board of Trustees Gosport Dist rict Scout Council 5 South Close G05port Hampshi re P012 2PS INDEPENDENT EXAMINER I S SSPORT I report on the financial accounts of Gosport District Scout Council for the year ended 30 Septernber 2021 which are set out an pages 7 to 18. R•spèetive ra8ponsibiliti•s of the •xacutiv¥ eommittea and •xamin•r Ch<ir-ty's trii%tee5 are resp?nsiole Lor the preparation 0£ the financial account s. The Charity's trustees consider that an audit is not required for thls year under section 144 121 of the Charities Act 2011 (the Charltles Act) and that an Independent Exarnination is needed, It is, therefore, rny responsibility: to exarnine the accounts under section 145 of the Charities Act,. to follow the procedures In the General Dlrectlons given by the Charity Cornmission under section 145151 Ibl of the Charities Act,. and, to state whether particular matters have come to my attention. BJ8i• of ind•p•ndqnt •xamin•t' • raport My examination was carried out in accordance with the General Dlrections given by the Charity Commi8slon. An examlnatitsn includes a review of the accounting records kept by the Charity and a comparlson Qf the financial accounts presented wlth those records. It also includes consideratlon of any unusual items or di$closure3 the financial accounts, and see king explanations frotrl the trustees concerning any such natter3. The procedures undertaken do not provide all the evidence that would be rèquired in an audit and, consequently no opinion is given a8 to whether the accounts present a 'true and fair view. and the report Is limited to those matters set out in the staietnent below. Indspond•nt •xamin•r' 8 Stat•ill•n¢ In tyonneLi ion w. Lh ￿,Y exa171￿ri￿LLv[l no rnatter has coms to my attention: 111 which gives rne reasonable cause to believe that In any material respect the requirement s: to keep accounting records Charities Act,. and, to prepare financial accounts which accord with the accounting records and cornply with the accounting requlrements of the Charities Act have not been rne- or in accordance with section 130 of the 121 to which, In my oplnion, attention should be drawn in older to enable a proper understanding 0£ the financial accounts to be reached. Wood, Hicks & Co. Chartered Accountant s Units 1-2 Warrior Court 9-11 Mumby Road Gosport Hampshire P J SoNunervi L le 16 June 2022 P012 IBS

GOSPQRT DISTRICT SCOiPI COTJNCIL 30 S•ptamb8r 2021 Note 2021 2020 FI￿D ASSETS I'iin9LblL' iaoSQts 53,774 52,.389 CiIPBENT ASSE￿9 stncks Debtors Cash dt bank cind h(Ind 16,261 3,500 86,430 16.989 -3.775 82,703 Tot41 current dssets 106,191 103.467 LIABILITIES Cre¢ltots: Amounts faL- Ing due within one year 2,376) IL, 9551 NET CIJIIPENT ASSETS 103,915 Ioli J12 TOTAL NKT ASSETS £157, 589 £15.j, 901 rn8 OF THE CHARITY: Unrestrieted futtds ￿￿(￿n•. ra_ f ijnd 60,274 97,315 50,734 103, L17 rjes ignated f und3 14 TOTAL CHARITY FUNDS AT 30 sEvfF14BER, £157,589 £153. 901 Approved by tho membor$ of tho GosporL Distrlct Scouts Ccuncil JunL 022 aiid 8iqnad on its behal£ by Dlstrlct Cfr.airpcrso L Batchelor (Mr I District Treasurer J Warner (Mrsl

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GOSPORI DISTRICT SCOUT ¢OtJNCIL NOTES TO FINANCIAL ACCOUNTS 30 Sopt￿r 2021 NOTE I ACCOUNTING POLICIES {al Aeeounting fram•wotk The tinanciaL accoiints have been set out in accordance with the accountin9 f rarn&work required under the Statement of Recorronended Practice applicable to charities preparing accounts in accordance with FRS 102 ISORP FRS 102 updated October 20L91 There were no material departure$ from these standards. Ib) Ba81• •nd content 0£ th• financial ac¢ount8 I'he aLLounts have been prepared on the basis OE historical cost and the accrua18 concept to show a true and fair view of the Charity's financial position and activities. The accounts are expressed In pounds Sterlingi rounded to the nearest pound and include all the assets and liabilities under the control of the Trustèes of the Charity. Icl Tangibl• £ix•d aB817t• and d•procia¢ion Land and buildin Acqulsition informatitsn relating to the Council, s freehold land and buildings Is not readily available and these premises are Included in the accounts at a hlstorical valuatlon and ara not depreciated. These costs are depreciated ovet thé shorter of thè èstimated useful economic life of the assets and the lease term. othèr tan ible fixed assets other tanglble assets are capltallsed at cost and deprecLation provided at rates calculated to write off the cost less estimated resldual valua of each asset over its expected useful life a8 follows: lectrical equipment 4 Years straight Ilne Other equipment 10 Years straight line Fixtures and fittings 20 Years straight line Acquisitlon information relatin(J to the Councll, s freehold land and buildings not readily avallable and these premises are included in the accounts at a historical vaLuation and are not depreciated. {dl Dabtora Debtors are stated at the amount3 due to thé Charity at the balance sheet date. Prepayments are recorded Cor the proportlon of time-based expenditures attributable to the ensuing year. (•) Cash •nd eaBh oquivalents This caption represent5 the arnounts held in bank current accounts and cash at the balance sheet date toqether with bank deposits on less than 90 days, notice at the balance sheet date. {£> Liabilitias Liabilitie$ are recognised as soon as an outflow of econornic benefit 15 considered more likely than not to occur under a legal or constructive obligation Con￿ltting the Charity to pay out resources. Creditors that ar& current liabilities are recognised at the settlernent amount expected to be paid at the balance sheet date.

