## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**1**|**2**|**2**|**2**|**3**|**1**|**1**|**2**|**2**|**2**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||Warrington East District Scout Council
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||David Godhew||| ||Cheryl Robinson|Treasurer|| ||||| ||CathyWallington|Secretary|| ||RayBryan||| ||David Wallington|DESC|| ||||| ||Jon Davies|DeputyDC|| ||Debbie Francis|Chair|| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
The District is managed by the District Executive Committee,
the members of which are the ‘Charity Trustees’ of Warrington
East District Scout Council which is an educational charity. As
charity trustees they are responsible for complying with
legislation applicable to charities. This includes the
registration, keeping proper accounts and making returns to
the Charity Commission as appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the District
Commissioner, Deputy District Commissioner, District
Explorer Scout Commissioner , District Network
Commissioner and two nominated members of the District.
The commitee meets every 2-3 months.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first 5
months of joining the committee.
This District Executive Committee exists to support the District
Commissioner in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of District property;
The raising of funds and the administration of District finance;
The insurance of persons, property and equipment;
District public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing District Administrators and Advisors other than
those who are elected. The safety of all the youth members
and volunteers .
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
The District's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.
(e.g. trust deed, constitution)
Type of governing document
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The District is a trust established under its rules which are
common to all Scouts.|| ||The District's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.| ||| ||The District is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||The District is managed by the District Executive Committee,
the members of which are the ‘Charity Trustees’ of Warrington
East District Scout Council which is an educational charity. As
charity trustees they are responsible for complying with
legislation applicable to charities. This includes the
registration, keeping proper accounts and making returns to
the Charity Commission as appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the District
Commissioner, Deputy District Commissioner, District
Explorer Scout Commissioner , District Network
Commissioner and two nominated members of the District.
The commitee meets every 2-3 months.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first 5
months of joining the committee.
This District Executive Committee exists to support the District
Commissioner in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of District property;
The raising of funds and the administration of District finance;
The insurance of persons, property and equipment;
District public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing District Administrators and Advisors other than
those who are elected. The safety of all the youth members
and volunteers .| 2 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The District Executive Committee has identified the major
risks to which they believe the District is exposed, these have
been reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to property and equipment sufficient insurance is in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
District through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The District is primarily
reliant upon income from subscriptions and fundraising. The
District does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the District on an ongoing basis, either
temporarily or permanently.Income is generated through the
15 Scout Groups that operate under the umbrella of
Warrington East District Scout Council.
Reduction or loss of leaders. The District is totally reliant upon
volunteers to run and administer the activities in all 15 groups.
If there was a reduction in the number of leaders to an
unacceptable level in a particular section or group as a whole
then there would have to be a contraction, consolidation or
closure of a section / Group. In the worst case scenario the
complete closure of a Group.
Reduction or loss of members. The District through its 15
Scout groups provide activities for all young people aged 4 to
18. If there was a reduction in membership in a particular
section or group then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of a Group.
The District has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.| 3 LT700001 (3rd December 2018) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||All activities provide young people with skills for life, from
making friends to learning practical skills. The main activities
include residential stays including camping and indoor
sleepovers. Hiking, cooking, navigation, survival skills and
practical skills. Giving young people knowledge and
confidence to help them suceed in life and to allow them to
have the confidence to take on new challenges.| Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|The District committee follow The Scout associations policy
on grantmaking and all applications for grants go through the
Scout associations Grant Committee ensuring all grants are
used for the development of local scouting and the provision
of bursaries to support individual members. Any contributions
made by volunteers go directly back into Scouting to support
theyoung people in Warrington East District Scouts.| |---|---| ||| ||The District meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ||| |**Section D**|**Achievements and performance**| 4 LT700001 (3rd December 2018) |Summary of the main achievements of
the charity during the year|In the past year we have seen an increase in youth members
showing a raise in membership after the COVID-19 pandemic.
The District has also manged to recruit a number of new Adult
Volunteers into Scouting to help support our 15 groups across
Warrington East. We have supported The Scout Association's
new Early Years provsion and the newest section to Scouting
Squirrels for ages 4-6 . The District has opened 4 new Squirrel
Dreys across Warrington East and we can now offer Scouting
for 4-6 year old following an Early years foundation programe.
