OpenCharities

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← The Rotary Club of Whitstable

2025-06-30-accounts

' ‘deny Trustees’ Annual Report for the period . COMMISSION. Period start date Period end date mal From ot 072024 To 30. 06 2025

Section A

Reference and administration details

Charity name THE ROTARY CLUB OF WHITSTABLE

Other names charity is known by

Registered charity number (if any)[1023624

The Whitstable Rotary Club

sd

Wraik Hill

Whitstable Kent

Names of the charity trustees who manage the charity

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RIX
MALCOLM SECRETARY N/A-whole year Club members generally
2 | [MURRAY]
RAMSEY
3 ANDREW JOHN TREASURER and N/A- whole year Club members generally
GOUGH PRESIDENT
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TAR

1

March 2012

Names ofthe trustees forthe the charity, ifany, (forexample, any custodian trustees) the charity, ifany, (forexample, any custodian trustees)
[Name =
————“‘sCC__		 Dates acted ifnotforwhole year
Names and addresses ofadvisers (Optional information)
e of adviser
Name		 Address
Name ofchiefexecutive ornames ofseniorstaffmembers (Optional information)
Not applicable. The charity has no employees or paid consultants.
Section B
Structure, governance and management
Description ofthe charity’s trusts
Type ofgoverning document ATesTEES
Howthe charity is constituted Bek3CorEE
TRUntee Selaatnn TRemnads APPOINTEDBYCLUBMEMBERSATA GENERALMEETING
Additional governance issues (Optional information)
.
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BugiGnal Intarnanan,Wate
relevant, about:		 TheRotaryclub ispartofthe district1120 Rotaryorganisation covering
KentandtheSouth East. It is alsogoverned bythe policiesofRotary
International. Each clubsubscribes tothesame
:
,
e
policies and procedures
adopted forthe induction and
training oftrustees:		 The charity is a standalone charity forthe purposes ofaccounting and
 Prepares itsown accounts forthe financial year. It is not part ofany group
accounting and its income is independent ofanygroup.
e
the charity’s organisational
structure and anywider
network with which the charity
works;
e
relationship with any related
parties:
e
trustees’ consideration of
major risks and the system
and procedures to manage
them.
TAR 2 March2012

TAR

Section C

Objectives and activities

The Club has General Charitable Purposes Summary of the objects of the Who the charity¥ helps:; ; charity set out in its The General Public/mankind governing document For Kent and UK and international projects

How the charity helps: 3 Makes Grants To Individuals e Makes Grants To Organisations e Provides Human Resource and services to individuals and other bodies Summary of the main ; ; activities undertaken for the e acquires goods for humanitarian purposes and arranges delivery public benefit in relation to whether through its own contacts or third-party couriers (including these objects (include within those arranged by Rotary International or District or local clubs engne Suntoar fh The charitable trustees declare that they have full regard to the Penge ne) euaeee Have guidance issued by the Charity Commission in relation to public benefit. had regard to the guidance issued by the Charity Commission on public benefit)

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March 2012

Additional details of objectives and activities (Optional information

Any requests for grants (effectively donations to that party) are considered by the members of the club who sit on the club community service committee. Any proposals are then submitted to the club council (including the trustees).

The club council is elected annually by the club members at its AGM

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4

March 2012

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Section D Achievements and performance
Summary of the main . . - :
achievements of the charity This has been another successful year for the charity specifically in
during the year relation to the administration of funds to provide humanitarian
support to those suffering because of the conflict in Ukraine. The
club’s income has been high, substantially because of these
projects.
Through the efforts of two of our Rotarian members, we have
administered funds received from four American Rotary Clubs as
well as generous individuals. The monies have been used to
purchase and deliver thermal clothing, medical supplies, water
purification units and triage medical kits. In all cases we are
working with the Rotary Club of Ukraine Unity as the receiving Rotary
club. That umbrella club is responsible for the delivery of goods
within Ukraine to the other constituent Rotary clubs,
Also, money has been used for the acquisition of emergency aid
vehicles, 4 x 4 vans and ambulances
The club has provided administrative services for grant aid and
private funding via its Treasurer. These are used as above and we
work with the president of the Ukraine Unity Club, for the purchase
and delivery of goods to Ukraine.
----- End of picture text -----

Again, distribution links to Ukraine are with The Ukraine Unity Club We have previously raised funds for Ukrainian refugees who have taken up temporary residence in Whitstable. These have been spent on clothing, rent, utilities, educational and social projects. They continue to be spent for continung need in the UK especially for the education of Ukraine refiugee children.

We have also raised money for local projects not connected to Ukraine. We have enjoyed particularly successful collections at Christmas tide and also through involvement with a local charity car parking facility (offered by a local school) which is open regularly throughout the year. When we manage the carpark, one half of the funds raised at that car parking are paid to that local school and the balance is held for the benefit of this charity.

