2023-11-30-accounts - Hepworth Community Association

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Hepworth Community Association (Registered Charity: 1023644)

Trustees' Report for the year to 30th November 2023

Address

The Village Hall, Towngate, Hepworth, Holmfirth, West Yorkshire, HD9 1TE

Trustees

(a) To March 2023

Kevin Dessoy (Chair of Trustees; Elected Trustee), Nigel Peters (Elected Trustee), Mick Kirkby-Geddes (Elected Trustee), Sarah Brackenbury (Elected Trustee), Carolynn Williams (Elected Trustee), Alan Brook (Co-opted Trustee), Richard Southam (Co-opted Trustee).

(b) From March 2023

Alan Brook (Chair of Trustees; Elected Trustee), Nigel Peters (Elected Trustee), Mick Kirkby-Geddes (Elected Trustee), Carolynn Williams (Elected Trustee), Tracy Clark (Elected Trustee), Vivien Kelly (Elected Trustee), Gary Kelly (Co-opted Trustee), Richard Southam (Co-opted Trustee).

Charity Structure

The charity was registered with the Charity Commission in 1992. In 2013, a revised constitution was drawn up and was lodged with the Commission. The charity is now run in conformity with this 2013 constitution which specifies that Hepworth Community Association (= HCA) should have between 3 and 12 Trustees, all of whom must be members or authorised representatives. Of these, up to 12 may be Elected Trustees, a quarter of whom must retire at each AGM, those longest in office retiring first. Up to 3 Co-opted Trustees may be appointed by resolution of the Trustees, to hold office until the next AGM. The Association currently (at 30th November 2023) has 6 Elected Trustees, 1 of whom retires, by rotation, at each AGM, and 2 Co-opted Trustees. All Trustees are required to sign a Trustee Declaration Form confirming both their eligibility and suitability for office in relation to the criteria set out by the Commission in its publications. Prospective new Trustees are given advance notice of this requirement. Checks are made on all Trustees by use of the Insolvency Register. The Trustees meet a number of times a year.

Although the Trustees are ultimately responsible for control of the charity and its property and funds, running of the HCA is - by delegation - largely in the hands of its membership at the Bimonthly Meeting. Anyone may attend the Monthly Meeting, although only signed-up members may vote. Membership of the HCA is open to any individual or organisation interested in supporting its objects. The Association currently has just over 40 members. At the AGM, the membership votes for a Chair of the Bimonthly Meeting, a Secretary of the Bimonthly Meeting, a Treasurer, a Bookings Secretary and any replacement Elected Trustees.

Objectives and Activities

The Association maintains, improves, uses and administers Hepworth Village Hall, a former day-school owned by the Anglican church. The HCA holds the Hall by licence from the church. HCA lets space, at low rates, to local groups (sports, fitness, craft, playgroup, charities, drama etc) and to individuals for social events and parties. HCA also runs events, eg Film Night, HepworthLIVE (a folk-music night), concerts, plays, etc., as community occasions and as fundraisers. In addition, the HCA also administers the production and distribution of "Focus", a quarterly community magazine with a print-run of about 750 copies, free to householders in the area.

Achievements and Performance

(The Report below was prepared by the Chair of the Bimonthly Meeting, Mr Gary Kelly.)

"It has been another great year for the Village Hall and it’s a joy to see it being used so much. It is truly the beating heart of our village and a meeting point for all villagers and people from the surrounding areas.

The events taking place are going from strength to strength. Events such as the folk evenings of “Hepworth Live” were sold out way in advance of the events themselves. The great musicians, and the variety on offer, ensured sell-out crowds and wonderful evenings for all who attended. The regular film nights also prove very popular with a variety of films to please all tastes. The re-established quiz nights have been a huge success and are always a sell-out event when they take place. As ever, ideas or suggestions for other events are always welcomed.

As in previous years, the monthly charity coffee morning events are always very well attended. The volunteers and children from the school do an amazing job which is much appreciated by all who attend. All the monies generated go to very worthy causes, both at home and abroad, and are very much appreciated by all the partner charities.

As ever, “The Hepworth Players” hold their annual Pantomine over the Xmas period to sell-out audiences. They are highly entertaining and very much enjoyed by all who attend. Their efforts create much-needed funds for the Village Hall. A huge thank you to them all for their hard work and dedication! I am pleased to report that a pool of volunteers to run the bar is now established and is working excellently. All events are covered as required . A huge thank you to all who assist! Any other volunteers who wish to be involved with the bar or to join in any other activities would be more than welcome.

Regarding structural works to the building, the final painting and re-coating of the steel structure, under the stage, has now taken place and this should complete these works.

Other works to maintain the Village Hall are in the early stages of discussion by the committee. These works are redecorating the inside of the village hall and looking into getting the floor and roof recoated. We are also looking to replace the door and window leading into the kitchen and bar area as these are in a very poor condition. Once discussion with the committee has taken place we will start to get quotes for the works and make decisions accordingly. With all the collective effort from everyone involved in the Village Hall on the committee, the Village Hall funds are in a very healthy state allowing us to do these essential works in the fullness of time.

