The European Agricultural Fund for Aur81 Development. Europe investing in rural areas Scouts St Mary Gillingham St Mary Gillingham Scout Group Annual Report and Accounts For the period 1st April 2023 to 31st March 2024 The Queen s Award forvolunlary Seivlce 7heMBEhrvolunfeerwup5
Trustees Annual Report 1°, April 2023 - 31" March 2024 Reference and Administration Details Charity Name: Charity Number: Scout registration.. Charity Principal Contact: Charity Principal Address: St Mary Gillingham Scout Group 1023375 15281 Mr C. Westbrook The Cedars, Bay Lane Gillingham, Dorset SP8 4ER 1.1 Trustees Vacant Fiona Potter Sarah Stevens Colin Westbrook Jackie Westbrook Jo Taylor Lee Charlton Paul Lampard James (Jim) Harwood Keith Fleming Sandra Trowbridge James Meadows Group Chair Group Secretary Group Treasurer Group Lead Volunteer (Group Scout Leader) Section Leader Sioux Beavers Section Leader Chippewa Beavers I Parent Section Leader Scouts Section Leader Cubs Mowgli Pack Scouts Parent 1.2 Name and Address of advisers TS Accounting Bank 20 Kingsmead Business Park Gillingham SP8 5JG Lloyds Bank High Street Gillingham Dorset SP8 4AQ 1.3 Property The Scout Community Hall, Centenary Field, Milton on Stour, Gillingham, Dorset, SP8 5QD Structure, Governance and Management 2.1 Governing Document The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules (POR) of the Scout Association. 2.2 Constitution The Group is a trust established under its rules which are common to all Scouts. 2.3 Trustee Selection The trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association. 2.4 Group Trustee Board The Group Scout Council is the electoral body to which the Group Trustee Board is accountable. Membership of the Group Scout Council is open to= Scouters Group Active Support Managers and members Colony Pack and Troop Assistants Skills Instructors Administrators Page1of5
Trustees Annual Report 1°, April 2023 - 31°, March 2024 Advisers Patrol Leaders All Parents of Beavers, Cubs and Scouts Any other supporters, including former Scouts and their parents, admitted by the Group Scout Leader, the Group Trustee Board or the Group Scout Council The District Lead Volunteer and District Chair are ex-officio members of the Group Scout Council. 2.5 Group Trustee Board The Group is managed by the Group Trustee Board, the members of which are the 'Charity Trustees, excluding the Secretary. The Scout Group is an educational charity. As charity trustees they are responsible forcomplying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The committee consists of, Chair, Treasurer and Secretary together with the Group Scout Leader and parent representation and meets once a term. Members of the Trustee Board complete five training modules,. Essential Information. Trustee Introduction, Safety, Safeguarding and GDPR, within the first five months of joining the committee. The Group Trustee Board exists to support the Group Lead Volunteer in meeting the responsibilities of the appointment and is responsible for.. The maintenance of Group property. Administration of the Group finance,. The insurance for persons, property and equipment.. Group public occasions., Assisting in the recruitment of leaders and other adult support., Appointing Group Administrators and Advisors other than those who are elected. 2.6 Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are.. 2.6.1 Damage to Buildings, Property or Equipment The Group would request the use of buildings, property and equipment from neighbouring organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. 2.6.2 Injury to Leaders, Helpers, Supporters and Members The Group through the capitation fees contributes to the Scout Association national accident Insuran policy. Risk Assessments are undertaken before all activities. 2.6.3 Reduced Income from Subscriptions and Fund Raising The Group is primarily reliant upon income from subscriptions and fund-raising. The Group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions lo increase the income to the group on an ongoing basis, either temporarily or permanently. 2.6.4 Reduction or Loss of Leaders The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst-case scenario. the complete closure of the Group. Page2of5
Trustees Annual Report 1" April 2023 - 31°, March 2024 2.6.5 Reduction or Loss of Members The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the Group as a whole then there would have to be a Gontraction, consolidation or closure of a section. In the worst-case scenario, the complete closure of the Group. 2.6.6 Financial The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policy to ensure that Insuran risks are covered. Objectives and Activities 3.1 The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. 3.2 The Values of Scouting As Scouts we are guided by these values.. Integrity - We act with integrity- we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care- We support others and take care of the world in which we live. Belief- We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference,. we cooperate with others and make friends. 3.3 The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and.. enjoy what they are doing and have fun take part in activities indoors and outdoors learn by doing share in spiritual reflection take responsibility and make choices undertake new and challenging activities make and live by their Promise. 3.4 Public benefit statement The Group meels the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Page3of5