We have made donations to other overseas emergency projects and also to local charitable organisations (many of whom make presentations to our club) and individuals in financial or social or medical distress.

We have been able to augment our donations via claims for Gift Aid and Gift Aid Small Donations

We have also raised money from social charity events such as dinners and concerts. In many cases we work with other charities to enhance the marketing and to focus fundraising. We may share the charitable monies with the other charity or give all the monies raised to that charit

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March 2012

Section E

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Financial review
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Brief statement of the charity’s policy on reserves

Charity Reserves

In our charity account, any sums not spent from Rotary grants or specific donations are held in reserve and ringfenced to be applied specifically towards projects that are acceptable to those donors. If a donation has been agreed but not yet paid then it is ring fenced in the club charity account and is not available for other charitable purposes. Other money is unreserved. It may be used for any charitable concerns that the club members may agree upon.

We have a broad policy that where donations are set aside for a specific cause but not paid within a year, we will chase the donee to ascertain if the payment is still required. If not, the sum will be reassigned to our charity account and again form part of our unreserved funds. In relation to our general account (which is club money for club administration and expenses), we do not have a specific reserves policy. Principally income is from our members’ subscriptions. However, budgets are prepared at the beginning of the financial year (including a small contingency fund) and we adhere to those budgets so there should not be an over spend. Our club subscription for each member is set to provide adequate monies for all scheduled expenses. We are always in credit for payment of such outgoings. Winding up (charitable and general funds)

However, in the event of the charity being wound up there would be no expenses that would have to be paid before liquidation. We have no employees (so there would be no redundancy or employment costs) or other long-term costs that would have to be met before the charity could be wound up. All debts are paid as they fall due. Payments are not committed unless there are sums to discharge the debt.

We have no leasing or hire purchase arrangements (whether for real property or equipment). We have made no forward commitments to pay any funds from our general account. We would be able to wind up the charity immediately.

After payment of any debts, all sums (if any) that are held in our general account would belong to the club members and would be repaid proportionately. Alternatively, if the club was to merge with another club any such funds would be held for the benefit of the new joint club subject to our club member approval.

Any general charitable monies held in our charity account (after payment towards specific projects) would be paid to the Rotary International Charitable foundation unless donors or club members instruct another charity. Alternatively, if the club was to merge with another club any such funds would be held the benefit of the new charitable account subject to approval.

As such the above principles form our reserve policy

Solvency

We have no concerns as to the solvency of the club.

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6

March 2012

Details of any funds materially in deficit

THERE ARE NONE

Further financial review details (Optional information)

You may choose to include diced nes Ls —ae ee ecco ol additional information, where fi 9d-raisi . 7 7 " pu tc ens ai orp i eee vulencaniccibenat: und-raising projects such as dinners and fun events. e the charity’s principal _ Rotary Organisation grants (both district and local) and collective sources of funds (including | donations from other clubs any fundraising);

Section F

Other optional information

Section G

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the of the the charity’s trustees

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on behalf of the of the the charity’s trustees ee
Full name(s) Rufiren Awhy Goucu Aibesiow Va AD fi De
Position (eg Secretary, Chair, |President Secretary
etc)
Date I) Maw. 2026
----- End of picture text -----

TAR

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March 2012

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----- Start of picture text -----

----- End of picture text -----*

CHARITY COMMISSIO FOR ENGLAND AND WALE

Independent examiner's‘ report on the accounts

Section A Independent Examiner’s Report

Set out on pages| Pages 1 to 4 (charity) and 5 to 6 (general)

Relevant professional qualification(s) or body (if any):

Address: | 5 Grimthorpe Avenue

----- Start of picture text -----
Whitstable
CT5 4QA
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see
CC32, Independent examination of charity accounts: directions and guidance
for examiners).
----- End of picture text -----

IER

1

October 2018

Give here brief details of any items that the examiner wishes to disclose.

IER

2

October 2018

de . CHARITY COMMISSION! _ Independent examiner's FOR ENGLAND AND WALES report on the accounts

Section A Independent Examiner’s Report

----- Start of picture text -----
Report to thememberstrustees/of | Rotary Club of Whitstable;
On accounts for the year | 30 June 2025 Charity
ended (if any)
Set out on pages | Pages 1 to 4 ( charity) and pages 5 to 6 ( General)
----- End of picture text -----

----- Start of picture text -----
Charity no | 1023624
(if any)
----- End of picture text -----

| report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/06/2024.

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Name: | Edward Rooney

Relevant professional qualification(s) or body (if any):

Address: | Cherry Trees 67 St Swithin’s Road

Whitstable

CT5 2HZ

Section B

Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

IER

1

October 2018

Give here brief details of any items that the examiner wishes to disclose.

IER

2

October 2018