Again I would like to take this opportunity personally to thank all the members of the committee and volunteers for that hard work and effort throughout the year. None of this happens without hard work and dedication from the volunteers and people of the village and the surrounding area and their efforts are very much appreciated by all who use the Village Hall. I would like to take this opportunity to thank the committee, trustees and volunteers who have helped run and support the Village Hall over the past year and look forward to your continued support in the future."

Financial Review and Reserves Policy

In their Annual Report for last year, the year 2021-22, the Trustees expressed their confidence that, in 2022-23, the income for the HCA would return to prepandemic levels. Now that the Hall is fully open again, this has proved to be the case. Total gross income rose from £25K to £39K, and the bar surplus, always a major factor in guaranteeing a satisfactory end-of-year situation, was up from £2.6K to £8.2. The increase in the retail price of energy during the year led us to reassess, and increase, our letting charges. Our letting charges had previously been relatively low and our enforced increases seemed to have no detrimental effects upon the usage of the Hall. With no significant, unusual, one-off expenditure, the HCA finished the year with a healthy surplus of £9.6K, and a balance of £30K in its accounts.

The HCA operates a Reserves Policy. The assets in the Bar Fund (£1K) and the HepworthLIVE Fund (£0.6K) are funds designated for running the Bar and HepworthLIVE, respectively. The Trustees decided that £8,000 of the money in the Association's General Fund (£28K, as at November 2023) should be held as Operational Reserves for conducting day-to-day business of the Association, and to fund unexpected expenditure, and that the remainder (£20K) should be

classified as designated funds, set aside for projects to be decided by the Bimonthly Meeting.

At the end of our financial year, in November 2023, our Independent Examiner was able to write an unqualified Report on the Association's annual accounts.

Public Benefit

The Trustees are aware of the guidance of the Charity Commission (in particular PB1, PB2 and PB3) on this matter and believe that the charity is run having regard to it. As evidence, we note that the report on Achievements and Performance, above, illustrates that the Association is serving the local community in many ways, and is playing the role for which it was set up and approved by the Commission.

Hepworth Communlty Associatlon (Registered Charity.- 1023644) Income and Expenditure Account (General Fund) for the year ended 30th November 2023 120221 INCOME 140981 Lotthw of the Hal 11801 Art & craft P221 Badrnknton 1301 C£+ffe• n)mmg$ 101 Kithe 117161 PrHthool and PY91DUp 14151 Private groups 12301 Pint8 P8rts [2601 Fkness Class 16451 Plot96 toi Other 101 Toddl•rn 14001 Yoga 6.107J7 164ffj0 470.00 70.00 2.730.OQ 850.00 678.00 396.00 596.37 153.00 14901 Spgclal Events (nfrt) 14051 Pahtoffffm Playornl 101 Inca)mb 13051 Expendlu 961 PIAY (H&pw)rth PloyeTrl 19231 In¢ 11271 Ewndttu 101 Otr soci811)ns [01 Inthn toi E¥pendttu 3.738.02 2,023.00 2.308.00 2B5.00 1,481.17 1,749.00 267.83 233.86 233.85 P5661 Bar (net) 157011 Bartakings (088) 131011 Barexpgndtturn Igwl 130711 Restockng 1301 Bar assktsnca Net bar wrpkn8 BarA¢>]nt 7.912.15 15.867.99 7,887.03 7.867.03 0.00 288.81 101 H•pwthLE 123701 11377] 1,650.00 Ticket sales Expenses 8.480.68 7,825.31 Fee4 lorarti#•8 & 80und 7.851.60 108.00 85.71 Other Surp8 transfohd lo HGA suJ6 In H&prthLIVE 8co)unt 1.650.00 94.63 19931 1100501 IGrant• 0.00 Val8y Parnh Counc4 Comxjn Good Fund Hèpworth Year S Lknnati)n Kth98 CofrmAnty Gpnt 10} 12011 other 842.92 12011 14101 P091 Film Nyhts 842.92 2.022.00 1.179.08 0.00 Fkn hTr Biit Fod of Fkn Socs 8ubs¢th'n 1441 Focus Magazln• Advertislno r8V8nu8 PThluciDn costs 977A6 3073.00 2095.54

