Trustees’ Annual Report for the period
From 1[st] Jan 2023 Period start date To 31[st] Dec 2023 Period end date
Charity name: Stalisfield Village Hall Trust
Charity registration number: 1194093
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To provide and maintain a village hall for the use of the inhabitants of the village of Stalisfeld without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and other forms of recreation and leisure- time occupation with the object of improving the conditions of life for the inhabitants.” |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Main activities undertaken during 2023 involved ensuring the hall was ft for purpose by ongoing maintenance and providing a safe and secure space for community both mental and physical well being. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees believe that they have had regard to the guidance as issued by ensuring that all inhabitants of the village of Stalisfeld have had access to hire the hall. Community events (both free and paid for) are carried out to ensure inclusivity and to assist with both physical and mental well being. This includes both social events and classes. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment | Para 1.38 | N/A |
| including program related investment |
||
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | There are no employees of Stalisfield Village Hall Trust, all events are undertaken by volunteers |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | A jubilee celebration encompassing a village party, childrens’ and seniors’ Christmas party, quiz and summer fete were all held and well attended by villagers. Unfortunately the Christmas panto had to be postponed due to Covid cases. All events were all very much appreciated with attendees voicing their appreciation. A coronation celebration encompassing a village party, childrens’ and seniors’ Christmas party, panto, quiz and summer fete were all held and well attended by villagers. All events were all very much appreciated with attendees voicing their appreciation. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The village hall is covering its costs including ringfencing funds on an annual basis to go towards major refurbishments / rebuild at a future date and providing reduced cost/free events for villagers helping with reduction of social isolation |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | See above |
| Amount of reserves held | Para 1.22 | £32,500 increasing by £3,000 per annum for rebuild / refurbishment £10,000 towards extraordinary maintenance costs |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Fund raising Grants where applicable Rental of village hall within and without the village |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election to post voted by trustees |
| Additional information (optional) You may choose to include further statements where relevant about: |
||
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Per Charity Commission requirements |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | All trustees have equal votes Wider network - NA |
| Relationship with any related parties |
Para 1.51 | None |
| Other |
Reference and Administrative details
| Charity name | Stalisfield Village Hall Trust |
|---|---|
| Other name the charity uses | |
| Registered charity number | |
| Charity’s principal address | Stalisfield Village Hall, Stalisfield Green, Near Faversham, Kent ME13 0HY |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| TracyDove | Chair / Treasurer | |||
| Cat Horn | ||||
| Rose West | ||||
| Nina Williams | ||||
| Catherine Jamieson | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Tracy Dove
Position (eg Secretary, Chair Chair, etc)
Date
13[th] March 2024
Longford Playgroup Accounts 5 April 2023
Longford Playgroup Contents
| Page | |
|---|---|
| Approval statement | 1 |
| Accountants' report | 2 |
| Profit and loss account | 3 |
| Balance sheet | 4 |
| Notes to the accounts | 5 |
Longford Playgroup
Approval statement
I approve the accounts which comprise of the Profit and Loss Account, the Balance Sheet and the related notes. I acknowledge my responsibility for the accounts, including the appropriateness of the applicable financial reporting framework as set out in note 1, and for providing Kates Accountancy Services with all information and explanations necessary for their compilation.
Justine Jones
20 June 2023
1
Longford Playgroup
Accountants' report on the unaudited accounts to Longford Playgroup
You have approved the accounts for the year ended 5 April 2023 which comprise the Profit and Loss Account, the Balance Sheet and the related notes. In accordance with your instructions, we have compiled these unaudited accounts from the accounting records and information and explanations supplied to us.
Kates Accountancy Services Chartered Accountants 5 Granville Close Newport Shropshire TF10 7TR
20 June 2023
2
Longford Playgroup Profit and Loss Account for the year ended 5 April 2023
| Sales Cost of sales Gross profit Other business income Expenses Wages, salaries and other staff costs Rent, rates, power and insurance costs Repairs and renewals of property and equipment Telephone, fax, stationery and other office costs Advertising and business entertainment costs Accountancy, legal and other professional fees Depreciation and loss/(profit) on sale Profit |
2023 £ 54,861 1,513 53,348 38 36,366 9,086 1,016 1,513 105 504 1,095 49,685 3,701 |
2022 £ 63,510 772 62,738 2 34,316 8,151 1,041 1,351 85 576 560 46,080 16,660 |
|---|---|---|
3
Longford Playgroup Balance Sheet as at 5 April 2023
| Notes Fixed assets Equipment, machinery and motor vehicles 3 Current assets Bank balance Building society balance Cash in hand Other current assets and prepayments Current liabilities Trade creditors Other liabilities and accruals Net current assets Net assets Capital account Balance at start of period Net profit |
44,533 20,040 75 643 65,291 227 27 254 |
2023 £ 3,481 65,037 68,518 64,817 3,701 68,518 |
42,637 20,002 75 648 63,362 220 3 223 |
2022 £ 1,678 63,139 64,817 48,157 16,660 64,817 |
|---|---|---|---|---|
4
Longford Playgroup Notes to the Accounts for the year ended 5 April 2023
1 Accounting basis
The accounts have been compiled on a basis that enables profits to be calculated in accordance with UK Generally Accepted Accounting Practice and that provides sufficient and relevant information to enable the completion of a tax return.
2 Profit and loss account analysis
| Income Toy Fund Fundraising Donations Vouchers Fees Cost of sales Toys and Equipment Milk, Food Other business income Interest receivable Wages, salaries and other staff costs Wages and salaries Employer's NI Staff training and welfare Rent, rates, power and insurance costs Rent Utilities Service charges Repairs and renewals of property and equipment Repairs and maintenance |
2023 £ 160 - - 46,151 8,550 54,861 935 578 1,513 38 34,497 1,109 760 36,366 6,500 2,531 55 9,086 1,016 |
2022 £ 265 104 2,800 53,903 6,438 63,510 290 482 772 2 32,741 1,125 450 34,316 6,500 1,603 48 8,151 1,041 |
|---|---|---|
5
Longford Playgroup Notes to the Accounts for the year ended 5 April 2023
| Telephone, fax, stationery and other office costs Telephone and fax Administration Costs Hire of equipment Software PLA membership, insurance Advertising and business entertainment costs Advertising and PR Accountancy, legal and other professional fees Accountants fees Other legal and professional Licence Fees Depreciation and loss/(profit) on sale Depreciation |
513 208 156 40 596 1,513 105 200 250 54 504 1,095 |
467 300 - - 584 1,351 85 200 324 52 576 560 |
|---|---|---|
6
Longford Playgroup Notes to the Accounts
for the year ended 5 April 2023
3 Plant, machinery and motor vehicles
| Cost At 6 April 2022 Additions At 5 April 2023 Depreciation At 6 April 2022 Charge for the year At 5 April 2023 Net book value At 5 April 2023 At 5 April 2022 |
Equipment £ 5,332 2,898 8,230 5,083 738 5,821 2,409 249 |
Furniture £ 14,654 - 14,654 13,225 357 13,582 1,072 1,429 |
Total £ 19,986 2,898 22,884 18,308 1,095 19,403 3,481 1,678 |
|---|---|---|---|
7
Longford Playgroup
Accountants' report on the unaudited accounts
to Longford Playgroup
You have approved the accounts for the year ended 5 April 2023 which comprise the Profit and Loss Account, the Balance Sheet and the related notes. In accordance with your instructions, we have compiled these unaudited accounts from the accounting records and information and explanations supplied to us
Kates Accountancy Services
Chartered Accountants
5 Granville Close
Newport
Shropshire TF10 7TR
20 June 2023