## **Trustees’ Annual Report for the period** **From 1[st] Jan 2023 Period start date To 31[st] Dec 2023 Period end date** ## **Charity name: Stalisfield Village Hall Trust** **Charity registration number:** 1194093 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To provide and maintain a village hall
for the use of the inhabitants of the
village of Stalisfeld without
distinction of political, religious or
other opinions, including use for
meetings, lectures and classes, and
other forms of recreation and leisure-
time occupation with the object of
improving the conditions of life for the
inhabitants.”| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Main activities undertaken during
2023 involved ensuring the hall was
ft for purpose by ongoing
maintenance and providing a safe
and secure space for community both
mental and physical well being.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees believe that they have
had regard to the guidance as issued
by ensuring that all inhabitants of the
village of Stalisfeld have had access
to hire the hall. Community events
(both free and paid for) are carried
out to ensure inclusivity and to assist
with both physical and mental well
being. This includes both social
events and classes.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**N/A**| |Policy on social investment|Para 1.38|**N/A**| |including program related
investment||| |---|---|---| |Contribution made by
volunteers|Para 1.38|There are no employees of Stalisfield
Village Hall Trust, all events are
undertaken by volunteers| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|A jubilee celebration encompassing a
village party, childrens’ and seniors’
Christmas party, quiz and summer fete
were all held and well attended by villagers.
Unfortunately the Christmas panto had to
be postponed due to Covid cases. All
events were all very much appreciated with
attendees voicing their appreciation.
A coronation celebration encompassing a
village party, childrens’ and seniors’
Christmas party, panto, quiz and summer
fete were all held and well attended by
villagers. All events were all very much
appreciated with attendees voicing their
appreciation.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |||| Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The village hall is covering its costs
including ringfencing funds on an annual
basis to go towards major refurbishments /
rebuild at a future date and providing
reduced cost/free events for villagers
helping with reduction of social isolation| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|See above| |Amount of reserves held|Para 1.22|£32,500 increasing by £3,000 per annum
for rebuild / refurbishment
£10,000 towards extraordinary
maintenance costs| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Fund raising
Grants where applicable
Rental of village hall within and without the
village| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Election to post voted by trustees| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Per Charity Commission requirements| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|All trustees have equal votes
Wider network - NA| |Relationship with any
related parties|Para 1.51|None| |Other||| ## **Reference and Administrative details** |Charity name|Stalisfield Village Hall Trust| |---|---| |Other name the charity uses|| |Registered charity number|| |Charity’s principal address|Stalisfield Village Hall, Stalisfield Green, Near Faversham,
Kent ME13 0HY| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||TracyDove|Chair / Treasurer||| ||Cat Horn|||| ||Rose West|||| ||Nina Williams|||| ||Catherine Jamieson|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Tracy Dove **Position (eg Secretary,** Chair **Chair, etc)** **Date** 13[th] March 2024 Longford Playgroup Accounts 5 April 2023 ## **Longford Playgroup Contents** ||**Page**| |---|---| |Approval statement|1| |Accountants' report|2| |Profit and loss account|3| |Balance sheet|4| |Notes to the accounts|5| ## **Longford Playgroup** ## **Approval statement** I approve the accounts which comprise of the Profit and Loss Account, the Balance Sheet and the related notes. I acknowledge my responsibility for the accounts, including the appropriateness of the applicable financial reporting framework as set out in note 1, and for providing Kates Accountancy Services with all information and explanations necessary for their compilation. Justine Jones 20 June 2023 1 ## **Longford Playgroup** ## **Accountants' report on the unaudited accounts to Longford Playgroup** You have approved the accounts for the year ended 5 April 2023 which comprise the Profit and Loss Account, the Balance Sheet and the related notes. In accordance with your instructions, we have compiled these unaudited accounts from the accounting records and information and explanations supplied to us. Kates Accountancy Services Chartered Accountants 5 Granville Close Newport Shropshire TF10 7TR 20 June 2023 2 ## **Longford Playgroup Profit and Loss Account for the year ended 5 April 2023** |**Sales**
