The European Agricultural Fund
for Aur81 Development. Europe
investing in rural areas
Scouts
St Mary Gillingham
St Mary Gillingham Scout Group
Annual Report and Accounts
For the period
1st April 2023 to 31st March 2024
The Queen s Award
forvolunlary Seivlce
7heMBEhrvolunfeerwup5

Trustees Annual Report
1°, April 2023 - 31" March 2024
Reference and Administration Details
Charity Name:
Charity Number:
Scout registration..
Charity Principal Contact:
Charity Principal Address:
St Mary Gillingham Scout Group
1023375
15281
Mr C. Westbrook
The Cedars, Bay Lane Gillingham, Dorset SP8 4ER
1.1 Trustees
Vacant
Fiona Potter
Sarah Stevens
Colin Westbrook
Jackie Westbrook
Jo Taylor
Lee Charlton
Paul Lampard
James (Jim) Harwood
Keith Fleming
Sandra Trowbridge
James Meadows
Group Chair
Group Secretary
Group Treasurer
Group Lead Volunteer (Group Scout Leader)
Section Leader Sioux Beavers
Section Leader Chippewa Beavers I Parent
Section Leader Scouts
Section Leader Cubs Mowgli Pack
Scouts
Parent
1.2 Name and Address of advisers
TS Accounting
Bank
20 Kingsmead Business Park Gillingham SP8 5JG
Lloyds Bank High Street Gillingham Dorset SP8 4AQ
1.3 Property
The Scout Community Hall, Centenary Field, Milton on Stour, Gillingham, Dorset, SP8 5QD
Structure, Governance and Management
2.1 Governing Document
The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which
in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules (POR) of the
Scout Association.
2.2 Constitution
The Group is a trust established under its rules which are common to all Scouts.
2.3 Trustee Selection
The trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association.
2.4 Group Trustee Board
The Group Scout Council is the electoral body to which the Group Trustee Board is accountable. Membership
of the Group Scout Council is open to=
Scouters
Group Active Support Managers and members
Colony Pack and Troop Assistants
Skills Instructors
Administrators
Page1of5

Trustees Annual Report
1°, April 2023 - 31°, March 2024
Advisers
Patrol Leaders
All Parents of Beavers, Cubs and Scouts
Any other supporters, including former Scouts and their parents, admitted by the Group Scout Leader,
the Group Trustee Board or the Group Scout Council
The District Lead Volunteer and District Chair are ex-officio members of the Group Scout Council.
2.5 Group Trustee Board
The Group is managed by the Group Trustee Board, the members of which are the 'Charity Trustees, excluding
the Secretary. The Scout Group is an educational charity. As charity trustees they are responsible forcomplying
with legislation applicable to charities. This includes the registration, keeping proper accounts and making
returns to the Charity Commission as appropriate.
The committee consists of, Chair, Treasurer and Secretary together with the Group Scout Leader and parent
representation and meets once a term.
Members of the Trustee Board complete five training modules,. Essential Information. Trustee Introduction,
Safety, Safeguarding and GDPR, within the first five months of joining the committee.
The Group Trustee Board exists to support the Group Lead Volunteer in meeting the responsibilities of the
appointment and is responsible for..
The maintenance of Group property.
Administration of the Group finance,.
The insurance for persons, property and equipment..
Group public occasions.,
Assisting in the recruitment of leaders and other adult support.,
Appointing Group Administrators and Advisors other than those who are elected.
2.6 Risk and Internal Control
The Group Trustee Board has identified the major risks to which they believe the Group is exposed these have
been reviewed and systems have been established to mitigate against them. The main areas of concern that
have been identified are..
2.6.1 Damage to Buildings, Property or Equipment
The Group would request the use of buildings, property and equipment from neighbouring organisations. The
Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
2.6.2 Injury to Leaders, Helpers, Supporters and Members
The Group through the capitation fees contributes to the Scout Association national accident Insuran￿ policy.
Risk Assessments are undertaken before all activities.
2.6.3 Reduced Income from Subscriptions and Fund Raising
The Group is primarily reliant upon income from subscriptions and fund-raising. The Group does hold a reserve
to ensure the continuity of activities should there be a major reduction in income. The Committee could raise
the value of subscriptions lo increase the income to the group on an ongoing basis, either temporarily or
permanently.
2.6.4 Reduction or Loss of Leaders
The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a
reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then
there would have to be a contraction, consolidation or closure of a section. In the worst-case scenario. the
complete closure of the Group.
Page2of5

