Dartford Cambria Sea Scout Group
Royal Naval Recognised Sea Scout Group No. 81 Registered Charities No. 1023312 Group Scout Leader – Steve Newton President – Roger F Rowe
Trustees' Annual Report for the period 01/04/2020 to 31/03/2021
A. Reference and administration details
Charity Name Registered Charity Number Registered Scout Association Number
Dartford Cambria Sea Scout Group 1023312 39706
Charity’s principal address
c/o Steve Newton 59 Kingfisher Drive Greenhithe Kent DA9 9RT
Name of charity trustees who manage the charity:-
Bridget Busfield - Chair Stephen Newton - Group Scout Leader Vicky Maddison - Secretary
Jackie Slingo Lynn Coote Josh Sweet Kieran Wootten Lia Lampton Kelly Weeden
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Scout Association
B. Structure, governance and management
The Group’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association.
The Group is a trust established under its rules which are common to all Scouts.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association and are appointed at the Annual General Meeting, either by election or by approval of their nomination and serve for a period of one year. They are then eligible for re-election or renomination. Other trustees may be co-opted during the year to serve until the next AGM.
Additional governance issues (Optional information)
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual Section Leaders and parent’s representation and meets approximately every 2 months.
The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointment and is responsible for:
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The maintenance of Group property;
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The raising of funds and the administration of Group finances;
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The insurance of persons, property and equipment;
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Group public occasions;
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Assisting in the recruitment of leaders and adult support;
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Appointing any sub committee that may be required;
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Appointing Group Administrators and Advisors other than those who are elected.
The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatures for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
C. Objectives and activities
The objectives of the Group are as a unit of the Scout Association.
The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
D. Achievements and performance
Membership
Over the year membership has decreased slightly but this is to be expected with difficulties running a programme. Leadership has remained consistent.
Youth Membership
| March 2021 | March 2020 | Variation | |
|---|---|---|---|
| Beaver Scouts | 24 | 27 | -3 |
| Cub Scouts | 30 | 37 | -7 |
| Scouts | 33 | 39 | -6 |
| Explorers | 22 | 18 | +4 |
| TOTAL YOUTH MEMBERSHIP | 109 | 121 | -12 |
SAS Membership
| March 2021 | March 2020 |
Variation |
|
|---|---|---|---|
| SAS Members | 5 | 6 |
-1 |
Adult Leadership
| ership | |||
|---|---|---|---|
| March 2021 | March 2020 | Variation | |
| Sections leaders | 19 | 19 | 0 |
| Sectional Assistants & Skills Instructors | 12 | 12 | 0 |
| Group Scout Leaders | 1 | 1 | 0 |
| TOTAL LEADERSHIP | 32 | 32 | 0 |
All Group Sections were impacted by COVID restrictions with the group closed for much of the year. Subs were still collected on a discretionary basis and the sections met online where possible. Once restrictions eased Cambria were one of the first groups to meet again.
The Group Executive Committee met less frequently than desired however it was a busy year with a great deal of expenditure on upgrading facilities and equipment. This was made possible largely by the awards of Grants for COVID losses.
E. Financial review
Reserve Policy
The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Executive Committee considered that the Group should hold a sum equivalent to four months running costs, circa £4,000.
The Group Executive Committee consider that sufficient funds are held at the year end to cover future commitments while maintaining the required reserves.
Investment Policy
The Group has adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association’s Short Term Investment Service. The Group Executive monitors the level of bank balances and the interest rate received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.
F. Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees on 10/08/2021.
