**Dartford Cambria Sea Scout Group** **Royal Naval Recognised Sea Scout Group No. 81 Registered Charities No. 1023312** Group Scout Leader – Steve Newton President – Roger F Rowe # **Trustees' Annual Report for the period 01/04/2022 to 31/03/2023** ## **A. Reference and administration details** **Charity Name Registered Charity Number Registered Scout Association Number** Dartford Cambria Sea Scout Group 1023312 39706 **Charity’s principal address** c/o Steve Newton 59 Kingfisher Drive Greenhithe Kent DA9 9RT ## **Name of charity trustees who manage the charity:-** ## Bridget Busfield - Chair Stephen Newton - Group Scout Leader Katie Muller – Secretary Jackie Slingo Lynn Coote Kieran Wootten Lia Lampton Clive Giles Sharon McGreevy Gary Williams ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** Scout Association ## **B. Structure, governance and management** The Group’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association and are appointed at the Annual General Meeting, either by election or by approval of their nomination and serve for a period of one year. They are then eligible for re-election or renomination. Other trustees may be co-opted during the year to serve until the next AGM. ## **Additional governance issues (Optional information)** The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual Section Leaders and parent’s representation and meets approximately every 2 months. The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointment and is responsible for: - The maintenance of Group property; - The raising of funds and the administration of Group finances; - The insurance of persons, property and equipment; - Group public occasions; - Assisting in the recruitment of leaders and adult support; - Appointing any sub committee that may be required; - Appointing Group Administrators and Advisors other than those who are elected. The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatures for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. ## **C. Objectives and activities** The objectives of the Group are as a unit of the Scout Association. The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. ## **Achievements and performance** ## **Membership** Over the year membership has decreased slightly which is to be expected following the huge increase due to the COVID pandemic. Leadership has remained consistent. The SAS group has been left to focus on the main sections in the group ## Youth Membership |bership|||| |---|---|---|---| |Beaver Scouts
Cub Scouts
Scouts
Explorers
TOTAL YOUTH MEMBERSHIP|January2023|
March 2022|Variation| ||22|
31|-9| ||38|
53|-15| ||66|
55|+11| ||37|
31|+6| ||163|
170|-7| ## Adult Leadership |ership|||| |---|---|---|---| ||January2023|March 2022|Variation| |Sections leaders|19|19|0| |Sectional Assistants & Skills Instructors|12|12|0| |Group Scout Leaders|1|1|0| TOTAL LEADERSHIP 32 32 0 The Group Executive Committee met regularly and it was a busy year with a great deal of expenditure on upgrading facilities and equipment. ## **D. Financial review** ## **Reserve Policy** The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Executive Committee considered that the Group should hold a sum equivalent to four months running costs, circa £4,000. The Group Executive Committee consider that sufficient funds are held at the year end to cover future commitments while maintaining the required reserves. ## **Investment Policy** The Group has adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association’s Short Term Investment Service. The Group Executive monitors the level of bank balances and the interest rate received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. ## **E. Declaration** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees on 27/01/2024. Stephen Newton, Group Scout Leader ## **DARTFORD CAMBRIA SEA SCOUT GROUP** ## **Registered Charities No. 1023312** **For the year from 1 April 2022 to 31 March 2023** |**Receipts**
**Membership Subscriptions**
Subscriptions
Subs - Beavers
Subs - Cubs
Subs - Scouts
Subs - Explorers
**Investment Income**
Business Reserve Account
Scout Association Account
**Donations/Grants**
Donations
Company Donation
Grants
Coronavirus Grants
Gift Aid
**Camps & Activities**
**Staycation**
**Summer Camp**
**Uniforms**
**Zanzibar/Kenya**
**Loan From Bosun**
**Loan**
**Fundraising**
Regatta and Raft Race
Tuck Shop
RYA Courses
Other Fundraising
Ingress Park Funday
**Sundry Receipts**
County Boat
Zanzibar
Misc
Training
**Total Receipts**|**2022/23**
**£**
5,422
7,998
11,046
5,553
**30,018**
4
32
**36**
1,332
800
6,462
6,462
**15,056**
**6,621**
**10,651**
**2,770**
**6,431**
**3,063**
**10,000**
8,260
53
552
**8,865**
542
**542**
**94,053**|**2021/22**
**£**
6,099
6,701
9,773
4,773
**27,346**
1
88
**89**
1,906
500
19,514
3,846
**25,766**
**4,906**
**6,312**
**2,926**
**3,998**
-
-
600
283
**883**
480
3,221
-
43
**3,744**
**75,971**| |---|---|---| ## **DARTFORD CAMBRIA SEA SCOUT GROUP** ## **Registered Charities No. 1023312** ## **For the year from 1 April 2022 to 31 March 2023** |**Payments**
**Membership**
**Premises**
Rent
Water Rates
Light/Heat
Insurance
Maintenance
**Property Improvements**
**Camps & Activities**
**Zanzibar**
**Staycation**
**Summer Camp**
**Fundraising**
General(Raft Race/Fireworks etc)
Tuck
RYA Course Costs
**Boating**
Boating Costs
Marine Insurance
Mooring Fees
RYA Training Centre costs
Safety Equipment
Bridge Lake
**Minibus**
Minibus Costs
Minibus Insurance
**Purchase of Equipment**
**Badges**
**Uniforms**
**Repay loan from Bosun**
**Sundry Payments**
Training
Celebration of Life
Supplies/stationery
Go Cardless Refunds
Admin Costs
Misc.
