Stowey Bears Preschool AGM January 18th 2023 e_scho
Agenda
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Welcome
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Highlights
• HR
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Financial Report
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Committee Roles
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Fundraising
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• Any Outstanding Business
Highlights
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Providing a nurturing environment to 23 children
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• Open 5 days a week (half day on a Friday)
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• 13 children graduated from Stowey Bears to Nether Stowey Primary School
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• Predicting 7 children will make that transition this year
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• Very successful Coffee Mornings
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GOOD Ofsted inspection
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Fees review showing we’re priced similarly to other local settings but due another review
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• Outside equipment has been very popular and beneficial to the children’s learning
HR
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Staff feedback questionnaires
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New manager
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New member of staff
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Recruitment update
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Financial Summary
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Tina as business and finance manager has made sure that we remain financially sustainable. Protecting the reserve and reinvesting where required
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Total income was £65,102 and total expenditure £61,726
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Cash flow opening balance of £0-£10,494.74 in September 2021 and closing balance of £3,376.20 in August 2022
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• Bank account opening balance of £25,740.16 (01/09/21) and closing balance of £27,573.50 (31/08/22)
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• £10k contingency remains
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Wages were our largest outgoing by far and all wages across the board increased in line with National Minimum Wage increase in April 2022 by 6.6%
| Stowey Bears | Stowey Bears | Stowey Bears | Stowey Bears | Stowey Bears | Stowey Bears | Stowey Bears | Stowey Bears | Stowey Bears | Stowey Bears | Stowey Bears | Stowey Bears | Stowey Bears | ||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 2021-22 | ||||||||||||||||
| Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 TOTAL |
||||||||||||||||
| Average | ||||||||||||||||
| INCOME | ||||||||||||||||
| Fees | 1,261. 50 |
331.2 0 |
1,811. 34 |
267.4 0 |
1,456. 35 |
400.0 0 |
2,709. 83 |
1,207. 03 |
2,826. 38 |
3,915. 07 |
603.3 5 |
- 30.00 |
16,759.45 |
1,396.62 | ||
| 2year old free entitlement | 811.2 0 |
- |
- |
- |
780.0 0 |
- |
101.4 0 |
842.4 0 |
- |
- |
93.60 |
- |
2,628.60 |
219.05 | ||
| 3/4year old free entitlement | 13,00 9.79 |
192.6 0 |
- |
1,883. 09 |
10,98 8.76 |
- |
3,260. 48 |
11,25 4.82 |
148.0 0 |
- |
2,000. 05 |
- |
42,737.59 |
3,561.47 | ||
| EarlyYears Pupil Premium | 103.3 5 |
- |
- |
- |
100.1 7 |
- |
- |
190.8 0 |
- |
- |
- |
- |
394.32 |
32.86 | ||
| Fees for snack / lunch | 165.0 0 |
- |
192.5 0 |
- |
192.5 0 |
- |
165.0 0 |
137.5 0 |
- |
192.5 0 |
- |
- |
1,045.00 |
87.08 | ||
| Fundraising | - | 12.50 |
114.3 0 |
- 8.40 |
526.0 0 |
32.91 |
- |
- |
- 1.91 |
- |
534.4 0 |
19.21 |
1,229.01 |
102.42 | ||
| Bank interest | - | - |
- |
- |
- |
- |
- |
- |
- |
- |
- |
- |
- |
- | ||
| Other | - | 96.35 |
- |
- |
96.35 |
115.6 2 |
- |
- |
- |
- |
- |
- |
308.32 |
