Stowey Bears Preschool AGM
January 18th 2023
e_scho


## **Agenda** 

- Welcome 

- Highlights 

• HR 

- Financial Report 

- Committee Roles 

- Fundraising 

- • Any Outstanding Business 




## **Highlights** 

- Providing a nurturing environment to 23 children 

- • Open 5 days a week (half day on a Friday) 

- • 13 children graduated from Stowey Bears to Nether Stowey Primary School 

- • Predicting 7 children will make that transition this year 

- • Very successful Coffee Mornings 

- GOOD Ofsted inspection 

- Fees review showing we’re priced similarly to other local settings but due another review 

- • Outside equipment has been very popular and beneficial to the children’s learning 




## **HR** 

- Staff feedback questionnaires 

- New manager 

- New member of staff 

- Recruitment update 




   - **Financial Summary** 

- Tina as business and finance manager has made sure that we remain financially sustainable. Protecting the reserve and reinvesting where required 

- Total income was £65,102 and total expenditure £61,726 

- Cash flow opening balance of £0-£10,494.74 in September 2021 and closing balance of £3,376.20 in August 2022 

- • Bank account opening balance of £25,740.16 (01/09/21) and closing balance of £27,573.50 (31/08/22) 

- • £10k contingency remains 

- Wages were our largest outgoing by far and all wages across the board increased in line with National Minimum Wage increase in April 2022 by 6.6% 



||**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|||<br> <br> <br> <br> <br> <br> <br> <br> <br> <br> <br> <br> <br> <br> <br> <br> <br> <br> <br> <br> <br> <br> <br> <br>|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**2021-22**||||||||||||||||
||**Sep-21**<br>**Oct-21**<br>**Nov-21**<br>**Dec-21**<br>**Jan-22**<br>**Feb-22**<br>**Mar-22**<br>**Apr-22**<br>**May-22**<br>**Jun-22**<br>**Jul-22**<br>**Aug-22**<br>**TOTAL**||||||||||||||||
||||||||||||||||**Average**||
|**INCOME**|||||||||||||||||
|Fees|1,261.<br>50|<br>331.2<br>0|<br>1,811.<br>34|<br>267.4<br>0|<br>1,456.<br>35|<br>400.0<br>0|<br>2,709.<br>83|<br>1,207.<br>03|<br>2,826.<br>38|<br>3,915.<br>07|<br>603.3<br>5|-<br>30.00|<br>**16,759.45**||1,396.62||
|2year old free entitlement|811.2<br>0|<br>-|<br>-|<br>-|<br>780.0<br>0|<br>-|<br>101.4<br>0|<br>842.4<br>0|<br>-|<br>-|<br>93.60|<br>-|<br>**2,628.60**||219.05||
|3/4year old free entitlement|13,00<br>9.79|<br>192.6<br>0|<br>-|<br>1,883.<br>09|<br>10,98<br>8.76|<br>-|<br>3,260.<br>48|<br>11,25<br>4.82|<br>148.0<br>0|<br>-|<br>2,000.<br>05|<br>-|<br>**42,737.59**||3,561.47||
|EarlyYears Pupil Premium|103.3<br>5|<br>-|<br>-|<br>-|<br>100.1<br>7|<br>-|<br>-|<br>190.8<br>0|<br>-|<br>-|<br>-|<br>-|<br>**394.32**||32.86||
|Fees for snack / lunch|165.0<br>0|<br>-|<br>192.5<br>0|<br>-|<br>192.5<br>0|<br>-|<br>165.0<br>0|<br>137.5<br>0|<br>-|<br>192.5<br>0|<br>-|<br>-|<br>**1,045.00**||87.08||
|Fundraising|-|<br>12.50|<br>114.3<br>0|<br>-<br>8.40|<br>526.0<br>0|<br>32.91|<br>-|<br>-|-<br>1.91|<br>-|<br>534.4<br>0|<br>19.21|<br>**1,229.01**||102.42||