Website development
**Total Payments**|**2022/23**
**8,721**
1,468
146
2,523
1,011
1,064
**6,211**
**162**
**5,952**
**6,598**
**15,558**
3,035
**3,035**
5,500
4,778
1,518
186
137
**12,119**
3,156
1,612
**4,767**
**9,436**
**1,971**
**5,779**
**10,000**
2,757
552
201
222
381
**4,114**
**94,423**|**2021/22**
**£**
**8,755**
1,231
55
2,373
767
1,130
**5,556**
**1,482**
**6,306**
**2,250**
**8,045**
-
112
**112**
8,630
4,205
915
161
**13,911**
380
1,669
**2,049**
**24,346**
**2,249**
**4,074**
428
5
135
56
167
**791**
**79,928**| |---|---|---| ## **DARTFORD CAMBRIA SEA SCOUT GROUP** ## **Registered Charities No. 1023312** ## **For the year from 1 April 2022 to 31 March 2023** **----- Start of picture text -----**
Cash Funds 2022/23 2021/22
£ £
Cash funds last year end 22,281 26,237
Net Receipts /Payments (370) (3,956)
Cash funds this year end 21,911 22,281
2022/23 2021/22
Bank Accounts £ £
Scout Association Acc 11,337 11,305
Barclays Business Saver Account 1,896 1,892
Barclays Business Account 36,148 9,892
Cash at year end per bank 49,381 23,089
Less Chqs not cashed this year 30,059 808
Plus cheques cashed but allocated to next year 939
-
Add Receipts not banked this year 1,650
Cash funds this year end 21,911 22,281
**----- End of picture text -----**
Dartford Cambria Sea Scout Group www.CambriaSeaScouts.org Tralnlng Royal Naval Re(x)gnised Sea Scout Group No. 81 Regislefqd Qharrties No 1 Q23312 Independent Examiner's Report Rewrt to the Trusteesl Memt*rs of Dartlord Can)brl3 Sea Scout Group On accounts for the year ended 31st Ma￿h 2023 Respectlve The tharity's trustees are responsible for the preparation of the accounts. responsibilities of The charity's trustees ¢onsider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to.. examine the a￿Unts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5llb) of the Charities Act, and to stale whether particular matters have come to my attention. Basis of Independent My examination was carried out in accordance with general Directions given exambne￿$ statsment by the Charity Commission. An examination indudes a review of the accounts'ng records kept by the chariiy and a cotnparison of the a¢￿untS presented with those records. It also indudes consideration of any unusual items or disdosures in the ￿lUntS, and seeking explanations from the trustees con￿MIng any such matters. The pr(Kedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts presenl a Irue and fairf view and the report is limited to those matters set out in the statement beltyw. n connection with my examination, no matter has com8 to my attention. 1. which gives me reasonable cause to believe that in, any material resFxct. the requirements.. to keep accounting records in accordants wtih section 130 of the Charities Act., and to prepare accounts which accord with the accounting records and comply with the accounting requirements of th8 Charities Act have not been met., or 2. to which. in my opinion. attention shoukfj be drawn in order to enable a proper understanding of the ￿}Unts to be reached. Independent examlnerfs ststement Signed Date L% IL Name LASS Relevant Professional qualification(s) or body (if any).. ￿￿-.p Scouts