25.69 | ||
| Total | 15,350 .84 632.65 2,118. 14 2,142. 09 14,140 .13 548.53 6,236. 71 13,632 .55 2,972. 47 4,107. 57 3,231. 40 - 10.79 65,102.29 5,425.19 |
|||||||||||||||
| EXPENDITURE | Average | |||||||||||||||
| Salaries (Inc Hol & Tax) | 3,034. 55 |
3,812. 94 |
3,054. 58 |
4,312. 21 |
3,069. 33 |
3,818. 71 |
4,420. 53 |
3,359. 36 |
3,751. 51 |
4,335. 15 |
4,595. 84 |
4,651. 09 |
46,215.80 |
3,851.32 | ||
| Employers National Insurance | - | - |
- |
- |
- |
- |
- |
- |
- |
- |
- |
- |
- |
- | ||
| Recruitment | 13.00 | - |
96.20 |
- |
- |
- |
- |
- |
- |
- |
- |
13.00 |
122.20 |
10.18 | ||
| Staff training | - | 65.00 |
- |
- |
- |
- |
- |
- |
- |
- |
- |
- |
65.00 |
5.42 | ||
| Rent and rates | - | - |
- |
- |
- |
- |
- |
- |
- |
- |
- |
- |
- |
- | ||
| Utlities | 433.7 4 |
101.2 1 |
151.8 0 |
243.0 3 |
212.2 4 |
202.3 7 |
283.5 2 |
- |
325.1 7 |
329.5 0 |
285.8 4 |
306.1 7 |
2,874.59 |
239.55 | ||
| BuildingMaintenance/cleaning | 268.5 6 |
- |
36.00 |
520.4 9 |
168.9 0 |
- |
239.8 0 |
1,746. 40 |
108.0 0 |
528.0 0 |
72.00 |
72.00 |
3,760.15 |
313.35 | ||
| Insurance/OFSTED | 82.06 | - |
- |
83.25 |
83.52 |
83.55 |
83.55 |
83.55 |
83.55 |
83.55 |
83.55 |
83.55 |
833.68 |
69.47 | ||
| Telephone/Internet | 31.20 | 31.20 |
31.20 |
38.90 |
40.80 |
40.80 |
40.82 |
40.80 |
40.82 |
43.80 |
43.82 |
43.82 |
467.98 |
39.00 | ||
| Food costs/snacks | 67.34 | 55.49 |
23.78 |
29.29 |
64.26 |
22.61 |
83.84 |
21.63 |
81.35 |
101.9 7 |
106.5 9 |
- |
658.15 |
54.85 | ||
| Consumables | 114.6 9 |
12.02 |
79.59 |
177.4 2 |
282.4 7 |
380.0 6 |
385.5 7 |
74.50 |
279.2 4 |
90.51 |
31.77 |
477.3 6 |
2,385.20 |
198.77 | ||
| Equipment | 557.5 2 |
110.0 0 |
693.9 7 |
- |
15.49 |
1,143. 88 |
76.99 |
- |
- |
1,123. 00 |
- |
- |
3,720.85 |
310.07 | ||
| Subscriptions/memberships | 253.4 4 |
32.40 |
32.40 |
32.40 |
32.40 |
67.40 |
32.40 |
34.80 |
34.80 |
34.80 |
69.80 |
34.80 |
691.84 |
57.65 | ||
| Marketing | - | 122.4 0 |
- |
- |
- |
- |
- |
- |
- |
- |
- |
- |
122.40 |
10.20 | ||
| Admin costs -postage etc | - | - |
- |
- |
- |
- |
- |
- |
- |
- |
- |
- |
- |
- | ||
| Professional fees(accountant / HR /payroll) | - | - |
- |
- |
- |
- |
- |
- |
- |
- |
- |
- |
- |
- | ||
| - |
Committee Roles
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Chairperson (and Deputy)
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Treasurer
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Secretary
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Health and Safety
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Safeguarding
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Fundraising
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Fundraising
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• Where Are The Bears?
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• Bingo (with Nether Stowey Primary School) February 24th
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Easter Raffle
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Nearly New Sale
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Any other ideas?
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AOB and Looking Forward
• Complete our outdoor classroom
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Support the staff organising trips
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• Create stronger links with school
| Stowey Bears | Stowey Bears | Stowey Bears | Stowey Bears | Stowey Bears | Stowey Bears | Stowey Bears | Stowey Bears | Stowey Bears | Stowey Bears | Stowey Bears | Stowey Bears | Stowey Bears | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 2021-22 | |||||||||||||
| Sep-21 | Oct-21 | Nov-21 | Dec-21 | Jan-22 | Feb-22 | Mar-22 | Apr-22 | May-22 | Jun-22 | Jul-22 | Aug-22 | TOTAL | |
| INCOME | |||||||||||||
| Fees | 1,261.50 | 331.20 | 1,811.34 | 267.40 | 1,456.35 | 400.00 | 2,709.83 | 1,207.03 | 2,826.38 | 3,915.07 | 603.35 | 30.00 - |
16,759.45 |
| 2year old free entitlement | 811.20 | - | - | - | 780.00 | - | 101.40 | 842.40 | - | - | 93.60 | - | 2,628.60 |