GOSPORT DISTRICT SCOUT COUNCIL NOTES TO THE FINANCIAL ACCOUNTS 30 September 2021 NOTE I ACCOUNTING POLICIES Icontinuedl Igl Funds Grant s and donations received f or non-speci f ic purposes or general funding are available for utilisation at the discretion of the Trustees and are dealt with through the General Fund. Certain designated funds have been created by the Trustees to ring-fence resources that are not considered to be readily expendable. See Note 14, Grant5, donations and legacies received for specific projects are treated as restricted funds for use only connection with the specified purposes as irnposed by the donor or trust deed. Deficits on restricted funds are carrieol forward to the extent that the Trustees are satisfied that future funding will cover such deficits on a last-in-first-out basis. Ihl Inc¢m• recognition Ir)come is Droijght into account when It Is more likély than not that the eeonornic benefit will accrue to the Chariry. Gran ts and dona tAons Grants and donatLons (including government grants) received without pre- condit ions attached are recognised receipt. Gifts subject to perf orrnance-related other conditions are recognised when such conditions are fulfilled and all the donors a$$¢)¢iatÈd requlrament$ concerning thern have been cornplied with, Glft Ald Tax refunds receivable under gift aid arrangements ate rècognlsed by reference to the date of the related gift. Gift aid recoverable on donation$ to tru$t and special £und5 is Included in the fund to which the gifts relate. Legaeies Incoming resources from legacies are recogni5ed when there is reasonable certalnty that the legacy will be received and the value can be reliably rneasured. Inves tineii t incorne Interest receivable is recognised in the year in which it Is earned. Other income Individual amounts classified as other incotNe are disclosed separately if they are considered to be rnateriaL. io

GOSFORT DISTRICT SCOUT COUNCIL NOTES TO THE FINANCIAL ACCOUNTS 30 September 2021 NOTK I ACCOUNTING FOLICIE8 Icontinuedl Ihl Incom• zecognition I continued) Gifts in kind and in¢angible Incorne Gifts of tangible fixed assets for the Charity's use are recognised as incoming resources on the basis of their actuaL or estimated value, including VAT where appropriate, at the time the gift is nade. The value of volunteer time is not recognised in the financial statements slnce there is no measurable cost for their services. Donated services are recognised as incorning resources insofar as another party is bearing the flnancial cost of the resources Supplied and the benefit is quantifiable and rneasurable. An equivalent cost is recorded under the appropriate expendlture caption in the Statement of Financial AetivLtiÈs. {il Exp•nditur• F.xppnditu.-e 1$ recognised when a liability 1$ Incurred tsr a constructive obligation arises resulting in payment being unavoidable or a commltment to pay that is Intended to be acted upon. {jl stock 4)t.ock is valued at the lower of cost and net realisable value. Ikl ALlocation and analy81• 0£ oharit•))1• 8upport and admxni•tratlv• ¢h•rg•• lid ddNiiri_bL:dLivri iiii'l from general f unds. 111 Tax The Charity is exernpted by HM Revenue & Customs frotn liability to tax on its operating surpluses and InvesttAent incorne wh&lst it pursues its charitable objectives.

