## Hepworth Community Association (Registered Charity: 1023644) 

## Trustees' Report for the year to 30th November 2023 

## Address 

The Village Hall, Towngate, Hepworth, Holmfirth, West Yorkshire, HD9 1TE 

## Trustees 

## (a) To March 2023 

Kevin Dessoy (Chair of Trustees; Elected Trustee), Nigel Peters (Elected Trustee), Mick Kirkby-Geddes (Elected Trustee), Sarah Brackenbury (Elected Trustee), Carolynn Williams (Elected Trustee), Alan Brook (Co-opted Trustee), Richard Southam (Co-opted Trustee). 

## (b) From March 2023 

Alan Brook (Chair of Trustees; Elected Trustee), Nigel Peters (Elected Trustee), Mick Kirkby-Geddes (Elected Trustee), Carolynn Williams (Elected Trustee), Tracy Clark (Elected Trustee), Vivien Kelly (Elected Trustee), Gary Kelly (Co-opted Trustee), Richard Southam (Co-opted Trustee). 

## Charity Structure 

The charity was registered with the Charity Commission in 1992. In 2013, a revised constitution was drawn up and was lodged with the Commission. The charity is now run in conformity with this 2013 constitution which specifies that Hepworth Community Association (= HCA) should have between 3 and 12 Trustees, all of whom must be members or authorised representatives. Of these, up to 12 may be Elected Trustees, a quarter of whom must retire at each AGM, those longest in office retiring first. Up to 3 Co-opted Trustees may be appointed by resolution of the Trustees, to hold office until the next AGM. The Association currently (at 30th November 2023) has 6 Elected Trustees, 1 of whom retires, by rotation, at each AGM, and 2 Co-opted Trustees. All Trustees are required to sign a Trustee Declaration Form confirming both their eligibility and suitability for office in relation to the criteria set out by the Commission in its publications. Prospective new Trustees are given advance notice of this requirement. Checks are made on all Trustees by use of the Insolvency Register. The Trustees meet a number of times a year. 

Although the Trustees are ultimately responsible for control of the charity and its property and funds, running of the HCA is - by delegation - largely in the hands of its membership at the Bimonthly Meeting. Anyone may attend the Monthly Meeting, although only signed-up members may vote. Membership of the HCA is open to any individual or organisation interested in supporting its objects. The Association currently has just over 40 members. At the AGM, the membership votes for a Chair of the Bimonthly Meeting, a Secretary of the Bimonthly Meeting, a Treasurer, a Bookings Secretary and any replacement Elected Trustees. 



## Objectives and Activities 

The Association maintains, improves, uses and administers Hepworth Village Hall, a former day-school owned by the Anglican church. The HCA holds the Hall by licence from the church. HCA lets space, at low rates, to local groups (sports, fitness, craft, playgroup, charities, drama etc) and to individuals for social events and parties. HCA also runs events, eg Film Night, HepworthLIVE (a folk-music night), concerts, plays, etc., as community occasions and as fundraisers. In addition, the HCA also administers the production and distribution of "Focus", a quarterly community magazine with a print-run of about 750 copies, free to householders in the area. 

## Achievements and Performance 

(The Report below was prepared by the Chair of the Bimonthly Meeting, Mr Gary Kelly.) 

"It has been another great year for the Village Hall and it’s a joy to see it being used so much. It is truly the beating heart of our village and a meeting point for all villagers and people from the surrounding areas. 

The events taking place are going from strength to strength. Events such as the folk evenings of “Hepworth Live” were sold out way in advance of the events themselves. The great musicians, and the variety on offer, ensured sell-out crowds and wonderful evenings for all who attended. The regular film nights also prove very popular with a variety of films to please all tastes. The re-established quiz nights have been a huge success and are always a sell-out event when they take place. As ever, ideas or suggestions for other events are always welcomed. 

As in previous years, the monthly charity coffee morning events are always very well attended. The volunteers and children from the school do an amazing job which is much appreciated by all who attend. All the monies generated go to very worthy causes, both at home and abroad, and are very much appreciated by all the partner charities. 