Trustees Annual Report
1" April 2023 - 31°, March 2024
2.6.5 Reduction or Loss of Members
The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a
particular section or the Group as a whole then there would have to be a Gontraction, consolidation or closure
of a section. In the worst-case scenario, the complete closure of the Group.
2.6.6 Financial
The group has in place systems of internal controls that are designed to provide reasonable assurance against
material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance
policy to ensure that Insuran￿ risks are covered.
Objectives and Activities
3.1 The Purpose of Scouting
Scouting exists to actively engage and support young people in their personal development, empowering them
to make a positive contribution to society.
3.2 The Values of Scouting
As Scouts we are guided by these values..
Integrity - We act with integrity- we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care- We support others and take care of the world in which we live.
Belief- We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference,. we cooperate with others and make friends.
3.3 The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of
Scouting and..
enjoy what they are doing and have fun
take part in activities indoors and outdoors
learn by doing
share in spiritual reflection
take responsibility and make choices
undertake new and challenging activities
make and live by their Promise.
3.4 Public benefit statement
The Group meels the Charity Commission's public benefit criteria under both the advancement of education
and the advancement of citizenship or community development headings.
Page3of5

Trustees Annual Report
1°, April 2023- 31°, March 2024
Achievements and performance
At the Scout Census on 31 st January 2024, the Group had 105 youth members split between 5 sections supported by
25 adult leaders. section assistants and committee members. In total there were 130 members.
The Group has Beaver Colonies, one Cub Packs and a Scout Troop. Due to having to combine the two Cub
packs through a shortage of leaders, the Beaver sections have not been running at full capacity.
We thank all our volunteers for their hard work, dedication and support during the past year, another challenging year
given the number of changes needed. All sections rely on adults volunteering their time to lead activities, camps,
undertake administrative tasks etc. Additional leaders for all sections would be very much welcomed, would you like to
help, even on an occasional basis?
Chippewa Beaver Colony
Jo, Sue and Sam supported by parents on a rota have continued to offer a varied and interesting programme. During
the year the beavers achieved over 140 badges, which included 1 Chief Scout Bronze Awards.
Sioux Beaver Colony
Jackie (Red Bear) continues to lead this section, with support from Bea, parents and a young leader. During the year
the beavers achieved over 250 badges, which included 3 Chief Scout Bronze Awards.
Mowgli Cub Pack
Vicki (Akela) left part yay through the year. we thank her and wish her well in her new endeavours. She was
supported by one assistant section leader and two section assistants together with a young leader and a DofE
student. During the year the cubs achieved over 120 badges. Which included 3 Chief Scout Silver Award.
Kim Cub Pack
Paul Lampard (Akela) leads this section, with support from one assistant section leader two section assistants. During
the year the cubs achieved over 200 badges. Which included 3 Chief Scout Silver Awards.
Scouts
Lee, Jim, Emma and Tom lead this section. During the year the scouts achieved over 130 badges. Which included 4
Chief Scout Gold Awards.
Financial Review
5.1 Reserves Policy
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group
should incnme and fundraising activities fall short. The Group Trustee Board considers that the group should
hold a sum equivalent to 12 months running costs, circa £15,000.00.
The Group held reserves of £247,991.10 against this at year end. This is above the level required for operating
expenses. However, this can be explained as it includes the property asset of £194,682.30.
5.2 Investment Policy
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted
a risk averse .8i.rategy to the investment of its funds. All funds are held in cash using only mainstream banks.
5.3 Annual Accounts
The groups income was £43,158.38 with an expenditure of £27,719.17 giving an excess income for the year of
£15,439.21. The year end bank balance was £53,308.80.
Page4of5