GOSPORT DISTRICT SCOUT COUNCIL NOTES TO THE FINANCIAL ACCOUNTS 30 Sept•tyb•t 2021 NOTE 2 TANGIBLE FIXED ASSETS Fixtur•s and fittin Land and buildin Equip- ent s Total Cost or valuation At l OctODer 2020 Addition5 during year 45.000 17,493 4,542 4,571 67,064 4.542 At 30 September 2021 45,000 22,035 4,571 71,606 D•pr•ciation/amort18atiC*n At l October 2020 ChArgé f or year 10,358 2,928 4,317 229 14,675 3,157 At 30 Septernber 2021 13,286 4,546 17,832 N•t book valu• AL 30 SepLernber 2021 £45,000 £ 8,749 25 £53,774 At 30 Septernber 2020 f.4J, 000 £ 254 £fj2, 389 NOTE 3 DEBTOR8 2021 2020 Debtors Prepayments Accrued income 408 3,085 400 3, 336 39 £3,500 £3,775 NOTE 4 - CREDITOR8: Amounts falling due within one yeat 2021 2020 Creditots Accrued charges Def erred incorne 390 1.606 380 90 L, 865 £2,376 £1, 955 12

GOSPORT DISTRICT SCOUT COUNCIL NOTES TO THE FINANCIAL ACCOtTNTS 30 S•pt•mb8r 2021 NOTK S INCO￿ FROM DONATIONS AND LEGACIES 2021 Rest- rictod 2020 Unr&8t- ricted Total Total Voluntary xneoma Donation5 Patrons 1,129 823 1,129 823 2.694 751 1,952 1,952 3,445 Incom• fr¢m fundraiaing •v•nto Hall hire RafEles/Lottery Scout shop sales Tlcket $ales 955 988 4,892 15 955 988 4,892 15 1,470 901 5,793 2,779 6,850 6,850 10.943 Ina¢m• £rom GEant• Government giants 17,103 17,103 20,000 £25, 905 £25,905 £34,473 NOTE 6 INCOMK FROM CHARITABLK ACTIVITIES 2021 R88t- zxet•d 2020 Unre8t- ricted Total rotal M•mb•r$hip $ub$cription• Capitation Eees Mernbership f èè¥ 17,887 4,374 17,887 4,374 26, L08 7,154 22,261 22,261 33,262 Income from aotivitl•8 Camp f ee8 Activities Collections Miscellaneous Income Clothing reimbursement 19901 19901 2,017 2,B9L 391 570 378 li li 19791 19791 6,247 £21,282 £21,282 £39, 309 13

GOSPORT DISTRICT SCOUT COUNCIL NOTES TO THE FINANCIAL A¢COiTNTS 30 Sept•tyber 2021 NOTE 7 - K4ISING EVNDS 2021 Rest- rictod 2020 UnTe8t- ricted Total Total Stock purchase$ Advert Is inq Prizes 5,270 220 5,270 220 4,604 £5,490 £5,490 £4,6LO NOTE 8 CFLARITABLE ACTIVITIES 2021 R•st- ri¢t•d 2020 Unr08t- rxetod Total Total M•mbar8hip gubaetiptions paid Capitation tees 16,7SO 16,750 22,485 DonationB Paid Sundry donatr.ions 950 950 93 Aetivitl•8 Exp•n••d Camp bile fvp. Camp actLVlties Materials purchased Catéring AcLivlties Hall hire Trainlng Trophies and engraving Clothing costs Service5 purchased Collections redistributed L97 610 610 I,L78 1,091 1,014 284 L24 63 1,027 212 391 336 21 83 336 21 83 68 1,872 1253) 68 1,872 12531 2,737 2,737 5, 591 Pr•mi808 Exp•n••g Rent and ra Les Utilities Repai rs and malntenance rnsurance Cleaning 6,148 3,346 279 2,254 208 6,148 3,346 279 2,254 208 6,949 2, 829 826 2.662 260 12,235 12,235 13, 526 Management and Administration PELnting1 Postage and 5t ionery Conputer Depreciation Bank charg&s Misc Independent examiner, 5 f ees 141 141 524 174 2,396 402 3,157 143 358 1,560 3,157 143 358 1,560 1,200 5,359 5,359 4,696 £38,031 £38,031 £46,391 14

GOSPORT DISTRICT SCOUT COLTNCIL NOTLS TO THE FINANCIAL ACCOUNTS 30 September 2021 NOTE 9 TRUSTEES FE14LfNERATION AND EXPENSES No trustees, nor anyone connected with thern, received any rernuneration in connection with their services as trustees of the Charity during the year. No trustee expenses were incurred. The Trustees control and mana¥e the Charity and make all strategic decisions in relation to its activities. NOTE 10 STAFF COST8 Number 0£ employee8 Avc.Irage r.umbisr of persons empLoyed under contracts of servlce durlng the year was: nil 12020,. nil) NOTE 11 BIIATED PARTY TrANSACTIONS The Charity did not engago In any transactions wlth ralatèd partles durlng the year. NOTE 12 FLfNDS HELD AS CUSTODIAN TRUSTEE Gosport District Scout Council holds fund8 on bahalf of 9-.h Scout Group as agent. These amounts are not Included in the assets, income or expenditure of Gosport District Scout Council In the reporting period. All monies ara separated to thelr own funds on the Charity's aLcounting software to ensure sagregatlon and safe custody £rom the Charity's own asset rhe amtsunts received and paid as agent were as follows: 2021 Membership f ee Income Tncome frorn activities xpenditure on activities 226 718 19771 £ {331 The balance owed frorn the 9th Scout Group at the end of the yèar was £33. The 9fh Scout Group is voluntary organisation wlth objectives that the trustees consider to align with Gosport District Scout's objectiv&s, as such the general fund of the Council wa5 used to cover the shortfall in the current period and was recovered in the subsequent accounting year. No fees were charged to the 9tn Scout Group for the adtnlnistration of the agency arrangetAent . 15

