## **Trustees’ Annual Report for the period** ## **From 01/09/22 Period start date To 31/08/23 Period end date** ## **Charity name: St Francis Pre-School** ## **Charity registration number: 1023639** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The aims of the Pre-school are to**
**enhance the development and education**
**of children primarily under statutory**
**school age by encouraging parents to**
**understand and provide for the needs of**
**their children through community**
**groups .**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**(a) offering appropriate play, education**
**and care facilities, family learning and**
**extended hours groups, together with**
**the right of parents to take**
**responsibility for and to become**
**involved in the activities of such groups,**
**ensuring that such groups offer**
**opportunities for all children whatever**
**their race, culture, religion, means or**
**ability; (b) encouraging the study of the**
**needs of such children and their**
**families and promoting public interest in**
**and recognition of such needs in the**
**local areas; (c) Instigating and adhering**
**to and furthering the aims and objects**
**of the Pre-school Learning Alliance**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**All trustees have regard to the guidance**
**on public benefit.**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Fundraising during the financial period**
**in question is used to set up a forest**
**school for the benefit of the mental and**
**physical health of the children at the**
**pre-school.**| |**Financial Review**||| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The Charity made a small profit this**
**financial year despite facing significant**
**challenges. Overall income was slightly**
**up YoY however increased costs across**
**the board meant profits were lower than**
**in previous years. Operating profits**
**were significantly lower than anticipated**
**and cash reserves have been used to**
**buffer this. The cost of living crisis**
**continues to impact the charity as we**
**aim to provide affordable childcare thus**
**absorbing some of the increased costs.**
**There was a large push on fundraising**
**with the aim to provide new outdoor**
**equipment in the next financial year.**
**Investment was made in the classroom**
**with new furniture and resources**
**purchased for the academic year ahead.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are held to ensure there is a**
**contingency for matters arising outside**
**of the day to day running e.g. building**
**maintenance, legal fees. Fundraising**
**reserves are held and build until worthy**
**opportunities arise to spend those**
**funds. Those funds are due to be spent**
**in the future by investing in a forest**
**school provision for the setting as well**
**as creating a sensory garden.**| |Amount of reserves held|Para 1.22|**£53,940**| |Reasons for holding zero|Para 1.22|**n/a**| |reserves||| |---|---|---| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**In October 2023 (2 months post year**
**end), the pre-school closed as a result**
**of staffing issues and the staff were**
**made redundant. The funds of the**
**Charity are being used to maintain**
**essential services e.g. insurance,**
**utilities in the hope that the pre-school**
**will reopen again in 2024.**| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**| |---|---|---| |You may choose to include further statements where relevant about:||| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The day to day finances are fees for**
**children attending the pre-school. This**
**is made up either of government funding**
**for free hours or fees invoiced to**
**parents over an above their free hour**
**quota.**
**This is supplemented by fundraising by**
**the committee.**| |A description of the principal
risks facing the charity|Para 1.46|**-**
**The charity relies on the skills**
**and time of parent led committee.**
**-**
**Financial pressures impact the**
**day to day funds of the charity**
**-**
**Internal management**
**-**
**Recruitment and retention**| |||| |||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Pre-school Learning Alliance Model Pre-**
**school Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated committee**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Election of trustees and committee**
**members at AGM using voting method**| ## **Reference and Administrative details** |Charity name|**St Francis Pre School Ascot**| |---|---| |Other name the charity uses|| |Registered charity number|**1023639**| |Charity’s principal address|**St Francis Pre-School**
**Coronation Road**
**South Ascot**
**Berkshire**
**SL5 9HG**| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Fiona Carter|Co-Chair|28/09/22 -present|| ||David McKilligan|Co-Chair|28/09/22 -present|| ||Kayleigh Brown|Treasurer|09/21 – 01/08/23|| ||Kayleigh Edgington|Secretary|28/09/22 -present|| ||Tara Mellett|Treasurer|01/08/23-present|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** David McKilligan **Signature(s)** Fiona Carter David McKilligan **Full name(s)** Fiona Carter **Position (eg Secretary,** Co-Chair Co-chair **Chair, etc) Date** 28/06/24 ## **Profit and Loss** ## **St Francis Pre-School** ## **For the year ended 31 August 2023** |**Profit and Loss**
**St Francis Pre-School**
**For the year ended 31 August 2023**|| |---|---| ||**2023**| |**Turnover**|| |Breakfast Club Income|2,608.00| |Clubs Income|1,599.50| |Early Drop Income|930.25| |Funding|95,600.42| |Fundraising|3,585.28| |Interest Income|198.80| |Lunch Club Income|528.00| |Non-funded fees|10,513.00| |Preschool Activities Income|898.00| |Sale of Uniform|226.00| |**Total Turnover**|**116,687.25**| |**Cost of Sales**|| |Clubs Cost of Sales|1,781.92| |Employer NI|8,838.14| |Fundraising expenses|3,716.38| |Net salaries|65,649.28| |Pension|2,969.33| |Preschool Activities Cost of Sales|1,908.01| |Supply Staff|885.32| |Uniform Cost of Sales|603.81| |**Total Cost of Sales**|**86,352.19**| |**Gross Profit**|**30,335.06**| |**Administrative Costs**|| |Admin|20.00| |Bad Debt|1,805.46| |Children's Party Costs|70.00| |Cleaning|9,357.60| |DBS costs|98.58| |Electricity|3,406.79| |Insurance|1,138.50| |IT Software and Consumables|278.89| |Legal Expenses|1,380.00| |Marketing/Website|158.40| |Photocopier|1,629.56| |Rates|1,499.82| |Refreshments|85.20| |Repairs & Maintenance|3,532.43| |Resources|2,028.19| |Staff Entertainment|154.82| Profit and Loss St Francis Pre-School 27 Jun 2024 Page 1 of 2 Profit and Loss ||**2023**| |---|---| ||| |Subscriptions|805.96| |Telephone & Internet|1,182.29| |Training|530.60| |**Total Administrative Costs**|**29,163.09**| |**Operating Profit**|**1,171.97**| |**Profit on Ordinary Activities Before Taxation**|**1,171.97**| |**Profit after Taxation**|**1,171.97**| Profit and Loss St Francis Pre-School 27 Jun 2024 Page 2 of 2 rtpyl in ofrny of d*Tho1'iXÉ(rfM*S ¢•Yit4th1 14J ofLhe.Wl l Aa •NJ my ex•nww. l kne )wtd Illthe •wiK•bk DirKlinl4i¥t• ty d*Ch¥bty Commith* k• 14515MbioftrK A¢1. Tl*¢h¥rfy's t￿te&d L*SO.K￿ qwlified to un&t exWI￿￿￿bY ￿l￿A#9￿11rKd m¢rnb¢iof linffj Nm¢of*ppliC￿k I￿¢4 iKwJyll. I l ￿1￿141￿1(￿1e hA¥t