Cost of sales
**Gross profit**
**Other business income**
**Expenses**
Wages, salaries and other staff costs
Rent, rates, power and insurance costs
Repairs and renewals of property and equipment
Telephone, fax, stationery and other office costs
Advertising and business entertainment costs
Accountancy, legal and other professional fees
Depreciation and loss/(profit) on sale
**Profit**|**2023**
**£**
54,861
1,513
53,348
38
36,366
9,086
1,016
1,513
105
504
1,095
49,685
3,701|**2022**
**£**
63,510
772
62,738
2
34,316
8,151
1,041
1,351
85
576
560
46,080
16,660| |---|---|---| 3 ## **Longford Playgroup Balance Sheet as at 5 April 2023** |**Notes**
**Fixed assets**
Equipment, machinery and motor vehicles
3
**Current assets**
Bank balance
Building society balance
Cash in hand
Other current assets and prepayments
**Current liabilities**
Trade creditors
Other liabilities and accruals
**Net current assets**
**Net assets**
**Capital account**
Balance at start of period
Net profit|44,533
20,040
75
643
65,291
227
27
254|**2023**
**£**
3,481
65,037
68,518
64,817
3,701
68,518|42,637
20,002
75
648
63,362
220
3
223|**2022**
**£**
1,678
63,139
64,817
48,157
16,660
64,817| |---|---|---|---|---| 4 **Longford Playgroup Notes to the Accounts for the year ended 5 April 2023** ## **1 Accounting basis** The accounts have been compiled on a basis that enables profits to be calculated in accordance with UK Generally Accepted Accounting Practice and that provides sufficient and relevant information to enable the completion of a tax return. ## **2 Profit and loss account analysis** |**Income**
Toy Fund
Fundraising
Donations
Vouchers
Fees
**Cost of sales**
Toys and Equipment
Milk, Food
**Other business income**
Interest receivable
**Wages, salaries and other staff costs**
Wages and salaries
Employer's NI
Staff training and welfare
**Rent, rates, power and insurance costs**
Rent
Utilities
Service charges
**Repairs and renewals of property and equipment**
Repairs and maintenance|**2023**
**£**
160
-
-
46,151
8,550
54,861
935
578
1,513
38
34,497
1,109
760
36,366
6,500
2,531
55
9,086
1,016|**2022**
**£**
265
104
2,800
53,903
6,438
63,510
290
482
772
2
32,741
1,125
450
34,316
6,500
1,603
48
8,151
1,041| |---|---|---| 5 ## **Longford Playgroup Notes to the Accounts for the year ended 5 April 2023** |**Telephone, fax, stationery and other office costs**
Telephone and fax
Administration Costs
Hire of equipment
Software
PLA membership, insurance
**Advertising and business entertainment costs**
Advertising and PR
**Accountancy, legal and other professional fees**
Accountants fees
Other legal and professional
Licence Fees
**Depreciation and loss/(profit) on sale**
Depreciation|513
208
156
40
596
1,513
105
200
250
54
504
1,095|467
300
-
-
584
1,351
85
200
324
52
576
560| |---|---|---| 6 ## **Longford Playgroup Notes to the Accounts** **for the year ended 5 April 2023** ## **3 Plant, machinery and motor vehicles** |**Cost**
At 6 April 2022
Additions
At 5 April 2023
**Depreciation**
At 6 April 2022
Charge for the year
At 5 April 2023
**Net book value**
At 5 April 2023
At 5 April 2022|**Equipment**
**£**
5,332
2,898
8,230
5,083
738
5,821
2,409
249|**Furniture**
**£**
14,654
-
14,654
13,225
357
13,582
1,072
1,429|**Total**
**£**
19,986
2,898
22,884
18,308
1,095
19,403
3,481
1,678| |---|---|---|---| 7 ## **Longford Playgroup** ## **Accountants' report on the unaudited accounts** ## **to Longford Playgroup** You have approved the accounts for the year ended 5 April 2023 which comprise the Profit and Loss Account, the Balance Sheet and the related notes. In accordance with your instructions, we have compiled these unaudited accounts from the accounting records and information and explanations supplied to us Kates Accountancy Services Chartered Accountants 5 Granville Close Newport Shropshire TF10 7TR 20 June 2023