| 3/4year old free entitlement | 13,009.79 | 192.60 | - | 1,883.09 | 10,988.76 | - | 3,260.48 | 11,254.82 | 148.00 | - | 2,000.05 | - | 42,737.59 |
| EarlyYears Pupil Premium | 103.35 | - | - | - | 100.17 | - | - | 190.80 | - | - | - | - | 394.32 |
| Fees for snack/lunch | 165.00 | - | 192.50 | - | 192.50 | - | 165.00 | 137.50 | - | 192.50 | - | - | 1,045.00 |
| Fundraising | - | 12.50 | 114.30 | 8.40 - |
526.00 | 32.91 | - | - | 1.91 - |
- | 534.40 | 19.21 | 1,229.01 |
| Bank interest | - | - | - | - | - | - | - | - | - | - | - | - | - |
| Other | - | 96.35 | - | - | 96.35 | 115.62 | - | - | - | - | - | - | 308.32 |
| Total | 15,350.84 632.65 2,118.14 2,142.09 14,140.13 548.53 6,236.71 13,632.55 2,972.47 4,107.57 3,231.40 10.79 - |
65,102.29 | |||||||||||
| EXPENDITURE | |||||||||||||
| Salaries(Inc Hol & Tax) | 3,034.55 | 3,812.94 | 3,054.58 | 4,312.21 | 3,069.33 | 3,818.71 | 4,420.53 | 3,359.36 | 3,751.51 | 4,335.15 | 4,595.84 | 4,651.09 | 46,215.80 |
| Employers National Insurance | - | - | - | - | - | - | - | - | - | - | - | - | - |
| Recruitment | 13.00 | - | 96.20 | - | - | - | - | - | - | - | - | 13.00 | 122.20 |
| Staff training | - | 65.00 | - | - | - | - | - | - | - | - | - | - | 65.00 |
| Rent and rates | - | - | - | - | - | - | - | - | - | - | - | - | - |
| Utlities | 433.74 | 101.21 | 151.80 | 243.03 | 212.24 | 202.37 | 283.52 | - | 325.17 | 329.50 | 285.84 | 306.17 | 2,874.59 |
| BuildingMaintenance/cleaning | 268.56 | - | 36.00 | 520.49 | 168.90 | - | 239.80 | 1,746.40 | 108.00 | 528.00 | 72.00 | 72.00 | 3,760.15 |
| Insurance/OFSTED | 82.06 | - | - | 83.25 | 83.52 | 83.55 | 83.55 | 83.55 | 83.55 | 83.55 | 83.55 | 83.55 | 833.68 |
| Telephone/Internet | 31.20 | 31.20 | 31.20 | 38.90 | 40.80 | 40.80 | 40.82 | 40.80 | 40.82 | 43.80 | 43.82 | 43.82 | 467.98 |
| Food costs/snacks | 67.34 | 55.49 | 23.78 | 29.29 | 64.26 | 22.61 | 83.84 | 21.63 | 81.35 | 101.97 | 106.59 | - | 658.15 |
| Consumables | 114.69 | 12.02 | 79.59 | 177.42 | 282.47 | 380.06 | 385.57 | 74.50 | 279.24 | 90.51 | 31.77 | 477.36 | 2,385.20 |
| Equipment | 557.52 | 110.00 | 693.97 | - | 15.49 | 1,143.88 | 76.99 | - | - | 1,123.00 | - | - | 3,720.85 |
| Subscriptions/memberships | 253.44 | 32.40 | 32.40 | 32.40 | 32.40 | 67.40 | 32.40 | 34.80 | 34.80 | 34.80 | 69.80 | 34.80 | 691.84 |
| Marketing | - | 122.40 | - | - | - | - | - | - | - | - | - | - | 122.40 |
| Admin costs -postage etc | - | - | - | - | - | - | - | - | - | - | - | - | - |
| Professional fees(accountant / HR /payroll) | - | - | - | - | - | - | - | - | - | - | - | - | - |
| Other | - | - | - | 160.75 - |
- | 31.00 - |
- | - | - | - | - | - | 191.75 - |
| Total | 4,856.10 4,342.66 4,199.52 5,276.24 3,969.41 5,728.38 5,647.02 5,361.04 4,704.44 6,670.28 5,289.21 5,681.79 |
61,726.09 | |||||||||||
| Cash flow movement | 10,494.74 | 3,710.01 - |
2,081.38 - |
3,134.15 - |
10,170.72 | 5,179.85 - |
589.69 | 8,271.51 | 1,731.97 - |
2,562.71 - |
2,057.81 - |
5,692.58 - |
3,376.20 |
| Opening Balance | - 10,494.74 |
6,784.73 | 4,703.35 | 1,569.20 | 11,739.92 | 6,560.07 | 7,149.76 | 15,421.27 | 13,689.30 | 11,126.59 | 9,068.78 | ||
| Closing Balance | 10,494.74 | 6,784.73 | 4,703.35 | 1,569.20 | 11,739.92 | 6,560.07 | 7,149.76 | 15,421.27 | 13,689.30 | 11,126.59 | 9,068.78 | 3,376.20 |
Mrs Donna Richards
7 Harry Prowse Close
Nether Stowey
Bridgwater Somerset TA5 1BF 06/05/2023
Mrs Tina Miller
Stowey Bears Pre-School
Nether Stowey
Dear Mrs Miller,
As requested, I have reviewed the accounts you prepared for Stowey Bears Pre-School, in conjunction with the supporting documentation you supplied.
After reviewing the paperwork submitted to me, I can confirm the following:
-
All transactions have been accurately accounted for
-
All bank accounts reconcile with statements provided
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All balances were found correct
On this basis, I can confirm that the accounts you have prepared are an accurate reflection of the financial transactions which took place during the financial year.
Regards
Donna Richards MAAT AATQB.