IOK4
Trustees. Annual Report for the period
Period start date
Period end date
From
Year
2023
01
107
106
Reference and administration details
Charity name
THE ROTARY CLUB OF VVHITSTABLE
Year
2024
Section A
Other name8 charlty is known by
The Vvhitstable Rotary Club
Registsred charity number (if any)
1023624
Charlty's principal address
The Crescent Turner Hotel
Wraik Hill
Whitstable Kent
Postcode
CT5 3BY
Names of the charlty trustses who manage the charlty
Tru8teo name
Offl¢e {If any
Date8 actèd If not for whole
ear
PRESIDENT during
the reporting period
SECRETARY
Name of person {or body) entltled
toa
oint trustee
ifan
Club members generally
ANTHONY DAVID
RIX
MALCOLM
MURRAY
RAMSEY
ANDREW JOHN
GOUGH
NIA- whole year
NIA-whole year
Club members generally
TREASURER
NIA- whole year
Club members generally
10
11
12
13
14
15
16
17
18
19
20
TAR
March 2012

Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name
There are none other than above
Dates acted if not for whole
ear
Names and addresses of advisers (Optional infonnatlon)
e of adviser
Name
Address
none
Name of chief executive or names of senior staff members (Optional Information)
Not applicable. The charity has no employees or paid consultants.
Section B
Structure,
Descrlption of the charlty's trusts
Type of governing document
A TRUST DEED
ee
itution I
overnance and mana
ement
How the charity is constituted
AS A CHARITABLE TRUST
Trustee selection methods
FJFP
ieciea
APPOINTED BY CLUB MEMBERS AT A GENERAL MEETING
Addltional governance Issues (Optional inforniation)
You may choose to include
additional information, where
The Rotary club is part of the District 1120 Rotary organisation covering
relevant, about:
Kent and the South East. It is also governed by the policies of Rotary
Intemational. Each club subscribes to the same.
The charity is a standalone charity for the purposes of accounting and
prepares its own accounts for the financial year. It is not part of any group
accounting and its income is independent of any group.
policies and procedures
adopted for the induction and
training of trustees.
the charity's organisational
structure and any wider
network with which the charity
works,.
relationship with any related
parties.,
trustees, consideration of
major risks and the system
and procedures to manage
them.
TAR
March 2012

Section C
Ob'ectives and activities
The Club has General Charitable Purposes
Who the charity helps:
The General Publiclmankind
For Kent and UK and international projects
Summary ofthe objects of the
charity set out in its
governing document
How the charity helps:
Makes Grants To Individuals
Makes Grants To Organisations
Provides Human Resource and services to individuals and other
bodies
Summary of the main
activities undertaken for the
public benefit in relatlon to
these objects (include withln
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commisslon on public
benefit)
acquires goods for humanitarian purposes and arranges delivery
whether through its own contacts or third-party couriers (including
those arranged by Rotary Intemational or District or local club8
The charitable trustees declare that they have full regard to the
guidance issued by the Charity Commission in relation to public benefit.
TAR
March 2012

Additional details of objectives and activities (Optional infomiation)
Any requests for grants (effectively donations to thal paty) are
considered by the members of the club who sit on the club community
seniice committee. Any proposals are then submitted to the club council
(including the trustees).
If recommended these proposals are submitted to the club members for
discussion and final approval. The trustees would not make payments
which do not meet with the approval of the club members.
You may choose to include
further statements, where
relevant, about..
policy on grantmaking.,
policy programme related
investment;
contribution made by
volunteers.
The bulk of the Charitable Funds held are currently invested.in a bank
deposit account with the club's bankers. Donations for the principal
humanitarian aid projects have usually been spent within 21128 days of
receipt.
All the Glub members, including the trustees, are volunteers. They give of
their time freely and without recompense (save for agreed out-of-pocket
expenses for items acquired on behalf of the club).
The club council is elected annually by the club members at its AGM
TAR
March 2012