The increase in membership has also seen the establishment
of additional Beaver Colonies and Cub Packs in 2 groups and
another Explorer Scout Unit has opened. We anticipate that
there will be further dreys being opened in 2024. The new
website launched last year is proving to be extremely
successful in highlighting Scouting in Warrington East for both
Volunteers and members of the public. The District has
continued to invest time in risk assessment training course to
all our volunteers. Our revamped young leader programe
continues to offer young leader training weekends that will
support them to become our leaders of the future. Warrington
East Scouts continues to provide various activitiy days across
all of different sections including:- District Scout Hike, District
orienteering Competition for Scouts , Scouts skills day, Scouts
Survival camp , Senior Scouts leadership camp, Cubs
Survival competition, Sleepovers for Beavers and Cubs,
Challenge competitions for all sections and Awards Activity
Days. Scouts and Explorer Scouts have enjoyed overseas
experiences at either the World Scout Jamboree in Korea or
the Explorer Belt expedition held in the Netherlands.| |---|---| |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|The Group held reserves of approximately £50k against this at
year end. This is above the level required for operating
expenses. However this can be explained by fundraisning in a
previous year that has yet to be spent.
**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and
fundraising
activities
fall
short.
The
Group
Executive Committee considers that the group should hold a
sum equivalent to 12 months running costs, circa £50k.| ||| ||| 5 LT700001 (3rd December 2018) Further financial review details (optional information) |You**may choose**to include additional
information, where relevant, about:
• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);|**Investment Policy**


The District does not have sufficient funds to invest in longer
term investments. The District has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream bank.
The District Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the
maximum value and income from its banking arrangements.
| |---|---| ||| |**Section F**|**Other Optional Information**| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||Open more squirrel Dreys across Warrington East to meet the
demand and waiting lists . Continue to help support Adult
volunteers with more District activity days provding our young
people with more outdoor adventures. Recruit new Adult
Volunteers to support the growing membership across
Warrington East.| ||| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||Cheryl Robinson| |---|---|---|---|---|---|---|---| ||||||||| ||||||||Cheryl Robinson| ||||||||| ||||||||treasurer| ||3
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3||||||| ||3|0|1|0|2|3|| 6 LT700001 (3rd December 2018) CHARITY COMMISSION FOR ENGIANO AND WALES Independent examlnerfs report on the accounts Section A Independent Examiner's Report R•port to th• nwnb•ws of On 4¢counts for th• ygar 311iLl￿1. hjw. 3•t out on p•9•• I reE￿ to th8 ctsity ￿￿41e9￿ ￿ my oyAmlnalkn Lrf the accwnts oflh& Company the year erhJ&J R•*P￿S1bIIttIM and •h ol r•port As Ihè th*itYs Injst￿B of tho l*ts) are 81$0 tho droL*ors of thg Lxlmpany fcf the wrFX)ses rf ccrfnp8ny18w). you are responsible the Cowles Act 2(K6 {Ihè kfl. to ￿ audited ftrthi5 yaar th18r Part 16 cl th9 2¢))6 Acl and ar8 eligible for Independent 8xaminatw)n, I re￿rt ￿ resped of my ex8mlnaUon of your charity's a￿￿1$ as ¢arf*d out undef sedNJn 145 of the Charllles Act 2011 rfv 2011 Acri. In my exAmin8tkYb. I have folb)wed the DlrnctKm gNen ty the Chwity C(#nmissk)n lurthr sed¥￿ 1451SXb) of the 2011 Pd