|Bank interest|-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>**-**||-||
|Other|-|<br>96.35|<br>-|<br>-|<br>96.35|<br>115.6<br>2|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>**308.32**||25.69||
|**Total**|**15,350**<br>**.84**<br>**632.65**<br>**2,118.**<br>**14**<br>**2,142.**<br>**09**<br>**14,140**<br>**.13**<br>**548.53**<br>**6,236.**<br>**71**<br>**13,632**<br>**.55**<br>**2,972.**<br>**47**<br>**4,107.**<br>**57**<br>**3,231.**<br>**40 -**<br>**10.79**<br>**65,102.29**<br>**5,425.19**||||||||||||||||
||||||||||||||||||
|**EXPENDITURE**|||||||||||||||**Average**||
|Salaries (Inc Hol & Tax)|3,034.<br>55|<br>3,812.<br>94|<br>3,054.<br>58|<br>4,312.<br>21|<br>3,069.<br>33|<br>3,818.<br>71|<br>4,420.<br>53|<br>3,359.<br>36|<br>3,751.<br>51|<br>4,335.<br>15|<br>4,595.<br>84|<br>4,651.<br>09|<br>**46,215.80**||3,851.32||
|Employers National Insurance|-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>**-**||-||
|Recruitment|13.00|<br>-|<br>96.20|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>13.00|<br>**122.20**||10.18||
|Staff training|-|<br>65.00|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>**65.00**||5.42||
|Rent and rates|-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>**-**||-||
|Utlities|433.7<br>4|<br>101.2<br>1|<br>151.8<br>0|<br>243.0<br>3|<br>212.2<br>4|<br>202.3<br>7|<br>283.5<br>2|<br>-|<br>325.1<br>7|<br>329.5<br>0|<br>285.8<br>4|<br>306.1<br>7|<br>**2,874.59**||239.55||
|BuildingMaintenance/cleaning|268.5<br>6|<br>-|<br>36.00|<br>520.4<br>9|<br>168.9<br>0|<br>-|<br>239.8<br>0|<br>1,746.<br>40|<br>108.0<br>0|<br>528.0<br>0|<br>72.00|<br>72.00|<br>**3,760.15**||313.35||
|Insurance/OFSTED|82.06|<br>-|<br>-|<br>83.25|<br>83.52|<br>83.55|<br>83.55|<br>83.55|<br>83.55|<br>83.55|<br>83.55|<br>83.55|<br>**833.68**||69.47||
|Telephone/Internet|31.20|<br>31.20|<br>31.20|<br>38.90|<br>40.80|<br>40.80|<br>40.82|<br>40.80|<br>40.82|<br>43.80|<br>43.82|<br>43.82|<br>**467.98**||39.00||
|Food costs/snacks|67.34|<br>55.49|<br>23.78|<br>29.29|<br>64.26|<br>22.61|<br>83.84|<br>21.63|<br>81.35|<br>101.9<br>7|<br>106.5<br>9|<br>-|<br>**658.15**||54.85||
|Consumables|114.6<br>9|<br>12.02|<br>79.59|<br>177.4<br>2|<br>282.4<br>7|<br>380.0<br>6|<br>385.5<br>7|<br>74.50|<br>279.2<br>4|<br>90.51|<br>31.77|<br>477.3<br>6|<br>**2,385.20**||198.77||
|Equipment|557.5<br>2|<br>110.0<br>0|<br>693.9<br>7|<br>-|<br>15.49|<br>1,143.<br>88|<br>76.99|<br>-|<br>-|<br>1,123.<br>00|<br>-|<br>-|<br>**3,720.85**||310.07||
|Subscriptions/memberships|253.4<br>4|<br>32.40|<br>32.40|<br>32.40|<br>32.40|<br>67.40|<br>32.40|<br>34.80|<br>34.80|<br>34.80|<br>69.80|<br>34.80|<br>**691.84**||57.65||
|Marketing|-|<br>122.4<br>0|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>**122.40**||10.20||
|Admin costs -postage etc|-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>**-**||-||
|Professional fees(accountant / HR /payroll)|-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>-|<br>**-**||-||
|||||-|||||||||||||






