Dartford Cambria Sea Scout Group
Royal Naval Recognised Sea Scout Group No. 81 Registered Charities No. 1023312 Group Scout Leader – Steve Newton President – Roger F Rowe
Trustees' Annual Report for the period 01/04/2022 to 31/03/2023
A. Reference and administration details
Charity Name Registered Charity Number Registered Scout Association Number
Dartford Cambria Sea Scout Group 1023312 39706
Charity’s principal address
c/o Steve Newton 59 Kingfisher Drive Greenhithe Kent DA9 9RT
Name of charity trustees who manage the charity:-
Bridget Busfield - Chair
Stephen Newton - Group Scout Leader Katie Muller – Secretary
Jackie Slingo Lynn Coote Kieran Wootten Lia Lampton Clive Giles Sharon McGreevy Gary Williams
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Scout Association
B. Structure, governance and management
The Group’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association.
The Group is a trust established under its rules which are common to all Scouts.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association and are appointed at the Annual General Meeting, either by election or by approval of their nomination and serve for a period of one year. They are then eligible for re-election or renomination. Other trustees may be co-opted during the year to serve until the next AGM.
Additional governance issues (Optional information)
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual Section Leaders and parent’s representation and meets approximately every 2 months.
The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointment and is responsible for:
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The maintenance of Group property;
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The raising of funds and the administration of Group finances;
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The insurance of persons, property and equipment;
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Group public occasions;
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Assisting in the recruitment of leaders and adult support;
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Appointing any sub committee that may be required;
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Appointing Group Administrators and Advisors other than those who are elected.
The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatures for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
C. Objectives and activities
The objectives of the Group are as a unit of the Scout Association.
The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
Achievements and performance
Membership
Over the year membership has decreased slightly which is to be expected following the huge increase due to the COVID pandemic. Leadership has remained consistent. The SAS group has been left to focus on the main sections in the group
Youth Membership
| bership | |||
|---|---|---|---|
| Beaver Scouts Cub Scouts Scouts Explorers TOTAL YOUTH MEMBERSHIP |
January2023 | March 2022 |
Variation |
| 22 | 31 |
-9 | |
| 38 | 53 |
-15 | |
| 66 | 55 |
+11 | |
| 37 | 31 |
+6 | |
| 163 | 170 |
-7 |
Adult Leadership
| ership | |||
|---|---|---|---|
| January2023 | March 2022 | Variation | |
| Sections leaders | 19 | 19 | 0 |
| Sectional Assistants & Skills Instructors | 12 | 12 | 0 |
| Group Scout Leaders | 1 | 1 | 0 |
TOTAL LEADERSHIP 32 32 0
The Group Executive Committee met regularly and it was a busy year with a great deal of expenditure on upgrading facilities and equipment.
D. Financial review
Reserve Policy
The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Executive Committee considered that the Group should hold a sum equivalent to four months running costs, circa £4,000.
The Group Executive Committee consider that sufficient funds are held at the year end to cover future commitments while maintaining the required reserves.
Investment Policy
The Group has adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association’s Short Term Investment Service. The Group Executive monitors the level of bank balances and the interest rate received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.
E. Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees on 27/01/2024.
