IOK4 Trustees. Annual Report for the period Period start date Period end date From Year 2023 01 107 106 Reference and administration details Charity name THE ROTARY CLUB OF VVHITSTABLE Year 2024 Section A Other name8 charlty is known by The Vvhitstable Rotary Club Registsred charity number (if any) 1023624 Charlty's principal address The Crescent Turner Hotel Wraik Hill Whitstable Kent Postcode CT5 3BY Names of the charlty trustses who manage the charlty Tru8teo name Offl¢e {If any Date8 actèd If not for whole ear PRESIDENT during the reporting period SECRETARY Name of person {or body) entltled toa oint trustee ifan Club members generally ANTHONY DAVID RIX MALCOLM MURRAY RAMSEY ANDREW JOHN GOUGH NIA- whole year NIA-whole year Club members generally TREASURER NIA- whole year Club members generally 10 11 12 13 14 15 16 17 18 19 20 TAR March 2012
Names of the trustees for the charity, if any, (for example, any custodian trustees) Name There are none other than above Dates acted if not for whole ear Names and addresses of advisers (Optional infonnatlon) e of adviser Name Address none Name of chief executive or names of senior staff members (Optional Information) Not applicable. The charity has no employees or paid consultants. Section B Structure, Descrlption of the charlty's trusts Type of governing document A TRUST DEED ee itution I overnance and mana ement How the charity is constituted AS A CHARITABLE TRUST Trustee selection methods FJFP ieciea APPOINTED BY CLUB MEMBERS AT A GENERAL MEETING Addltional governance Issues (Optional inforniation) You may choose to include additional information, where The Rotary club is part of the District 1120 Rotary organisation covering relevant, about: Kent and the South East. It is also governed by the policies of Rotary Intemational. Each club subscribes to the same. The charity is a standalone charity for the purposes of accounting and prepares its own accounts for the financial year. It is not part of any group accounting and its income is independent of any group. policies and procedures adopted for the induction and training of trustees. the charity's organisational structure and any wider network with which the charity works,. relationship with any related parties., trustees, consideration of major risks and the system and procedures to manage them. TAR March 2012
Section C Ob'ectives and activities The Club has General Charitable Purposes Who the charity helps: The General Publiclmankind For Kent and UK and international projects Summary ofthe objects of the charity set out in its governing document How the charity helps: Makes Grants To Individuals Makes Grants To Organisations Provides Human Resource and services to individuals and other bodies Summary of the main activities undertaken for the public benefit in relatlon to these objects (include withln this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commisslon on public benefit) acquires goods for humanitarian purposes and arranges delivery whether through its own contacts or third-party couriers (including those arranged by Rotary Intemational or District or local club8 The charitable trustees declare that they have full regard to the guidance issued by the Charity Commission in relation to public benefit. TAR March 2012
Additional details of objectives and activities (Optional infomiation) Any requests for grants (effectively donations to thal paty) are considered by the members of the club who sit on the club community seniice committee. Any proposals are then submitted to the club council (including the trustees). If recommended these proposals are submitted to the club members for discussion and final approval. The trustees would not make payments which do not meet with the approval of the club members. You may choose to include further statements, where relevant, about.. policy on grantmaking., policy programme related investment; contribution made by volunteers. The bulk of the Charitable Funds held are currently invested.in a bank deposit account with the club's bankers. Donations for the principal humanitarian aid projects have usually been spent within 21128 days of receipt. All the Glub members, including the trustees, are volunteers. They give of their time freely and without recompense (save for agreed out-of-pocket expenses for items acquired on behalf of the club). The club council is elected annually by the club members at its AGM TAR March 2012
Section D Achievements and performance Summary ofthe main achievements of the charity during the year This has been another SUCssful year for the charity specifically in relation to the administration of funds to provide humanitarian support to those suffering because of the conflict in Ukraine. The club's income has remained substantial because of these projects. Through the efforts of two of our Rotarian members we have administered funds received from four American Rotary Clubs. The monies have been used to purchase and deliver thermal clothing, medical supplies, water purification units and triage medical kits. In all cases we are working with the Rotsry Club of Ukraine Unty as the reIving Rotary club. That umbrella club is responsible for the delivery of goods within Ukraine to the other constituent Rotary clubs We have also arranged the purchase and delivery of ambulances and 4x 4 vehicles to Ukraine. This has been with the help of the Rotary Club of San Antonio Texas. These are for the use of civilians and combat troops. We have received a donation for a faciavdental project in Ukraine for reconstructive surgery for victims of the war. Gift Aid was claimed to supplement the donation The club has provided administrative SeNiS for grant aid and private funding via its Treasurer. These are used as above and we work with the president of the Unity Club, for the purchase and delivery of goods to Ukraine. In addition, we have continued our link with an Australian organisation. This is CMRB Global Limrted, an Australian entrepreneurial group, and have administered and raised the further sum of £39,000 for the purchase of brand new portable premature baby incubators to be purchased from mom Incubators Limited of Nottingham. These incubators are innovatory and are invaluable to frontline medics at maternty hospitals and clinics in Ukraine where, regrettably, the Inciden of premature birth is much greater than nomial because of the stressful and disturbing conditions faced by mothers- to- be. Vvhitstable RC has and continues to coordinate the donations from Australia and other UK links. Again, distribution links to Ukraine are with The Ukraine Unity Club Finally with regard to Ukraine we have reiVed and administered income from other UK Rotary clubs for water purification projects and medical supplies. We have continued to use some of our funds for Ukrainian refugees who have taken up temporary residence in Whitstable. These have been spent on clothing, rent, utilities, educational and social projects We have also raised money for local projects not connected to Ukraine. We have enjoyed particularly SUCSSfUl collections at Christmas tide and also throu h involvement with a local chari March 2012 TAR
