Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 1 | 2 | 2 | 2 | 3 | 1 | 1 | 2 | 2 | 2 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration details | ||||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
Warrington East District Scout Council 1 0 2 3 6 4 1 |
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| 1A Kildonan Road | |||||||||||||
| Grappenhall,Warrington | |||||||||||||
| Cheshire | |||||||||||||
| Postcode | W | A | 4 | 2 | L | J |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| David Godhew | |||
| Cheryl Robinson | Treasurer | ||
| CathyWallington | Secretary | ||
| RayBryan | |||
| David Wallington | DESC | ||
| Jon Davies | DeputyDC | ||
| Debbie Francis | Chair | ||
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (3rd December 2018)
| Section B | Structure, governance and management |
|---|---|
| Description of the charity’s trusts Additional governance issues (optional information but encouraged as best practice) The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of Warrington East District Scout Council which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the District Commissioner, Deputy District Commissioner, District Explorer Scout Commissioner , District Network Commissioner and two nominated members of the District. The commitee meets every 2-3 months. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointments and is responsible for: The maintenance of District property; The raising of funds and the administration of District finance; The insurance of persons, property and equipment; District public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing District Administrators and Advisors other than those who are elected. The safety of all the youth members and volunteers . Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) Type of governing document You may choose to include additional information, where relevant, about: (e.g. appointed by, elected by) Trustee selection methods (e.g. trust, association, company) How the charity is constituted The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The District is a trust established under its rules which are common to all Scouts. |
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| The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
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| The District is a trust established under its rules which are common to all Scouts. |
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| The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
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| The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of Warrington East District Scout Council which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the District Commissioner, Deputy District Commissioner, District Explorer Scout Commissioner , District Network Commissioner and two nominated members of the District. The commitee meets every 2-3 months. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointments and is responsible for: The maintenance of District property; The raising of funds and the administration of District finance; The insurance of persons, property and equipment; District public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing District Administrators and Advisors other than those who are elected. The safety of all the youth members and volunteers . |
2 LT700001 (3rd December 2018)
| Section B | Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control The District Executive Committee has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to property and equipment sufficient insurance is in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The District through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The District is primarily reliant upon income from subscriptions and fundraising. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the District on an ongoing basis, either temporarily or permanently.Income is generated through the 15 Scout Groups that operate under the umbrella of Warrington East District Scout Council. Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities in all 15 groups. If there was a reduction in the number of leaders to an unacceptable level in a particular section or group as a whole then there would have to be a contraction, consolidation or closure of a section / Group. In the worst case scenario the complete closure of a Group. Reduction or loss of members. The District through its 15 Scout groups provide activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or group then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of a Group. The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |
3 LT700001 (3rd December 2018)
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