Stephen Newton, Group Scout Leader
DARTFORD CAMBRIA SEA SCOUT GROUP
Registered Charities No. 1023312
For the year from 1 April 2022 to 31 March 2023
| Receipts Membership Subscriptions Subscriptions Subs - Beavers Subs - Cubs Subs - Scouts Subs - Explorers Investment Income Business Reserve Account Scout Association Account Donations/Grants Donations Company Donation Grants Coronavirus Grants Gift Aid Camps & Activities Staycation Summer Camp Uniforms Zanzibar/Kenya Loan From Bosun Loan Fundraising Regatta and Raft Race Tuck Shop RYA Courses Other Fundraising Ingress Park Funday Sundry Receipts County Boat Zanzibar Misc Training Total Receipts |
2022/23 £ 5,422 7,998 11,046 5,553 30,018 4 32 36 1,332 800 6,462 6,462 15,056 6,621 10,651 2,770 6,431 3,063 10,000 8,260 53 552 8,865 542 542 94,053 |
2021/22 £ 6,099 6,701 9,773 4,773 27,346 1 88 89 1,906 500 19,514 3,846 25,766 4,906 6,312 2,926 3,998 - - 600 283 883 480 3,221 - 43 3,744 75,971 |
|---|---|---|
DARTFORD CAMBRIA SEA SCOUT GROUP
Registered Charities No. 1023312
For the year from 1 April 2022 to 31 March 2023
| Payments Membership Premises Rent Water Rates Light/Heat Insurance Maintenance Property Improvements Camps & Activities Zanzibar Staycation Summer Camp Fundraising General(Raft Race/Fireworks etc) Tuck RYA Course Costs Boating Boating Costs Marine Insurance Mooring Fees RYA Training Centre costs Safety Equipment Bridge Lake Minibus Minibus Costs Minibus Insurance Purchase of Equipment Badges Uniforms Repay loan from Bosun Sundry Payments Training Celebration of Life Supplies/stationery Go Cardless Refunds Admin Costs Misc. Website development Total Payments |
2022/23 8,721 1,468 146 2,523 1,011 1,064 6,211 162 5,952 6,598 15,558 3,035 3,035 5,500 4,778 1,518 186 137 12,119 3,156 1,612 4,767 9,436 1,971 5,779 10,000 2,757 552 201 222 381 4,114 94,423 |
2021/22 £ 8,755 1,231 55 2,373 767 1,130 5,556 1,482 6,306 2,250 8,045 - 112 112 8,630 4,205 915 161 13,911 380 1,669 2,049 24,346 2,249 4,074 428 5 135 56 167 791 79,928 |
|---|---|---|
DARTFORD CAMBRIA SEA SCOUT GROUP
Registered Charities No. 1023312
For the year from 1 April 2022 to 31 March 2023
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Cash Funds 2022/23 2021/22
£ £
Cash funds last year end 22,281 26,237
Net Receipts /Payments (370) (3,956)
Cash funds this year end 21,911 22,281
2022/23 2021/22
Bank Accounts £ £
Scout Association Acc 11,337 11,305
Barclays Business Saver Account 1,896 1,892
Barclays Business Account 36,148 9,892
Cash at year end per bank 49,381 23,089
Less Chqs not cashed this year 30,059 808
Plus cheques cashed but allocated to next year 939
-
Add Receipts not banked this year 1,650
Cash funds this year end 21,911 22,281
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Dartford Cambria Sea Scout Group www.CambriaSeaScouts.org Tralnlng Royal Naval Re(x)gnised Sea Scout Group No. 81 Regislefqd Qharrties No 1 Q23312 Independent Examiner's Report Rewrt to the Trusteesl Memt*rs of Dartlord Can)brl3 Sea Scout Group On accounts for the year ended 31st Mah 2023 Respectlve The tharity's trustees are responsible for the preparation of the accounts. responsibilities of The charity's trustees ¢onsider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to.. examine the aUnts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5llb) of the Charities Act, and to stale whether particular matters have come to my attention. Basis of Independent My examination was carried out in accordance with general Directions given exambne$ statsment by the Charity Commission. An examination indudes a review of the accounts'ng records kept by the chariiy and a cotnparison of the a¢untS presented with those records. It also indudes consideration of any unusual items or disdosures in the lUntS, and seeking explanations from the trustees conMIng any such matters. The pr(Kedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts presenl a Irue and fairf view and the report is limited to those matters set out in the statement beltyw. n connection with my examination, no matter has com8 to my attention. 1. which gives me reasonable cause to believe that in, any material resFxct. the requirements.. to keep accounting records in accordants wtih section 130 of the Charities Act., and to prepare accounts which accord with the accounting records and comply with the accounting requirements of th8 Charities Act have not been met., or 2. to which. in my opinion. attention shoukfj be drawn in order to enable a proper understanding of the }Unts to be reached. Independent examlnerfs ststement Signed Date L% IL Name LASS Relevant Professional qualification(s) or body (if any).. -.p Scouts