Section D Achievements and performance car parking facility which is open regularly throughout the year. When we manage the carpark, one half of the funds raised at that car parking is paid to a local school and the balance is held for the benefit of this charity. We have made donations to other overseas emergency projects and also to local charitable organisations (many of whom make presentations to our club) and individuals in financial or social or medical distress. We have been able to augment some of our donations via claims for Gift Aid and Gift Aid Small Donations TAR March 2012
Section E Financial review Brief statement of the charity's policy on reserves Charity Reserves In our charity account, any sums not spent trom Rotary grants or specific donations are held in resenie and ringfenced to be applied specifically towards projects. Where specific sums have been donated by an individual or organisation, we apply those funds to projects that are acptable to those donors. If a donation has been agreed by the members of the club but not yet paid then it is ring fenced in the club charity account and is not available for other charitable purposes. Other money is unreserved. We have a broad policy that where donations are set aside but not paid within a year, we will chase the donee to ascertain if the payment is still required. If not, the sum will again form part of our unreserved funds. In relation to our general account (which is club money for club administration and expenses), we do not have a specific reserves policy. Principally income is from our members, subscriptions. However, budgets are prepared at the beginning of the financial year (including a small contingency fund) and we adhere to those budgets so there should not be an over spend. Our club subscription for each member is set to provide adequate monies for all scheduled expenses. We are always in credit for payment of such outgoings. Wlndlng up (charltabl8 and general funds) However, in the event of the charity being wound up there would be no expenses that would have to be paid before liquidation. We have no employees (so there would be no redundancy or employment costs) or other long-tenn costs that would have to be met before the charity could be wound up. All debts are paid as they fall due. Payments are not committed unless there are sums to discharge the debt. We have no leasing or hire purchase arrangements (whether for real property or equipment). We have made no forward commitments to pay any funds from our general or charity account. We would be able to wind up the charity immediately. After payment of any debts, all sums (if any) that are held in our account would belong to the club members and would be repaid proportionately. Altematively, if the club was to merge with another club any such funds would be held for the benefit of the newjoint club subject to our club member approval. Any general charitable monies held in our charit account (after payment towards specific projects) would be paid to the Rotary International Charitable foundation unless donors or club members instruct another charity. Alternatively, if the club was to merge with another club any such funds would be held the benefit of the new club and paid to its charitable account subject to approval by this club's members eneral As such the above principles form our reserve policy Solvency We have no cOnmS as to the solvency of the club. TAR March 2012
Details of any funds materially in deficit THERE ARE NONE Further financial review details (Optional infomlation) You may choose to include Fund raising from public collections, donations from individuals and additional information. where organisations (whether at public collections or privately or at specific relevant about: fund-raising projects). the charity's principal sources of funds (including Rotary Organisation grants (both district and local) and collective any fundraising). donations from other clubs how expenditu has supported the key objectives of the charity. investment policy and objectives including any ethical investment policy adopted. HMRC Gift Aid claims As will be seen from above our funds have supported numerous projects both locally and on the international stage. The investment policy is limited as stated above Section F Other optional information None Section G Declaration The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trusJw-' Signature(s Full name{s) Position {eg Secretary, Chair, etc) .k- Goucfd Now Imm diate past Presiden Treasurer Date TAR Marth 2012
CHARITY COMMISSIO FOR ENGLAND AND WALE Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Rotary Club of Whitstable On accounts for the year ended 30 June 2024 Charity no (If any) 1023624 Set out on pages Pages 1 to 2 (general) and 3 to 8 (charity ) I report to the trustees on my examination of the accounts of the above charity ('the Trust") for the year ended 3010612024 Responsibilltles and As the charity trustees of the Trust, you are responsible for the basis of report preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Independent examiner's statement Slgned: Date: 10.11. 2oL Name: Paul Downes Relevant professional qualificationls) or body (if any): Address: 5 Grimthorpe Avenue Vvhitstable CT5 4QA Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). IER October 2018
Give here brief details of any items that the examiner wishes to disclose. NONE IER October 2018
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Rotary Club of Vthitstable On accounts for the year ended 30 June 2024 Charity no (if any) 1023624 Set out on pages Pages 1 to 2 ( general ) and 3 to 8 { charity) I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3010612024. Responsibilities and As the Gharity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the AGt'). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5}(b) of the Act. I have completed my examination. I confinn that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Independent examiner's ststement Signed: Date: Iz Name: Cedric Moore Relevant professional qualification(s) or body (if any): Address: 20 Woodvale Avenue Chestfield CT5 3NJ Section B Disclosure Only complete if the examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). IER October 2018
Give here brief details of any items that the examiner wishes to disclose. NONE IER October 2018
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