| All activities provide young people with skills for life, from making friends to learning practical skills. The main activities include residential stays including camping and indoor sleepovers. Hiking, cooking, navigation, survival skills and practical skills. Giving young people knowledge and confidence to help them suceed in life and to allow them to have the confidence to take on new challenges. |
Additional details of the objectives and activities (optional information but encouraged as best practice)
| Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement |
The District committee follow The Scout associations policy on grantmaking and all applications for grants go through the Scout associations Grant Committee ensuring all grants are used for the development of local scouting and the provision of bursaries to support individual members. Any contributions made by volunteers go directly back into Scouting to support theyoung people in Warrington East District Scouts. |
|---|---|
| The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
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| Section D | Achievements and performance |
4 LT700001 (3rd December 2018)
| Summary of the main achievements of the charity during the year |
In the past year we have seen an increase in youth members showing a raise in membership after the COVID-19 pandemic. The District has also manged to recruit a number of new Adult Volunteers into Scouting to help support our 15 groups across Warrington East. We have supported The Scout Association's new Early Years provsion and the newest section to Scouting Squirrels for ages 4-6 . The District has opened 4 new Squirrel Dreys across Warrington East and we can now offer Scouting for 4-6 year old following an Early years foundation programe. The increase in membership has also seen the establishment of additional Beaver Colonies and Cub Packs in 2 groups and another Explorer Scout Unit has opened. We anticipate that there will be further dreys being opened in 2024. The new website launched last year is proving to be extremely successful in highlighting Scouting in Warrington East for both Volunteers and members of the public. The District has continued to invest time in risk assessment training course to all our volunteers. Our revamped young leader programe continues to offer young leader training weekends that will support them to become our leaders of the future. Warrington East Scouts continues to provide various activitiy days across all of different sections including:- District Scout Hike, District orienteering Competition for Scouts , Scouts skills day, Scouts Survival camp , Senior Scouts leadership camp, Cubs Survival competition, Sleepovers for Beavers and Cubs, Challenge competitions for all sections and Awards Activity Days. Scouts and Explorer Scouts have enjoyed overseas experiences at either the World Scout Jamboree in Korea or the Explorer Belt expedition held in the Netherlands. |
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| Section E | Financial Review |
|---|---|
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
The Group held reserves of approximately £50k against this at year end. This is above the level required for operating expenses. However this can be explained by fundraisning in a previous year that has yet to be spent. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £50k. |
5 LT700001 (3rd December 2018)
Further financial review details (optional information)
| Youmay chooseto include additional information, where relevant, about: • investment policy and objectives; • how expenditure has supported the key objectives of the charity; • the charity’s principal sources of funds (including any fundraising); |
Investment Policy The District does not have sufficient funds to invest in longer term investments. The District has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream bank. The District Executive regularly monitors the levels of bank balances and the interest rates received to ensure the maximum value and income from its banking arrangements. |
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| Section F | Other Optional Information |
| Plans for future periods (details of any significant activities planned to achieve them) |
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| Open more squirrel Dreys across Warrington East to meet the demand and waiting lists . Continue to help support Adult volunteers with more District activity days provding our young people with more outdoor adventures. Recruit new Adult Volunteers to support the growing membership across Warrington East. |
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| Section G | Declaration |
