2023-08-31-accounts

Trustees’ Annual Report for the period

From 01/09/22 Period start date To 31/08/23 Period end date

Charity name: St Francis Pre-School

Charity registration number: 1023639

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The aims of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups .
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	(a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; (b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas; (c) Instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	All trustees have regard to the guidance on public benefit.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Fundraising during the financial period in question is used to set up a forest school for the benefit of the mental and physical health of the children at the pre-school.
Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The Charity made a small profit this financial year despite facing significant challenges. Overall income was slightly up YoY however increased costs across the board meant profits were lower than in previous years. Operating profits were significantly lower than anticipated and cash reserves have been used to buffer this. The cost of living crisis continues to impact the charity as we aim to provide affordable childcare thus absorbing some of the increased costs. There was a large push on fundraising with the aim to provide new outdoor equipment in the next financial year. Investment was made in the classroom with new furniture and resources purchased for the academic year ahead.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are held to ensure there is a contingency for matters arising outside of the day to day running e.g. building maintenance, legal fees. Fundraising reserves are held and build until worthy opportunities arise to spend those funds. Those funds are due to be spent in the future by investing in a forest school provision for the setting as well as creating a sensory garden.
Amount of reserves held	Para 1.22	£53,940
Reasons for holding zero	Para 1.22	n/a

reserves
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	In October 2023 (2 months post year end), the pre-school closed as a result of staffing issues and the staff were made redundant. The funds of the Charity are being used to maintain essential services e.g. insurance, utilities in the hope that the pre-school will reopen again in 2024.

Additional information (optional)

Additional information (optional)	Additional information (optional)	Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	The day to day finances are fees for children attending the pre-school. This is made up either of government funding for free hours or fees invoiced to parents over an above their free hour quota. This is supplemented by fundraising by the committee.
A description of the principal risks facing the charity	Para 1.46	- The charity relies on the skills and time of parent led committee. - Financial pressures impact the day to day funds of the charity - Internal management - Recruitment and retention

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Pre-school Learning Alliance Model Pre- school Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated committee
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Election of trustees and committee members at AGM using voting method

Reference and Administrative details

Charity name	St Francis Pre School Ascot
Other name the charity uses
Registered charity number	1023639
Charity’s principal address	St Francis Pre-School Coronation Road South Ascot Berkshire SL5 9HG

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Fiona Carter	Co-Chair	28/09/22 -present
	David McKilligan	Co-Chair	28/09/22 -present
	Kayleigh Brown	Treasurer	09/21 – 01/08/23
	Kayleigh Edgington	Secretary	28/09/22 -present
	Tara Mellett	Treasurer	01/08/23-present

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

David McKilligan Signature(s) Fiona Carter David McKilligan Full name(s) Fiona Carter Position (eg Secretary, Co-Chair Co-chair Chair, etc) Date 28/06/24

Profit and Loss

St Francis Pre-School

For the year ended 31 August 2023

Profit and Loss St Francis Pre-School For the year ended 31 August 2023
	2023
Turnover
Breakfast Club Income	2,608.00
Clubs Income	1,599.50
Early Drop Income	930.25
Funding	95,600.42
Fundraising	3,585.28
Interest Income	198.80
Lunch Club Income	528.00
Non-funded fees	10,513.00
Preschool Activities Income	898.00
Sale of Uniform	226.00
Total Turnover	116,687.25
Cost of Sales
Clubs Cost of Sales	1,781.92
Employer NI	8,838.14
Fundraising expenses	3,716.38
Net salaries	65,649.28
Pension	2,969.33
Preschool Activities Cost of Sales	1,908.01
Supply Staff	885.32
Uniform Cost of Sales	603.81
Total Cost of Sales	86,352.19
Gross Profit	30,335.06
Administrative Costs
Admin	20.00
Bad Debt	1,805.46
Children's Party Costs	70.00
Cleaning	9,357.60
DBS costs	98.58
Electricity	3,406.79
Insurance	1,138.50
IT Software and Consumables	278.89
Legal Expenses	1,380.00
Marketing/Website	158.40
Photocopier	1,629.56
Rates	1,499.82
Refreshments	85.20
Repairs & Maintenance	3,532.43
Resources	2,028.19
Staff Entertainment	154.82

Profit and Loss St Francis Pre-School

27 Jun 2024 Page 1 of 2

Profit and Loss

	2023
Subscriptions	805.96
Telephone & Internet	1,182.29
Training	530.60
Total Administrative Costs	29,163.09
Operating Profit	1,171.97
Profit on Ordinary Activities Before Taxation	1,171.97
Profit after Taxation	1,171.97

Profit and Loss St Francis Pre-School

27 Jun 2024 Page 2 of 2

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