Indopendent oxamln•f* •tat•m•nt tTr (Y￿p￿￿$ gross irKxxn8 exL*thI £250.1KA) ond l am qualifi8d to undertake Ihe ex8ft￿nal￿)n by belng a quolhd ￿mber of Iln88rt n8ffl9 of 8ppIN￿ti1e listod bchtylj. Del8ts1 l rf n(rt apF4icatl9. comè to my attenti￿ l(Aher Ihat disclowl tdow") vknith giv8$ CaLFe to belth that acrA)untiThJ recryds not kepl kn acaJydanc• wilh 386 of the c￿npanIeS Act 2fTh: (Y • th& ac¥xMJnts do not crmFdy with rethnt aw)unllry req￿T￿nents under 8eclM)n 396 of Ihe compan￿ hrA 2￿6 other than any requranenl that thg actwnts gfft a In* and fa￿ vièw V*thith is not a matter considered as part of an Irvjep￿I examinalK)n: or SORP IFRS102). IER October 2018 T*lth the examinalh)n trJ attenllcm s￿L￿d be drawn In lh* rer¢At in 81oMd: FCA Relevant profo￿lon81 qu•lificatlon(sl or body Illanyl: IC￿￿ *86LkESg8 LJILreiP ooMreTJI4A LL ee)fvJoiofvJ ZSM Deiv Section B Disclosurè Only complete rf the exarniner needs lo hKdhhghl malerial maiter5 01 conGem {see CC32, Indopthjonl exanwn•ti(ffi rA dwrity a(t*Jnt&' dk•C1k￿ ar¥J Glv• h•r• brhf d•t4lh ol any It•ffl• that th• •xamln•rwl•hM Io dlKIo••. IER Octobor 2018 Receipts and pa ments accounts CC16a To Section A Receipts and payments A1 R•c AR) Sub to fj•7 4,7BJ 10.171 N•tof r•C￿P￿{p•Ylii￿ts) . IJ, J•1 M.171 0.171 SS.780 0,171 Section B Statement of assets and liabilities at the end of the period Unv8gtrf¢t•d ReJtslGted Endowmort Cafagories Deui B1 C•th fwMI• 41J42 fun De￿LI D•t* ¢hrft¢• o¥m w• B15 Uabllltl•• CHARITY COMMISSION FOR ENGIANO AND WALES Independent examlnerfs report on the accounts Section A Independent Examiner's Report R•port to th• nwnb•ws of On 4¢counts for th• ygar 311iLl￿1. hjw. 3•t out on p•9•• I reE￿ to th8 ctsity ￿￿41e9￿ ￿ my oyAmlnalkn Lrf the accwnts oflh& Company the year erhJ&J R•*P￿S1bIIttIM and •h ol r•port As Ihè th*itYs Injst￿B of tho l*ts) are 81$0 tho droL*ors of thg Lxlmpany fcf the wrFX)ses rf ccrfnp8ny18w). you are responsible the Cowles Act 2(K6 {Ihè kfl. to ￿ audited ftrthi5 yaar th18r Part 16 cl th9 2¢))6 Acl and ar8 eligible for Independent 8xaminatw)n, I re￿rt ￿ resped of my ex8mlnaUon of your charity's a￿￿1$ as ¢arf*d out undef sedNJn 145 of the Charllles Act 2011 rfv 2011 Acri. In my exAmin8tkYb. I have folb)wed the DlrnctKm gNen ty the Chwity C(#nmissk)n lurthr sed¥￿ 1451SXb) of the 2011 Pd Indopendent oxamln•f* •tat•m•nt tTr (Y￿p￿￿$ gross irKxxn8 exL*thI £250.1KA) ond l am qualifi8d to undertake Ihe ex8ft￿nal￿)n by belng a quolhd ￿mber of Iln88rt n8ffl9 of 8ppIN￿ti1e listod bchtylj. Del8ts1 l rf n(rt apF4icatl9. comè to my attenti￿ l(Aher Ihat disclowl tdow") vknith giv8$ CaLFe to belth that acrA)untiThJ recryds not kepl kn acaJydanc• wilh 386 of the c￿npanIeS Act 2fTh: (Y • th& ac¥xMJnts do not crmFdy with rethnt aw)unllry req￿T￿nents under 8eclM)n 396 of Ihe compan￿ hrA 2￿6 other than any requranenl that thg actwnts gfft a In* and fa￿ vièw V*thith is not a matter considered as part of an Irvjep￿I examinalK)n: or SORP IFRS102). IER October 2018 T*lth the examinalh)n trJ attenllcm s￿L￿d be drawn In lh* rer¢At in 81oMd: FCA Relevant profo￿lon81 qu•lificatlon(sl or body Illanyl: IC￿￿ *86LkESg8 LJILreiP ooMreTJI4A LL ee)fvJoiofvJ ZSM Deiv Section B Disclosurè Only complete rf the exarniner needs lo hKdhhghl malerial maiter5 01 conGem {see CC32, Indopthjonl exanwn•ti(ffi rA dwrity a(t*Jnt&' dk•C1k￿ ar¥J Glv• h•r• brhf d•t4lh ol any It•ffl• that th• •xamln•rwl•hM Io dlKIo••. IER Octobor 2018 Receipts and pa ments accounts CC16a To Section A Receipts and payments A1 R•c AR) Sub to fj•7 4,7BJ 10.171 N•tof r•C￿P￿{p•Ylii￿ts) . IJ, J•1 M.171 0.171 SS.780 0,171 Section B Statement of assets and liabilities at the end of the period Unv8gtrf¢t•d ReJtslGted Endowmort Cafagories Deui B1 C•th fwMI• 41J42 fun De￿LI D•t* ¢hrft¢• o¥m w• B15 Uabllltl••