## **Committee Roles** 

- Chairperson (and Deputy) 

- Treasurer 

- Secretary 

- Health and Safety 

- Safeguarding 

- Fundraising 



- **Fundraising** 

- • Where Are The Bears? 

- • Bingo (with Nether Stowey Primary School) February 24th 

- Easter Raffle 

- Nearly New Sale 

- Any other ideas? 




- **AOB and Looking Forward** 

• Complete our outdoor classroom 

- Support the staff organising trips 

- • Create stronger links with school 



||**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**2021-22**|||||||||||||
|||||||||||||||
||**Sep-21**|**Oct-21**|**Nov-21**|**Dec-21**|**Jan-22**|**Feb-22**|**Mar-22**|**Apr-22**|**May-22**|**Jun-22**|**Jul-22**|**Aug-22**|**TOTAL**|
|**INCOME**||||||||||||||
|Fees|1,261.50|331.20|1,811.34|267.40|1,456.35|400.00|2,709.83|1,207.03|2,826.38|3,915.07|603.35|30.00<br>-|**16,759.45**|
|2year old free entitlement|811.20|-|-|-|780.00|-|101.40|842.40|-|-|93.60|-|**2,628.60**|
|3/4year old free entitlement|13,009.79|192.60|-|1,883.09|10,988.76|-|3,260.48|11,254.82|148.00|-|2,000.05|-|**42,737.59**|
|EarlyYears Pupil Premium|103.35|-|-|-|100.17|-|-|190.80|-|-|-|-|**394.32**|
|Fees for snack/lunch|165.00|-|192.50|-|192.50|-|165.00|137.50|-|192.50|-|-|**1,045.00**|
|Fundraising|-|12.50|114.30|8.40<br>-|526.00|32.91|-|-|1.91<br>-|-|534.40|19.21|**1,229.01**|
|Bank interest|-|-|-|-|-|-|-|-|-|-|-|-|**-**|
|Other|-|96.35|-|-|96.35|115.62|-|-|-|-|-|-|**308.32**|
|**Total**|**15,350.84**<br>**632.65**<br>**2,118.14**<br>**2,142.09**<br>**14,140.13**<br>**548.53**<br>**6,236.71**<br>**13,632.55**<br>**2,972.47**<br>**4,107.57**<br>**3,231.40**<br>**10.79**<br>**-**||||||||||||**65,102.29**|
|||||||||||||||
|**EXPENDITURE**||||||||||||||
|Salaries(Inc Hol & Tax)|3,034.55|3,812.94|3,054.58|4,312.21|3,069.33|3,818.71|4,420.53|3,359.36|3,751.51|4,335.15|4,595.84|4,651.09|**46,215.80**|
|Employers National Insurance|-|-|-|-|-|-|-|-|-|-|-|-|**-**|
|Recruitment|13.00|-|96.20|-|-|-|-|-|-|-|-|13.00|**122.20**|
|Staff training|-|65.00|-|-|-|-|-|-|-|-|-|-|**65.00**|
|Rent and rates|-|-|-|-|-|-|-|-|-|-|-|-|**-**|
|Utlities|433.74|101.21|151.80|243.03|212.24|202.37|283.52|-|325.17|329.50|285.84|306.17|**2,874.59**|
|BuildingMaintenance/cleaning|268.56|-|36.00|520.49|168.90|-|239.80|1,746.40|108.00|528.00|72.00|72.00|**3,760.15**|
|Insurance/OFSTED|82.06|-|-|83.25|83.52|83.55|83.55|83.55|83.55|83.55|83.55|83.55|**833.68**|
|Telephone/Internet|31.20|31.20|31.20|38.90|40.80|40.80|40.82|40.80|40.82|43.80|43.82|43.82|**467.98**|
|Food costs/snacks|67.34|55.49|23.78|29.29|64.26|22.61|83.84|21.63|81.35|101.97|106.59|-|**658.15**|
|Consumables|114.69|12.02|79.59|177.42|282.47|380.06|385.57|74.50|279.24|90.51|31.77|477.36|**2,385.20**|
|Equipment|557.52|110.00|693.97|-|15.49|1,143.88|76.99|-|-|1,123.00|-|-|**3,720.85**|
|Subscriptions/memberships|253.44|32.40|32.40|32.40|32.40|67.40|32.40|34.80|34.80|34.80|69.80|34.80|**691.84**|
|Marketing|-|122.40|-|-|-|-|-|-|-|-|-|-|**122.40**|
|Admin costs -postage etc|-|-|-|-|-|-|-|-|-|-|-|-|**-**|
|Professional fees(accountant / HR /payroll)|-|-|-|-|-|-|-|-|-|-|-|-|**-**|
|Other|-|-|-|160.75<br>-|-|31.00<br>-|-|-|-|-|-|-|**191.75**<br>**-**|
|**Total**|**4,856.10**<br>**4,342.66**<br>**4,199.52**<br>**5,276.24**<br>**3,969.41**<br>**5,728.38**<br>**5,647.02**<br>**5,361.04**<br>**4,704.44**<br>**6,670.28**<br>**5,289.21**<br>**5,681.79**||||||||||||**61,726.09**|
|||||||||||||||
|**Cash flow movement**|**10,494.74**|**3,710.01**<br>**-**|**2,081.38**<br>**-**|**3,134.15**<br>**-**|**10,170.72**|**5,179.85**<br>**-**|**589.69**|**8,271.51**|**1,731.97**<br>**-**|**2,562.71**<br>**-**|**2,057.81**<br>**-**|**5,692.58**<br>**-**|**3,376.20**|
|**Opening Balance**|**-**<br>**10,494.74**||**6,784.73**|**4,703.35**|**1,569.20**|**11,739.92**|**6,560.07**|**7,149.76**|**15,421.27**|**13,689.30**|**11,126.59**|**9,068.78**||
|**Closing Balance**|**10,494.74**|**6,784.73**|**4,703.35**|**1,569.20**|**11,739.92**|**6,560.07**|**7,149.76**|**15,421.27**|**13,689.30**|**11,126.59**|**9,068.78**|**3,376.20**||





Mrs Donna Richards 

7 Harry Prowse Close 

Nether Stowey 

Bridgwater Somerset TA5 1BF 06/05/2023 

Mrs Tina Miller 

Stowey Bears Pre-School 

Nether Stowey 

Dear Mrs Miller, 

As requested, I have reviewed the accounts you prepared for Stowey Bears Pre-School, in conjunction with the supporting documentation you supplied. 

After reviewing the paperwork submitted to me, I can confirm the following: 

- All transactions have been accurately accounted for 

- All bank accounts reconcile with statements provided 

- All balances were found correct 

On this basis, I can confirm that the accounts you have prepared are an accurate reflection of the financial transactions which took place during the financial year. 

## Regards 

Donna Richards MAAT AATQB.