GOSPORT DISTRICT SCOUT COUNCIL NOTES TO FINANCIAL ACCOLfNT8 30 S•pt•mb•r 2021 NOTE 13 ANALYSIS OF NET ASSETS BETWEEN FUNDS Fix•d a88•t8 N•t eurrent a58ets Net a88•t$ Unrestrictgd: Genera. fund 3,409 56,865 60,274 Designated f unds: Active Support Group Youth sections '. Beavers Cubs Scouts Explorers Gang Show Kayak Network Unit ActLVlties Scout Shop 3,520 3,520 210 12,547 1,290 396 640 (1,2531 29,600 210 12,614 2,090 3,635 640 67 800 3,239 1,253 45,006 74,606 50,365 46,950 97,315 ACCLIMUIATED FUND8 AT 30 SEPTEbJBKR 2021 £53,774 £103,815 £157,589 NOTB 14 - MOVEM8NT$ ON FUNDS Fund balanceB brought forward Fund balanes• oarri•d forward Tran8- f•r8 Incom• Kx •nditur• Unr••trictad General f und 50,784 37,370 127,6281 (2521 60,274 Designated f unds: Actlve Support Group Youth sectlOl5: Beavers Cub5 Scouts Explorers Gang Show Kayak Network Unit Activities Scout Shop 3,569 io 591 3,520 210 12,704 4,643 5,392 640 210 12,614 2,090 3,635 640 4,085 852 11,3831 15, 6551 11,7571 12,792} 2,250 17941 16,2451 794 75,959 4,892 74,606 103,117 9,839 115,893} 2521 97,315 Total £und$ £153,901 £47,209 £{43,5211 £157,589

The Board of Trustees Gosport District Scout Council S South Close Gosport Hampshlre P012 2PS I report on the financial accounts of Gosport District Scout Council for the year Ènded 30 September 2021 which are set out on pages 7 to 18. 3•BP•Ctlv• r••pozLB&bllltl•# of th• ex•cue*v• eL¥llmltt•• and •x•mla•r The Charity's trustees are reBpon¥ible for the preparation of the financial account¥. The Charity's trustees consider that an audit is not required for thi9 year under sectlon 144121 of the Charitie8 Act 2011 (the Charities Act), and that an Independent Examlnation 18 needed. It 18, therefore, ry re8pon8ibility: to examlne the accounts under aection 145 of the Charitie8 Act,. to follow the procedureB in the General Dlreetion¥ given by the Charity Comisslon under ¥ection 145 151 Ibl of the Charltles Act,. and, to state whether partlcular matter$ have come to ffly attention. 3a•l• 0£ Ind•p•nd•At •xknin•r'• r•port examination wa8 carried out in accordance with the General Direct£onÈ given by the Charity Cowmisslon. kn examination includes a review of the accounting record8 kept by the Charlty and a cornparison of the flnancial accounts pre¥eneed wlth thoBe records. It al80 Include¥ con8ideration of any unu8ual itemts or di8cIoBures in the f Inanclal a¢count8, and 8eeking explanation8 from the tru8tee8 concerning any auch matters. The procedureB undertaken do not provlde all the evidence that would be requlred In an audit and, consequently no opinlort is given a8 to whether the accounts present 'true and fair view, and the report i¥ limited to those matterB ¥et out an the statement below. Ind•p•nd•nt •xattxn•r' • •eat•Tr•nt In Cor￿e¢¢10n wlth my exarnination, no matter ha8 come to my attention: 111 whach glves me reasonable cause to believe that any material respect the requirementB: to keep accountlng record8 In accordance wlth 8ectlon 130 of the CharltieA Act,. and. to prepare financial aeeounto which accord wlth the accounting recordg and comply wlth the accounting rewirementa of the Charitie8 have not been met,. or 121 to which. In oplnion, attentlon 9hould be drawn In order to enable a proper underatandlng of the financial aceountB to be reached. Wood. Hicks & Co. Chartered Accountant8 Units 1-2 Warrlor Court 9-11 Mumby Road Gosport Hampshire P J Sottnnerville 2..1 June 2022 P012 IBS