Section D
Achievements and performance
Summary ofthe main
achievements of the charity
during the year
This has been another SUC￿ssful year for the charity specifically in
relation to the administration of funds to provide humanitarian
support to those suffering because of the conflict in Ukraine. The
club's income has remained substantial because of these projects.
Through the efforts of two of our Rotarian members we have
administered funds received from four American Rotary Clubs. The
monies have been used to purchase and deliver thermal clothing,
medical supplies, water purification units and triage medical kits. In
all cases we are working with the Rotsry Club of Ukraine Unty as
the re￿Iving Rotary club. That umbrella club is responsible for the
delivery of goods within Ukraine to the other constituent Rotary clubs
We have also arranged the purchase and delivery of ambulances
and 4x 4 vehicles to Ukraine. This has been with the help of the
Rotary Club of San Antonio Texas. These are for the use of civilians
and combat troops.
We have received a donation for a faciavdental project in Ukraine for
reconstructive surgery for victims of the war. Gift Aid was claimed to
supplement the donation
The club has provided administrative SeNi￿S for grant aid and
private funding via its Treasurer. These are used as above and we
work with the president of the Unity Club, for the purchase and
delivery of goods to Ukraine.
In addition, we have continued our link with an Australian
organisation. This is CMRB Global Limrted, an Australian
entrepreneurial group, and have administered and raised the further
sum of £39,000 for the purchase of brand new portable premature
baby incubators to be purchased from mom Incubators Limited of
Nottingham. These incubators are innovatory and are invaluable to
frontline medics at maternty hospitals and clinics in Ukraine where,
regrettably, the Inciden￿ of premature birth is much greater than
nomial because of the stressful and disturbing conditions faced by
mothers- to- be. Vvhitstable RC has and continues to coordinate the
donations from Australia and other UK links.
Again, distribution links to Ukraine are with The Ukraine Unity Club
Finally with regard to Ukraine we have re￿iVed and administered
income from other UK Rotary clubs for water purification projects and
medical supplies.
We have continued to use some of our funds for Ukrainian
refugees who have taken up temporary residence in Whitstable.
These have been spent on clothing, rent, utilities, educational and
social projects
We have also raised money for local projects not connected to
Ukraine. We have enjoyed particularly SUC￿SSfUl collections at
Christmas tide and also throu
h involvement with a local chari
March 2012
TAR

Section D
Achievements and performance
car parking facility which is open regularly throughout the year.
When we manage the carpark, one half of the funds raised at that
car parking is paid to a local school and the balance is held for the
benefit of this charity.
We have made donations to other overseas emergency projects
and also to local charitable organisations (many of whom make
presentations to our club) and individuals in financial or social or
medical distress.
We have been able to augment some of our donations via claims
for Gift Aid and Gift Aid Small Donations
TAR
March 2012

Section E
Financial review
Brief statement of the
charity's policy on reserves
Charity Reserves
In our charity account, any sums not spent trom Rotary grants or specific
donations are held in resenie and ringfenced to be applied specifically
towards projects. Where specific sums have been donated by an
individual or organisation, we apply those funds to projects that are
ac￿ptable to those donors.
If a donation has been agreed by the members of the club but not yet
paid then it is ring fenced in the club charity account and is not available
for other charitable purposes. Other money is unreserved.
We have a broad policy that where donations are set aside but not paid
within a year, we will chase the donee to ascertain if the payment is still
required. If not, the sum will again form part of our unreserved funds.
In relation to our general account (which is club money for club
administration and expenses), we do not have a specific reserves policy.
Principally income is from our members, subscriptions. However, budgets
are prepared at the beginning of the financial year (including a small
contingency fund) and we adhere to those budgets so there should not
be an over spend. Our club subscription for each member is set to
provide adequate monies for all scheduled expenses. We are always in
credit for payment of such outgoings.
Wlndlng up (charltabl8 and general funds)
However, in the event of the charity being wound up there would be no
expenses that would have to be paid before liquidation. We have no
employees (so there would be no redundancy or employment costs) or
other long-tenn costs that would have to be met before the charity could
be wound up. All debts are paid as they fall due. Payments are not
committed unless there are sums to discharge the debt.
We have no leasing or hire purchase arrangements (whether for real
property or equipment). We have made no forward commitments to pay
any funds from our general or charity account. We would be able to wind
up the charity immediately.
After payment of any debts, all sums (if any) that are held in our
account would belong to the club members and would be repaid
proportionately. Altematively, if the club was to merge with another club
any such funds would be held for the benefit of the newjoint club subject
to our club member approval.
Any general charitable monies held in our charit
account (after payment
towards specific projects) would be paid to the Rotary International
Charitable foundation unless donors or club members instruct another
charity. Alternatively, if the club was to merge with another club any such
funds would be held the benefit of the new club and paid to its charitable
account subject to approval by this club's members
eneral
As such the above principles form our reserve policy
Solvency
We have no cOn￿mS as to the solvency of the club.
TAR
March 2012