As ever, “The Hepworth Players” hold their annual Pantomine over the Xmas period to sell-out audiences. They are highly entertaining and very much enjoyed by all who attend. Their efforts create much-needed funds for the Village Hall. A huge thank you to them all for their hard work and dedication! I am pleased to report that a pool of volunteers to run the bar is now established and is working excellently. All events are covered as required . A huge thank you to all who assist!  Any other volunteers who wish to be involved  with the bar or to join in any other activities would be more than welcome. 



Regarding structural works to the building, the final painting and re-coating of the steel structure, under the stage, has now taken place and this should complete these works. 

Other works to maintain the Village Hall are in the early stages of discussion by the committee. These works are redecorating the inside of the village hall and looking into getting the floor and roof recoated. We are also looking to replace the door and window leading into the kitchen and bar area as these are in a very poor condition. Once discussion with the committee has taken place we will start to get quotes for the works and make decisions accordingly. With all the collective effort from everyone involved in the Village Hall on the committee, the Village Hall funds are in a very healthy state allowing us to do these essential works in the fullness of time. 

Again I would like to take this opportunity personally to thank all the members of the committee and volunteers for that hard work and effort throughout the year. None of this happens without hard work and dedication from the volunteers and people of the village and the surrounding area and their efforts are very much appreciated by all who use the Village Hall. I would like to take this opportunity to thank the committee, trustees and volunteers who have helped run and support the Village Hall over the past year and look forward to your continued support in the future." 

## **Financial Review and Reserves Policy** 

In their Annual Report for last year, the year 2021-22, the Trustees expressed their confidence that, in 2022-23, the income for the HCA would return to prepandemic levels. Now that the Hall is fully open again, this has proved to be the case. Total gross income rose from £25K to £39K, and the bar surplus, always a major factor in guaranteeing a satisfactory end-of-year situation, was up from £2.6K to £8.2. The increase in the retail price of energy during the year led us to reassess, and increase, our letting charges. Our letting charges had previously been relatively low and our enforced increases seemed to have no detrimental effects upon the usage of the Hall. With no significant, unusual, one-off expenditure, the HCA finished the year with a healthy surplus of £9.6K, and a balance of £30K in its accounts. 

The HCA operates a Reserves Policy. The assets in the Bar Fund (£1K) and the HepworthLIVE Fund (£0.6K) are funds designated for running the Bar and HepworthLIVE, respectively. The Trustees decided that £8,000 of the money in the Association's General Fund (£28K, as at November 2023) should be held as Operational Reserves for conducting day-to-day business of the Association, and to fund unexpected expenditure, and that the remainder (£20K) should be 



classified as designated funds, set aside for projects to be decided by the Bimonthly Meeting. 

At the end of our financial year, in November 2023, our Independent Examiner was able to write an unqualified Report on the Association's annual accounts. 

## Public Benefit 

The Trustees are aware of the guidance of the Charity Commission (in particular PB1, PB2 and PB3) on this matter and believe that the charity is run having regard to it. As evidence, we note that the report on Achievements and Performance, above, illustrates that the Association is serving the local community in many ways, and is playing the role for which it was set up and approved by the Commission. 