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
Cheryl Robinson | ||||||
|---|---|---|---|---|---|---|---|
| Cheryl Robinson | |||||||
| treasurer | |||||||
| 3 0 1 0 2 3 |
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| 3 | 0 | 1 | 0 | 2 | 3 |
6 LT700001 (3rd December 2018)
CHARITY COMMISSION FOR ENGIANO AND WALES Independent examlnerfs report on the accounts Section A Independent Examiner's Report R•port to th• nwnb•ws of On 4¢counts for th• ygar 311iLl1. hjw. 3•t out on p•9•• I reE to th8 ctsity 41e9 my oyAmlnalkn Lrf the accwnts oflh& Company the year erhJ&J R•PS1bIIttIM and •h ol r•port As Ihè thitYs InjstB of tho lts) are 81$0 tho droLors of thg Lxlmpany fcf the wrFX)ses rf ccrfnp8ny18w). you are responsible the Cowles Act 2(K6 {Ihè kfl. to audited ftrthi5 yaar th18r Part 16 cl th9 2¢))6 Acl and ar8 eligible for Independent 8xaminatw)n, I rert resped of my ex8mlnaUon of your charity's a1$ as ¢arfd out undef sedNJn 145 of the Charllles Act 2011 rfv 2011 Acri. In my exAmin8tkYb. I have folb)wed the DlrnctKm gNen ty the Chwity C(#nmissk)n lurthr sed¥ 1451SXb) of the 2011 Pd Indopendent oxamln•f •tat•m•nt tTr (Yp$ gross irKxxn8 exLthI £250.1KA) ond l am qualifi8d to undertake Ihe ex8ftnal)n by belng a quolhd mber of Iln88rt n8ffl9 of 8ppINti1e listod bchtylj. Del8ts1 l rf n(rt apF4icatl9. comè to my attenti l(Aher Ihat disclowl tdow") vknith giv8$ CaLFe to belth that acrA)untiThJ recryds not kepl kn acaJydanc• wilh 386 of the cnpanIeS Act 2fTh: (Y • th& ac¥xMJnts do not crmFdy with rethnt aw)unllry reqTnents under 8eclM)n 396 of Ihe compan hrA 26 other than any requranenl that thg actwnts gfft a In and fa vièw V*thith is not a matter considered as part of an IrvjepI examinalK)n: or SORP IFRS102). IER October 2018
Tlth the examinalh)n trJ attenllcm sLd be drawn In lh rer¢At in 81oMd: FCA Relevant profolon81 qu•lificatlon(sl or body Illanyl: IC 86LkESg8 LJILreiP ooMreTJI4A LL ee)fvJoiofvJ ZSM Deiv Section B Disclosurè Only complete rf the exarniner needs lo hKdhhghl malerial maiter5 01 conGem {see CC32, Indopthjonl exanwn•ti(ffi rA dwrity a(tJnt&' dk•C1k ar¥J Glv• h•r• brhf d•t4lh ol any It•ffl• that th• •xamln•rwl•hM Io dlKIo••. IER Octobor 2018
Receipts and pa ments accounts CC16a To Section A Receipts and payments A1 R•c AR) Sub to fj•7 4,7BJ 10.171 N•tof r•CP{p•Yliits) . IJ, J•1 M.171 0.171 SS.780 0,171
Section B Statement of assets and liabilities at the end of the period Unv8gtrf¢t•d ReJtslGted Endowmort Cafagories Deui B1 C•th fwMI• 41J42 fun DeLI D•t* ¢hrft¢• o¥m w• B15 Uabllltl••
CHARITY COMMISSION FOR ENGIANO AND WALES Independent examlnerfs report on the accounts Section A Independent Examiner's Report R•port to th• nwnb•ws of On 4¢counts for th• ygar 311iLl1. hjw. 3•t out on p•9•• I reE to th8 ctsity 41e9 my oyAmlnalkn Lrf the accwnts oflh& Company the year erhJ&J R•PS1bIIttIM and •h ol r•port As Ihè thitYs InjstB of tho lts) are 81$0 tho droLors of thg Lxlmpany fcf the wrFX)ses rf ccrfnp8ny18w). you are responsible the Cowles Act 2(K6 {Ihè kfl. to audited ftrthi5 yaar th18r Part 16 cl th9 2¢))6 Acl and ar8 eligible for Independent 8xaminatw)n, I rert resped of my ex8mlnaUon of your charity's a1$ as ¢arfd out undef sedNJn 145 of the Charllles Act 2011 rfv 2011 Acri. In my exAmin8tkYb. I have folb)wed the DlrnctKm gNen ty the Chwity C(#nmissk)n lurthr sed¥ 1451SXb) of the 2011 Pd Indopendent oxamln•f •tat•m•nt tTr (Yp$ gross irKxxn8 exLthI £250.1KA) ond l am qualifi8d to undertake Ihe ex8ftnal)n by belng a quolhd mber of Iln88rt n8ffl9 of 8ppINti1e listod bchtylj. Del8ts1 l rf n(rt apF4icatl9. comè to my attenti l(Aher Ihat disclowl tdow") vknith giv8$ CaLFe to belth that acrA)untiThJ recryds not kepl kn acaJydanc• wilh 386 of the cnpanIeS Act 2fTh: (Y • th& ac¥xMJnts do not crmFdy with rethnt aw)unllry reqTnents under 8eclM)n 396 of Ihe compan hrA 26 other than any requranenl that thg actwnts gfft a In and fa vièw V*thith is not a matter considered as part of an IrvjepI examinalK)n: or SORP IFRS102). IER October 2018
Tlth the examinalh)n trJ attenllcm sLd be drawn In lh rer¢At in 81oMd: FCA Relevant profolon81 qu•lificatlon(sl or body Illanyl: IC 86LkESg8 LJILreiP ooMreTJI4A LL ee)fvJoiofvJ ZSM Deiv Section B Disclosurè Only complete rf the exarniner needs lo hKdhhghl malerial maiter5 01 conGem {see CC32, Indopthjonl exanwn•ti(ffi rA dwrity a(tJnt&' dk•C1k ar¥J Glv• h•r• brhf d•t4lh ol any It•ffl• that th• •xamln•rwl•hM Io dlKIo••. IER Octobor 2018
Receipts and pa ments accounts CC16a To Section A Receipts and payments A1 R•c AR) Sub to fj•7 4,7BJ 10.171 N•tof r•CP{p•Yliits) . IJ, J•1 M.171 0.171 SS.780 0,171
Section B Statement of assets and liabilities at the end of the period Unv8gtrf¢t•d ReJtslGted Endowmort Cafagories Deui B1 C•th fwMI• 41J42 fun DeLI D•t* ¢hrft¢• o¥m w• B15 Uabllltl••