Trustees Annual Report 1°, April 2023- 31°, March 2024 Achievements and performance At the Scout Census on 31 st January 2024, the Group had 105 youth members split between 5 sections supported by 25 adult leaders. section assistants and committee members. In total there were 130 members. The Group has Beaver Colonies, one Cub Packs and a Scout Troop. Due to having to combine the two Cub packs through a shortage of leaders, the Beaver sections have not been running at full capacity. We thank all our volunteers for their hard work, dedication and support during the past year, another challenging year given the number of changes needed. All sections rely on adults volunteering their time to lead activities, camps, undertake administrative tasks etc. Additional leaders for all sections would be very much welcomed, would you like to help, even on an occasional basis? Chippewa Beaver Colony Jo, Sue and Sam supported by parents on a rota have continued to offer a varied and interesting programme. During the year the beavers achieved over 140 badges, which included 1 Chief Scout Bronze Awards. Sioux Beaver Colony Jackie (Red Bear) continues to lead this section, with support from Bea, parents and a young leader. During the year the beavers achieved over 250 badges, which included 3 Chief Scout Bronze Awards. Mowgli Cub Pack Vicki (Akela) left part yay through the year. we thank her and wish her well in her new endeavours. She was supported by one assistant section leader and two section assistants together with a young leader and a DofE student. During the year the cubs achieved over 120 badges. Which included 3 Chief Scout Silver Award. Kim Cub Pack Paul Lampard (Akela) leads this section, with support from one assistant section leader two section assistants. During the year the cubs achieved over 200 badges. Which included 3 Chief Scout Silver Awards. Scouts Lee, Jim, Emma and Tom lead this section. During the year the scouts achieved over 130 badges. Which included 4 Chief Scout Gold Awards. Financial Review 5.1 Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should incnme and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £15,000.00. The Group held reserves of £247,991.10 against this at year end. This is above the level required for operating expenses. However, this can be explained as it includes the property asset of £194,682.30. 5.2 Investment Policy The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse .8i.rategy to the investment of its funds. All funds are held in cash using only mainstream banks. 5.3 Annual Accounts The groups income was £43,158.38 with an expenditure of £27,719.17 giving an excess income for the year of £15,439.21. The year end bank balance was £53,308.80. Page4of5
Trustees Annual Report 1°, April 2023 - 31°, March 2024 Future significant activities or major projects The group plans to support a full range of scouting activities across all sections next year including, a Scout weekend camp in March, Cub and Scout week camps in August, Paddle Boarding and Kayaking activities on the Silton Lake. Four Scouts and leaders are fund raising as they are joining 1st Templecombe Scout Group on the Friendship Tour to Australia in December 20241January 2025. The group are looking to build an external store subject to Planning and Building regulation approval. Declaration The trustees declare thal they have approved the trustees report above. Signed on behalf of the charity's trustees= Signature: Date: September 2024 Full Name: Colin Westbrook Position: Group Lead Volunteer Page5of5
Stma cout GrDII cty numbef 1023375 CIAL5TATEME E YEAR ENDEO 315r M CH 2024 31.03.24 31.03.23 asurer Income Beavers 123.60 559.07 Cub5 2,735.00 9.448.33 12.280_00 374.21 Scouts 6,043.37 12.063.(X) Subs Scotsts fundraising Unifomi 2,322.80 30.25 2,876.66 500.00 Africa trlp rthnd Grants 749.99 Donations 1,669_36 7.351.30 7.197.74 1,610.00 4379.25 5503.95 Hall hi Fundraislng Expenses Various Fundralsing costs Other expenses Maintenance 594.21 308.72 6,212.31 280.91 4%31.72 Equipment Insuran 1,539.63 2.056.70 42.00 2,107.50 52.00 Helper ins Accountancy Sundry Rate5 216.00 210.00 88.28 199.84 82.76 156.16 Heat and light Water 1,708.34 102.55 1,163.24 64.10 Beavers 313.06 483.18 Cubs 591.14 62.52 Scouts 6,038.12 1.000.44 1.282.34 5.540.53 Fvnd ralsln8 Badges Supplies Census payment commun hall Capitation 2,206.68 1.667.45 J.000.00 1760 397.41 1013.10 9.829.75 4.891.80 S9Lt5 Beavers Cubs Stouts Subs HMRC charltl25 Scouts- expenses 27.719.17 43,158.38 15,439.21 33.375.32 34,759.50 1.384.18 Excess Income for the year
Stma ham Scout Grou Charlty number 102337S BALAN SHEET F THE YEAR ENDED Isr MARCH 2024 Assets and lièbilities 31.03.24 3L03.23 Bank I 27.341.89 25,966.91 23.271.57 14,598.02 8ank 2 Savtngs Loan Propertyasset 194.682.30 194.682.30 Total net assets 247.991.10 232.S51.89 F(nanced by Re5etrves blfwd Income le5sexpcnses foriheyear Reserve5 clfwd 23ISSI.89 15A39.21 247,991.10 231,167.71 1,384.18 232,551.89 l. Accounting policie5 Basis of preparation Receipts are recognlsed in the perlod that ievenue Is recEived, except thai if revenye relates to or is refunded at a thiure date. it is treated as an accounts pay?ble expenditure Is reconi5ed when payments are m4de, except where It lateS to a signific8nt future event, No account Is taken of any inventories or on hand items held for resale. FRS102 has been applled In relation to the buildin8 asset
Independent Examiners Report Report ol the Indepentyent Examiners to the Trustees on the Financlal Statements of St Mary Glllinghom Scout Group forthe year ended 31st March 2024 Charity number 1023375 In connection wlth my examination. no matter has come to my attention.. lil which Etves me reasonable cause to belleve th3t In any material respect the requiTernents to keep accounting re£ords in accordante with section 130 of the 2011 Act and to prepare èccouftts which èecord with the aOntIng records an comply with the accountlng reouifernents of the 2011 Act have not been metor 121 to which, in my opiaion, attention should be drawn In order to enabje a proper under5tandlng of the accounts to be reached. Mi55 B Kemp TSAc¢ounting Southwest Limjted 20 KinEsmead Business Park Glllin¢ham Dorset SP8 5JG