Hepworth Communlty Associatlon
(Registered Charity.- 1023644)
Income and Expenditure Account (General Fund)
for the year ended 30th November 2023
120221 INCOME
140981 Lotthw of the Hal
11801
Art & craft
P221
Badrnknton
1301
C£+ffe• n)mmg$
101
Kithe
117161
PrHthool and P￿Y91DUp
14151
Private groups
12301
Pint8 P8rt*s
[2601
Fkness Class
16451
Plot96
toi
Other
101
Toddl•rn
14001
Yoga
6.107J7
164ffj0
470.00
70.00
2.730.OQ
850.00
678.00
396.00
596.37
153.00
14901 Spgclal Events (nfrt)
14051
Pahtoffffm Playornl
101
Inca)mb
13051
Expendlu
961
PIAY (H&pw)rth PloyeTrl
19231
In¢*
11271
Ewndttu
101
Ot￿r soci811)￿￿ns
[01
Inthn
toi
E¥pendttu
3.738.02
2,023.00
2.308.00
2B5.00
1,481.17
1,749.00
267.83
233.86
233.85
P5661 Bar (net)
157011
Bartakings (0￿88)
131011
Barexpgndtturn Igwl
130711
Restockng
1301
Bar assktsnca
Net bar wrpkn8 BarA¢>]￿nt
7.912.15
15.867.99
7,887.03
7.867.03
0.00
288.81
101 H•pw￿thL￿E
123701
11377]
1,650.00
Ticket sales
Expenses
8.480.68
7,825.31
Fee4 lorarti#•8 & 80und
7.851.60
108.00
85.71
Other
Surp￿8 transfoh*d lo HGA
su￿*J6 In H&p￿rthLIVE 8co)unt
1.650.00
94.63
19931
1100501 IGrant•
0.00
Val8y Parnh Counc4
Comxjn Good Fund
Hèpworth Year S Lknnati)n
Kth98 CofrmAnty Gpnt
10}
12011 other
842.92
12011
14101
P091
Film Nyhts
842.92
2.022.00
1.179.08
0.00
Fkn hTr
Biit Fod of Fkn Socs 8ubs¢th'n
1441 Focus Magazln•
Advertislno r8V8nu8
PThluciDn costs
977A6
3073.00
2095.54

1174051 su￿0101
21227S2
Hepworth Community Assoclatlon
(Registered Charity: 1023644)
Income and Expendlture Account (General Fund)
for the year ended 30th November 2023
P022] EXPENDITURE
1155161 Ropglrs, R•no¥Al• and Improv•m•nts
1.062.24
11681 Boler & hgater¥ 8ervKe
[3281 New Boilsr Fan
[71
Lbhtng
132.00
112749] SbwGtur81 Rgpa
118541 Ek¢aiical Trpairè
[2201 RepkceThnt of Sts81 Grfl
11901 NI￿l￿n00US
900.00
30.24
11S601 Eloetrlclty
1,580￿0
115601 Ga•
3,296A2
[22031 Ingur•n
2,311.00
[1201 Cleanlng sorvkoj
1.160AIO
[661 Con•wnablo8
181a4
6] Bank Charps + Inter•st
84￿7
Chal￿$
Interest
84.16
0.09
IOJ Donatlo
1,000.00
101
H8pMirth J&1 Sthool
pmvrth Pr¥-8th1)ol & Pl)ygTrJup
Fth?k￿rth Tech
700.00
300.00
1501
[10831 Oth•r
300.17
12261
tTOJ
Fkn equbffwnt In8pe(thn and 8or¥*
Kith8s Icance f•• for Hal
8ook Sa
Authorn Plsy Reading
Webstte Lk)rn8in Rene￿1
PFiS & PPL fees Oo pkny
248.05
TO.00
5.97
-100.1
11391
18481
108.50
1228181 TOTAL EXPENDtTURe
10.955.14
14413] SWpI￿ In￿Fne over Expgn(fftur•
10272.78
1174051 TOTAL EXPENDITURE + Incune
2122732