Trustees Annual Report
1°, April 2023 - 31°, March 2024
Future significant activities or major projects
The group plans to support a full range of scouting activities across all sections next year including, a Scout
weekend camp in March, Cub and Scout week camps in August, Paddle Boarding and Kayaking activities on
the Silton Lake.
Four Scouts and leaders are fund raising as they are joining 1st Templecombe Scout Group on the
Friendship Tour to Australia in December 20241January 2025.
The group are looking to build an external store subject to Planning and Building regulation approval.
Declaration
The trustees declare thal they have approved the trustees report above.
Signed on behalf of the charity's trustees=
Signature:
Date: September 2024
Full Name:
Colin Westbrook
Position:
Group Lead Volunteer
Page5of5

Stma
cout GrDII
c￿￿￿ty numbef 1023375
CIAL5TATEME
E YEAR ENDEO 315r M
CH 2024
31.03.24
31.03.23
asurer
Income
Beavers
123.60
559.07
Cub5
2,735.00
9.448.33
12.280_00
374.21
Scouts
6,043.37
12.063.(X)
Subs
Scotsts fundraising
Unifomi
2,322.80
30.25
2,876.66
500.00
Africa trlp rthnd
Grants
749.99
Donations
1,669_36
7.351.30
7.197.74
1,610.00
4379.25
5503.95
Hall hi
Fundraislng
Expenses
Various Fundralsing costs
Other expenses
Maintenance
594.21
308.72
6,212.31
280.91
4%31.72
Equipment
Insuran
1,539.63
2.056.70
42.00
2,107.50
52.00
Helper ins
Accountancy
Sundry
Rate5
216.00
210.00
88.28
199.84
82.76
156.16
Heat and light
Water
1,708.34
102.55
1,163.24
64.10
Beavers
313.06
483.18
Cubs
591.14
62.52
Scouts
6,038.12
1.000.44
1.282.34
5.540.53
Fvnd ralsln8
Badges
Supplies
Census payment
commun￿ hall
Capitation
2,206.68
1.667.45
J.000.00
1760
397.41
1013.10
9.829.75
4.891.80
S9Lt5
Beavers
Cubs
Stouts
Subs
HMRC charltl25
Scouts- expenses
27.719.17
43,158.38
15,439.21
33.375.32
34,759.50
1.384.18
Excess Income for the year

Stma
ham Scout Grou
Charlty number 102337S
BALAN
SHEET F
THE YEAR ENDED
Isr MARCH 2024
Assets and lièbilities
31.03.24
3L03.23
Bank I
27.341.89
25,966.91
23.271.57
14,598.02
8ank 2
Savtngs
Loan
Propertyasset
194.682.30
194.682.30
Total net assets
247.991.10
232.S51.89
F(nanced by
Re5etrves blfwd
Income le5sexpcnses foriheyear
Reserve5 clfwd
23ISSI.89
15A39.21
247,991.10
231,167.71
1,384.18
232,551.89
l. Accounting policie5
Basis of preparation
Receipts are recognlsed in the perlod that ievenue Is recEived, except thai if
revenye relates to or is refunded at a thiure date. it is treated as an accounts
pay?ble expenditure Is reconi5ed when
payments are m4de, except where It ￿lateS to a signific8nt future event,
No account Is taken of any inventories or on hand items held for resale.
FRS102 has been applled In relation to the buildin8 asset

Independent Examiners Report
Report ol the Indepentyent Examiners to the Trustees on the Financlal
Statements of St Mary Glllinghom Scout Group forthe year ended
31st March 2024
Charity number 1023375
In connection wlth my examination. no matter has come to my attention..
lil which Etves me reasonable cause to belleve th3t In any material respect the
requiTernents
to keep accounting re£ords in accordante with section 130 of the 2011 Act and
to prepare èccouftts which èecord with the a￿O￿ntIng records an￿ comply with
the accountlng reouifernents of the 2011 Act
have not been metor
121 to which, in my opiaion, attention should be drawn In order to enabje a proper
under5tandlng of the accounts to be reached.
Mi55 B Kemp
TSAc¢ounting Southwest Limjted
20 KinEsmead Business Park
Glllin¢ham
Dorset
SP8 5JG