Stephen Newton, Group Scout Leader
DARTFORD CAMBRIA SEA SCOUT GROUP
Registered Charities No. 1023312
For the year from 1 April 2020 to 31 March 2021
| Payments Membership Premises Rent Water Rates Light/Heat Insurance Maintenance Property Improvements Camps & Activities Rona Trip Staycation Fundraising General(Raft Race/Fireworks etc) Tuck RYA Course Costs Boating Boating Costs Marine Insurance Mooring Fees RYA Training Centre costs Safety Equipment Bridge Lake Minibus Minibus Costs Minibus Insurance Purchase of Equipment Badges Uniforms Sundry Payments Training Supplies/stationery Admin Costs Misc. Website development Total Payments |
2020/21 £ 5,232 946 839 1,528 3,301 1,250 7,864 2,756 2,110 2,607 20 122 142 4,590 198 1,094 200 6,082 555 1,759 2,314 37,697 235 1,152 229 99 175 109 612 68,803 |
2019/20 £ 5,808 1,455 198 2,013 3,184 742 7,592 197 11,565 2,941 2,215 255 649 3,118 3,821 2,309 274 6,405 1,978 790 2,767 30,856 1,212 663 340 39 76 109 564 73,689 |
|---|---|---|
DARTFORD CAMBRIA SEA SCOUT GROUP
Registered Charities No. 1023312
For the year from 1 April 2020 to 31 March 2021
| Receipts Membership Subscriptions Subscriptions Subs - Beavers Subs - Cubs Subs - Scouts Subs - Explorers Investment Income Business Reserve Account Scout Association Account Donations/Grants Donations Company Donation Grants Coronavirus Grants Gift Aid Camps & Activities Staycation Uniforms Fundraising Regatta and Raft Race Tuck Shop RYA Courses Other Fundraising Ingress Park Funday Sundry Receipts Rona Trip Misc Training Total Receipts |
2020/21 £ 3,367 3,770 6,052 3,278 16,467 1 1 410 1,250 3,945 42,602 10,811 59,018 931 1,326 437 25 50 110 185 14 14 78,378 |
2019/20 £ 5,957 5,809 7,143 3,238 22,147 3 40 43 1,060 1,600 18,286 3,646 24,592 12,629 1,553 7,149 501 2,960 484 82 11,175 2,211 25 180 2,416 74,554 |
|---|---|---|
DARTFORD CAMBRIA SEA SCOUT GROUP
Registered Charities No. 1023312
For the year from 1 April 2020 to 31 March 2021
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Cash Funds 2020/21 2019/20
£ £
Cash funds last year end 16,662 15,797
Net Receipts /Payments 9,575 865
Cash funds this year end 26,237 16,662
2020/21 2019/20
Bank Accounts £ £
Scout Association Acc 11,217 11,217
Barclays Business Saver Account 1,891 1,890
Barclays Business Account 34,298 3,555
Cash at year end per bank 47,406 16,662
Less Chqs not cashed this year 22,718
-
Add Receipts not banked this year 1,549
Cash funds this year end 26,237 16,662
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Notes
Marine Insurance was not paid this year due to a review with Unity and a decision to move to another in The boats were insured at all times however the new payment was taken in May 2021 and will be renew year in May so will fall into the next financial year. The cost of this is £3,800
Dartford Cambria Sea Scout Group www.CambriaSeaScouts.org Tralnlng C•ntr• Royal Naval Recognised Sea Scout Group No. 81 Registered Charities No. 1023312 Pr¥¥igeni- rEOger r p<owe Independent Examiner's Report Report to the Trusteesl Members of Dartford Cambria Sea Scout Group On accounts for the year ended 31st March 2021 Respective The charity's trustees are responsible for the preparation of the a¢¢ounts. responsibilities of The charity's trustees consider that an audit is not required for this year trustees and examiner under section 144 ofthe Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the Charrties Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145{5llb) of the Charities Act, and to state whether particular matters have come to my attention. Basis of independent My examination VRS carried out in accordance with general Directions given examinorfs statsment by the Charity Commission. An examinalion includes a review of the accounting records kept by the charty and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and Consequently no opinion is given as to whether the accounts present a 'tnJ8 and fair, view and the report is limited to those matters set out in the statement below. In connection wth my examination, no matter has ¢ome lo my attention. which gives me reasonable cause to believe that in, any material respect, the requirements.. to keep accounting records in accordance with section 130 of the Charities Act., and to prepare aoUnt5 which accord with the accounting records and comply with the aGGounting requirements of the Charities Act have not been met., or 2. to whith, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Indendent examineVs $tatement Signed Date IL Name ss Relevant Professional qualifi¢ation(s) or body {rf any).. Scouts