HeFvworth Communlty Assodation
{RogistsmJ Charity". 11YfJ6441
Balance Sheet as at 30th November 2D23
Cth ￿ Cuwr**ADJourtlHS8CI
Cuir&itAC￿Urt1tsC￿I
D•px1A￿u￿t1￿SBCl
C•th in H•nd
20.891 &1
7351.50
8D.42
1.W)
Cash
110241 114yMuthLP4QArawnt
SSS.6S
e2988
(219] C••h ￿￿lIN1
[2193 IN￿rry￿(￿jP
218.70
G•nernl Fund
1178181 30m11￿1¥
Bdanc•4t >)n112022
18,Q91.(
17,818 28
1-541
8.tr22.78
1.850.0)
1-54121
10,zr2.T8
Oar Fund
17111 8dmatJOliira123
(e7n
&danro4t >J11r2022
bj ￿77￿2023
1.OOD.00
711.19
B.e1
Inc*￿elA eathl2sutrAllE.tr￿l￿
288.81
H•pwDrthLIVE Fw
11&241 8¥an¢eaw1f2QTJ
an¢#8t 30111120
30nioofd
Tra￿le¢tO Genera Fund
Irby￿e1n (*h l•SUIFIw.
629.66
182431
$5537
931
120,1yI TOTPL GROSS CASH ASSET8
),3721
P478bl
1-54121
-*4ffj3
29.710.74
20.37248
10.31270
28&O1
M* F￿dS￿￿1￿*j 3W111￿23
Sar Ftsfft1 ywtoYN1112wfd
C*8h hthYS)iM ¢3w It30111nOYJ
StsleThv)nt on Aa•et• and the Re*r¥M Polky
-218.79
TN•t•e Reprnsenlaove
R Southam
Trwurnr
Ig•A
At￿UNts Auéilpr

Independent Examiner's Unqualified Report
Independent Examlner'8 Report lo the Trustees of Hepworth Communlty AuoclAlion
I reprt on the accounts for the year ended 30 Novcmber 2023.
Respeetive responsibiliknes of trwteE4 *nd examlner
The Ch￿lty'S tnL8tees are res￿nSible tor the w¢paration of the a¢counts. The charity's
trnste¢s ¢onsider that an audit is not Tequired for this year (under Section 144(2) of the
ChaTities Act 2011 (the 2011 Act)) ond tbat an independent examination is required.
It is my res￿￿￿￿]I1ty to..
- examine the ac￿￿nts wbjer Scrtion 145 of thc 2011 A
- to follow Ihe pnKedures Jaid down in the General Directions Eiven by th¢ Charity
Commission (undei Swtt'on 145(5Xb) of the 201 l A¢t)' and
. to stète wI￿ther Forttcu]ar matters have come to my aitention.
BA#L4 of the illdependetht examiner's rwrt
My cxamirtation was ¢arri¢41 out in a￿rdance with the Genernl Directions given by the
Chan'ty Commission. An examinatiotj illclude5 & review of the accounting ￿ordS kept by the
chartty and a cOmp￿150n of the 4ccounts presenied with Ihose records. It also includes
consideration of any Un￿VAl items or th's¢losurES in th¢ acwunts, and seeknng explanatio￿
from you as ttitsiees Conten￿￿8 any such matters. The procedutes undertaken do not wovide
all tbe evidence that wouid be requwed in au audit, otjj ConSeq￿nt[Y no opinion is gtven L8 to
wlther the aLxounts present a'true and fw'r view and thc r¢kY*rt is limited to thos¢ matters
sci oul in tlr statements Ixlow.
Indepelldenl eumiDer's &talemeBt
ITh connectt'on with My exami1￿110￿. no matt¢[ has come to my attention:
(l) which gives me tea50nable cause to believe tbaL in any material respect, the Tequirements
- to keep accounting records in ac¢ordancc with Section 130 of the 2011. and
- lo prepaft accounts wkn'Gh accord with the acci)unting records and comply with the
accountiDg requiremeDts of the 2011 A¢t
have not been met or
{2) to which, in my opinion, attention shoutd be drawn in order to enable a wo
Und¢rsts￿IllS of the accounts to be reached.
GCM Latham
Date.. yb March 2024,
27 White Wells Gardens. Schole4 HD9 ITZ