Details of any funds materially
in deficit
THERE ARE NONE
Further financial review details (Optional infomlation)
You may choose to include
Fund raising from public collections, donations from individuals and
additional information. where
organisations (whether at public collections or privately or at specific
relevant about:
fund-raising projects).
the charity's principal
sources of funds (including
Rotary Organisation grants (both district and local) and collective
any fundraising).
donations from other clubs
how expenditu￿ has
supported the key objectives
of the charity.
investment policy and
objectives including any
ethical investment policy
adopted.
HMRC Gift Aid claims
As will be seen from above our funds have supported numerous projects
both locally and on the international stage.
The investment policy is limited as stated above
Section F
Other optional information
None
Section G
Declaration
The trustees declare that they have approved the trustees. report above.
Signed on behalf of the charity's trusJw-'
Signature(s
Full name{s)
Position {eg Secretary, Chair,
etc)
.k- Goucfd
Now Imm
diate past Presiden
Treasurer
Date
TAR
Marth 2012

CHARITY COMMISSIO
FOR ENGLAND AND WALE
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Rotary Club of Whitstable
On accounts for the
year ended
30 June 2024
Charity no
(If any)
1023624
Set out on pages
Pages 1 to 2 (general) and 3 to 8 (charity )
I report to the trustees on my examination of the accounts of the above
charity ('the Trust") for the year ended 3010612024
Responsibilltles and As the charity trustees of the Trust, you are responsible for the
basis of report preparation of the accounts in accordance with the requirements of the
Charities Act 2011 ("the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5){b) of the Act.
I have completed my examination. I confirm that no material matters
have come to my attention in connection with the examination which gives
me cause to believe that in, any material respect:
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in order to
enable a proper understanding of the accounts to be reached.
Independent
examiner's
statement
Slgned:
Date:
10.11. 2oL
Name:
Paul Downes
Relevant professional
qualificationls) or
body (if any):
Address:
5 Grimthorpe Avenue
Vvhitstable
CT5 4QA
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see
CC32, Independent examination of charity accounts.. directions and guidance
for examiners).
IER
October 2018

Give here brief details of
any items that the
examiner wishes to
disclose.
NONE
IER
October 2018

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Rotary Club of Vthitstable
On accounts for the year
ended
30 June 2024
Charity no
(if any)
1023624
Set out on pages
Pages 1 to 2 ( general ) and 3 to 8 { charity)
I report to the trustees on my examination of the accounts of the above
charity ("the Trust") for the year ended 3010612024.
Responsibilities and As the Gharity trustees of the Trust. you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 ("the AGt').
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5}(b) of the Act.
I have completed my examination. I confinn that no material matters have
come to my attention in connection with the examination which gives me
cause to believe that in, any material respect:
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Independent
examiner's ststement
Signed:
Date:
Iz
Name:
Cedric Moore
Relevant professional
qualification(s) or body
(if any):
Address:
20 Woodvale Avenue
Chestfield
CT5 3NJ
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concem (see CC32,
Independent examination of charity accounts.. directions and guidance for
examiners).
IER
October 2018

Give here brief details of
any items that the
examiner wishes to
disclose.
NONE
IER
October 2018

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