1174051 su0101 21227S2 Hepworth Community Assoclatlon (Registered Charity: 1023644) Income and Expendlture Account (General Fund) for the year ended 30th November 2023 P022] EXPENDITURE 1155161 Ropglrs, R•no¥Al• and Improv•m•nts 1.062.24 11681 Boler & hgater¥ 8ervKe [3281 New Boilsr Fan [71 Lbhtng 132.00 112749] SbwGtur81 Rgpa 118541 Ek¢aiical Trpairè [2201 RepkceThnt of Sts81 Grfl 11901 NIln00US 900.00 30.24 11S601 Eloetrlclty 1,5800 115601 Ga• 3,296A2 [22031 Ingur•n 2,311.00 [1201 Cleanlng sorvkoj 1.160AIO [661 Con•wnablo8 181a4 6] Bank Charps + Inter•st 847 Chal$ Interest 84.16 0.09 IOJ Donatlo 1,000.00 101 H8pMirth J&1 Sthool pmvrth Pr¥-8th1)ol & Pl)ygTrJup Fth?krth Tech 700.00 300.00 1501 [10831 Oth•r 300.17 12261 tTOJ Fkn equbffwnt In8pe(thn and 8or¥* Kith8s Icance f•• for Hal 8ook Sa Authorn Plsy Reading Webstte Lk)rn8in Rene1 PFiS & PPL fees Oo pkny 248.05 TO.00 5.97 -100.1 11391 18481 108.50 1228181 TOTAL EXPENDtTURe 10.955.14 14413] SWpI InFne over Expgn(fftur• 10272.78 1174051 TOTAL EXPENDITURE + Incune 2122732

HeFvworth Communlty Assodation {RogistsmJ Charity". 11YfJ6441 Balance Sheet as at 30th November 2D23 Cth CuwrADJourtlHS8CI Cuir&itACUrt1tsCI D•px1Aut1SBCl C•th in H•nd 20.891 &1 7351.50 8D.42 1.W) Cash 110241 114yMuthLP4QArawnt SSS.6S e2988 (219] C••h lIN1 [2193 INrry(jP 218.70 G•nernl Fund 1178181 30m111¥ Bdanc•4t >)n112022 18,Q91.( 17,818 28 1-541 8.tr22.78 1.850.0) 1-54121 10,zr2.T8 Oar Fund 17111 8dmatJOliira123 (e7n &danro4t >J11r2022 bj 772023 1.OOD.00 711.19 B.e1 IncelA eathl2sutrAllE.trl 288.81 H•pwDrthLIVE Fw 11&241 8¥an¢eaw1f2QTJ an¢#8t 30111120 30nioofd Trale¢tO Genera Fund Irbye1n (h l•SUIFIw. 629.66 182431 $5537 931 120,1yI TOTPL GROSS CASH ASSET8 ),3721 P478bl 1-54121 -4ffj3 29.710.74 20.37248 10.31270 28&O1 M FdS1j 3W11123 Sar Ftsfft1 ywtoYN1112wfd C8h hthYS)iM ¢3w It30111nOYJ StsleThv)nt on Aa•et• and the Re*r¥M Polky -218.79 TN•t•e Reprnsenlaove R Southam Trwurnr Ig•A AtUNts Auéilpr

Independent Examiner's Unqualified Report Independent Examlner'8 Report lo the Trustees of Hepworth Communlty AuoclAlion I reprt on the accounts for the year ended 30 Novcmber 2023. Respeetive responsibiliknes of trwteE4 nd examlner The Chlty'S tnL8tees are resnSible tor the w¢paration of the a¢counts. The charity's trnste¢s ¢onsider that an audit is not Tequired for this year (under Section 144(2) of the ChaTities Act 2011 (the 2011 Act)) ond tbat an independent examination is required. It is my res]I1ty to.. - examine the acnts wbjer Scrtion 145 of thc 2011 A - to follow Ihe pnKedures Jaid down in the General Directions Eiven by th¢ Charity Commission (undei Swtt'on 145(5Xb) of the 201 l A¢t)' and . to stète wIther Forttcu]ar matters have come to my aitention. BA#L4 of the illdependetht examiner's rwrt My cxamirtation was ¢arri¢41 out in ardance with the Genernl Directions given by the Chan'ty Commission. An examinatiotj illclude5 & review of the accounting ordS kept by the chartty and a cOmp150n of the 4ccounts presenied with Ihose records. It also includes consideration of any UnVAl items or th's¢losurES in th¢ acwunts, and seeknng explanatio from you as ttitsiees Conten8 any such matters. The procedutes undertaken do not wovide all tbe evidence that wouid be requwed in au audit, otjj ConSeqnt[Y no opinion is gtven L8 to wlther the aLxounts present a'true and fw'r view and thc r¢kYrt is limited to thos¢ matters sci oul in tlr statements Ixlow. Indepelldenl eumiDer's &talemeBt ITh connectt'on with My exami1110. no matt¢[ has come to my attention: (l) which gives me tea50nable cause to believe tbaL in any material respect, the Tequirements - to keep accounting records in ac¢ordancc with Section 130 of the 2011. and - lo prepaft accounts wkn'Gh accord with the acci)unting records and comply with the accountiDg requiremeDts of the 2011 A¢t have not been met or {2) to which, in my opinion, attention shoutd be drawn in order to enable a wo Und¢rstsIllS of the accounts to be reached. GCM Latham Date.. yb March 2024, 27 White Wells Gardens. Schole4 HD9 ITZ