Hepworth Communlty Associatlon
(Registered Charity.- 1023644)
Income and Expenditure Account (General Fund)
for the year ended 30th November 2023
120221 INCOME
140981 Lotthw of the Hal
11801
Art & craft
P221
Badrnknton
1301
C£+ffe• n)mmg$
101
Kithe
117161
PrHthool and P￿Y91DUp
14151
Private groups
12301
Pint8 P8rt*s
[2601
Fkness Class
16451
Plot96
toi
Other
101
Toddl•rn
14001
Yoga
6.107J7
164ffj0
470.00
70.00
2.730.OQ
850.00
678.00
396.00
596.37
153.00
14901 Spgclal Events (nfrt)
14051
Pahtoffffm Playornl
101
Inca)mb
13051
Expendlu
961
PIAY (H&pw)rth PloyeTrl
19231
In¢*
11271
Ewndttu
101
Ot￿r soci811)￿￿ns
[01
Inthn
toi
E¥pendttu
3.738.02
2,023.00
2.308.00
2B5.00
1,481.17
1,749.00
267.83
233.86
233.85
P5661 Bar (net)
157011
Bartakings (0￿88)
131011
Barexpgndtturn Igwl
130711
Restockng
1301
Bar assktsnca
Net bar wrpkn8 BarA¢>]￿nt
7.912.15
15.867.99
7,887.03
7.867.03
0.00
288.81
101 H•pw￿thL￿E
123701
11377]
1,650.00
Ticket sales
Expenses
8.480.68
7,825.31
Fee4 lorarti#•8 & 80und
7.851.60
108.00
85.71
Other
Surp￿8 transfoh*d lo HGA
su￿*J6 In H&p￿rthLIVE 8co)unt
1.650.00
94.63
19931
1100501 IGrant•
0.00
Val8y Parnh Counc4
Comxjn Good Fund
Hèpworth Year S Lknnati)n
Kth98 CofrmAnty Gpnt
10}
12011 other
842.92
12011
14101
P091
Film Nyhts
842.92
2.022.00
1.179.08
0.00
Fkn hTr
Biit Fod of Fkn Socs 8ubs¢th'n
1441 Focus Magazln•
Advertislno r8V8nu8
PThluciDn costs
977A6
3073.00
2095.54

1174051 su￿0101
21227S2
Hepworth Community Assoclatlon
(Registered Charity: 1023644)
Income and Expendlture Account (General Fund)
for the year ended 30th November 2023
P022] EXPENDITURE
1155161 Ropglrs, R•no¥Al• and Improv•m•nts
1.062.24
11681 Boler & hgater¥ 8ervKe
[3281 New Boilsr Fan
[71
Lbhtng
132.00
112749] SbwGtur81 Rgpa
118541 Ek¢aiical Trpairè
[2201 RepkceThnt of Sts81 Grfl
11901 NI￿l￿n00US
900.00
30.24
11S601 Eloetrlclty
1,580￿0
115601 Ga•
3,296A2
[22031 Ingur•n
2,311.00
[1201 Cleanlng sorvkoj
1.160AIO
[661 Con•wnablo8
181a4
6] Bank Charps + Inter•st
84￿7
Chal￿$
Interest
84.16
0.09
IOJ Donatlo
1,000.00
101
H8pMirth J&1 Sthool
pmvrth Pr¥-8th1)ol & Pl)ygTrJup
Fth?k￿rth Tech
700.00
300.00
1501
[10831 Oth•r
300.17
12261
tTOJ
Fkn equbffwnt In8pe(thn and 8or¥*
Kith8s Icance f•• for Hal
8ook Sa
Authorn Plsy Reading
Webstte Lk)rn8in Rene￿1
PFiS & PPL fees Oo pkny
248.05
TO.00
5.97
-100.1
11391
18481
108.50
1228181 TOTAL EXPENDtTURe
10.955.14
14413] SWpI￿ In￿Fne over Expgn(fftur•
10272.78
1174051 TOTAL EXPENDITURE + Incune
2122732

HeFvworth Communlty Assodation
{RogistsmJ Charity". 11YfJ6441
Balance Sheet as at 30th November 2D23
Cth ￿ Cuwr**ADJourtlHS8CI
Cuir&itAC￿Urt1tsC￿I
D•px1A￿u￿t1￿SBCl
C•th in H•nd
20.891 &1
7351.50
8D.42
1.W)
Cash
110241 114yMuthLP4QArawnt
SSS.6S
e2988
(219] C••h ￿￿lIN1
[2193 IN￿rry￿(￿jP
218.70
G•nernl Fund
1178181 30m11￿1¥
Bdanc•4t >)n112022
18,Q91.(
17,818 28
1-541
8.tr22.78
1.850.0)
1-54121
10,zr2.T8
Oar Fund
17111 8dmatJOliira123
(e7n
&danro4t >J11r2022
bj ￿77￿2023
1.OOD.00
711.19
B.e1
Inc*￿elA eathl2sutrAllE.tr￿l￿
288.81
H•pwDrthLIVE Fw
11&241 8¥an¢eaw1f2QTJ
an¢#8t 30111120
30nioofd
Tra￿le¢tO Genera Fund
Irby￿e1n (*h l•SUIFIw.
629.66
182431
$5537
931
120,1yI TOTPL GROSS CASH ASSET8
),3721
P478bl
1-54121
-*4ffj3
29.710.74
20.37248
10.31270
28&O1
M* F￿dS￿￿1￿*j 3W111￿23
Sar Ftsfft1 ywtoYN1112wfd
C*8h hthYS)iM ¢3w It30111nOYJ
StsleThv)nt on Aa•et• and the Re*r¥M Polky
-218.79
TN•t•e Reprnsenlaove
R Southam
Trwurnr
Ig•A
At￿UNts Auéilpr

Independent Examiner's Unqualified Report
Independent Examlner'8 Report lo the Trustees of Hepworth Communlty AuoclAlion
I reprt on the accounts for the year ended 30 Novcmber 2023.
Respeetive responsibiliknes of trwteE4 *nd examlner
The Ch￿lty'S tnL8tees are res￿nSible tor the w¢paration of the a¢counts. The charity's
trnste¢s ¢onsider that an audit is not Tequired for this year (under Section 144(2) of the
ChaTities Act 2011 (the 2011 Act)) ond tbat an independent examination is required.
It is my res￿￿￿￿]I1ty to..
- examine the ac￿￿nts wbjer Scrtion 145 of thc 2011 A
- to follow Ihe pnKedures Jaid down in the General Directions Eiven by th¢ Charity
Commission (undei Swtt'on 145(5Xb) of the 201 l A¢t)' and
. to stète wI￿ther Forttcu]ar matters have come to my aitention.
BA#L4 of the illdependetht examiner's rwrt
My cxamirtation was ¢arri¢41 out in a￿rdance with the Genernl Directions given by the
Chan'ty Commission. An examinatiotj illclude5 & review of the accounting ￿ordS kept by the
chartty and a cOmp￿150n of the 4ccounts presenied with Ihose records. It also includes
consideration of any Un￿VAl items or th's¢losurES in th¢ acwunts, and seeknng explanatio￿
from you as ttitsiees Conten￿￿8 any such matters. The procedutes undertaken do not wovide
all tbe evidence that wouid be requwed in au audit, otjj ConSeq￿nt[Y no opinion is gtven L8 to
wlther the aLxounts present a'true and fw'r view and thc r¢kY*rt is limited to thos¢ matters
sci oul in tlr statements Ixlow.
Indepelldenl eumiDer's &talemeBt
ITh connectt'on with My exami1￿110￿. no matt¢[ has come to my attention:
(l) which gives me tea50nable cause to believe tbaL in any material respect, the Tequirements
- to keep accounting records in ac¢ordancc with Section 130 of the 2011. and
- lo prepaft accounts wkn'Gh accord with the acci)unting records and comply with the
accountiDg requiremeDts of the 2011 A¢t
have not been met or
{2) to which, in my opinion, attention shoutd be drawn in order to enable a wo
Und¢rsts￿IllS of the accounts to be reached.
GCM Latham
Date.. yb March 2024,
27 White Wells Gardens. Schole4 HD9 ITZ