**Dartford Cambria Sea Scout Group**
**Royal Naval Recognised Sea Scout Group No. 81 Registered Charities No. 1023312** Group Scout Leader – Steve Newton President – Roger F Rowe
# **Trustees' Annual Report for the period 01/04/2020 to 31/03/2021**
## **A. Reference and administration details**
**Charity Name Registered Charity Number Registered Scout Association Number**
Dartford Cambria Sea Scout Group 1023312 39706
**Charity’s principal address**
c/o Steve Newton 59 Kingfisher Drive Greenhithe Kent DA9 9RT
## **Name of charity trustees who manage the charity:-**
Bridget Busfield - Chair Stephen Newton - Group Scout Leader Vicky Maddison - Secretary
Jackie Slingo Lynn Coote Josh Sweet Kieran Wootten Lia Lampton Kelly Weeden
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
Scout Association
## **B. Structure, governance and management**
The Group’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association.
The Group is a trust established under its rules which are common to all Scouts.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association and are appointed at the Annual General Meeting, either by election or by approval of their nomination and serve for a period of one year. They are then eligible for re-election or renomination. Other trustees may be co-opted during the year to serve until the next AGM.
## **Additional governance issues (Optional information)**
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual Section Leaders and parent’s representation and meets approximately every 2 months.
The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointment and is responsible for:
- The maintenance of Group property;
- The raising of funds and the administration of Group finances;
- The insurance of persons, property and equipment;
- Group public occasions;
- Assisting in the recruitment of leaders and adult support;
- Appointing any sub committee that may be required;
- Appointing Group Administrators and Advisors other than those who are elected.
The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatures for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
## **C. Objectives and activities**
The objectives of the Group are as a unit of the Scout Association.
The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
## **D. Achievements and performance**
## **Membership**
Over the year membership has decreased slightly but this is to be expected with difficulties running a programme. Leadership has remained consistent.
## Youth Membership
||March 2021|March 2020|Variation|
|---|---|---|---|
|Beaver Scouts|24|27|-3|
|Cub Scouts|30|37|-7|
|Scouts|33|39|-6|
|Explorers|22|18|+4|
|TOTAL YOUTH MEMBERSHIP|109|121|-12|
## SAS Membership
||March 2021|
March 2020|
Variation|
|---|---|---|---|
|SAS Members|5|
6|
-1|
## Adult Leadership
|ership||||
|---|---|---|---|
||March 2021|March 2020|Variation|
|Sections leaders|19|19|0|
|Sectional Assistants & Skills Instructors|12|12|0|
|Group Scout Leaders|1|1|0|
|TOTAL LEADERSHIP|32|32|0|
All Group Sections were impacted by COVID restrictions with the group closed for much of the year. Subs were still collected on a discretionary basis and the sections met online where possible. Once restrictions eased Cambria were one of the first groups to meet again.
The Group Executive Committee met less frequently than desired however it was a busy year with a great deal of expenditure on upgrading facilities and equipment. This was made possible largely by the awards of Grants for COVID losses.
## **E. Financial review**
## **Reserve Policy**
The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Executive Committee considered that the Group should hold a sum equivalent to four months running costs, circa £4,000.
The Group Executive Committee consider that sufficient funds are held at the year end to cover future commitments while maintaining the required reserves.
## **Investment Policy**
The Group has adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association’s Short Term Investment Service. The Group Executive monitors the level of bank balances and the interest rate received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.
## **F. Declaration**
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees on 10/08/2021.
Stephen Newton, Group Scout Leader
## **DARTFORD CAMBRIA SEA SCOUT GROUP**
## **Registered Charities No. 1023312**
## **For the year from 1 April 2020 to 31 March 2021**
|**Payments**
**Membership**
**Premises**
Rent
Water Rates
Light/Heat
Insurance
Maintenance
**Property Improvements**
**Camps & Activities**
**Rona Trip**
**Staycation**
**Fundraising**
General(Raft Race/Fireworks etc)
Tuck
RYA Course Costs
**Boating**
Boating Costs
Marine Insurance
Mooring Fees
RYA Training Centre costs
Safety Equipment
Bridge Lake
**Minibus**
Minibus Costs
Minibus Insurance
**Purchase of Equipment**
**Badges**
**Uniforms**
**Sundry Payments**
Training
Supplies/stationery
Admin Costs
Misc.
Website development
**Total Payments**|**2020/21**
**£**
**5,232**
946
839
1,528
3,301
1,250
**7,864**
**2,756**
**2,110**
**2,607**
20
122
**142**
4,590
198
1,094
200
**6,082**
555
1,759
**2,314**
**37,697**
**235**
**1,152**
229
99
175
109
**612**
**68,803**|**2019/20**
**£**
**5,808**
1,455
198
2,013
3,184
742
**7,592**
**197**
**11,565**
**2,941**
2,215
255
649
**3,118**
3,821
2,309
274
**6,405**
1,978
790
**2,767**
**30,856**
**1,212**
**663**
340
39
76
109
**564**
**73,689**|
|---|---|---|
## **DARTFORD CAMBRIA SEA SCOUT GROUP**
## **Registered Charities No. 1023312**
**For the year from 1 April 2020 to 31 March 2021**
|**Receipts**
**Membership Subscriptions**
Subscriptions
Subs - Beavers
Subs - Cubs
Subs - Scouts
Subs - Explorers
**Investment Income**
Business Reserve Account
Scout Association Account
**Donations/Grants**
Donations
Company Donation
Grants
Coronavirus Grants
Gift Aid
**Camps & Activities**
**Staycation**
**Uniforms**
**Fundraising**
Regatta and Raft Race
Tuck Shop
RYA Courses
Other Fundraising
Ingress Park Funday
**Sundry Receipts**
Rona Trip
Misc
Training
**Total Receipts**|**2020/21**
**£**
3,367
3,770
6,052
3,278
**16,467**
1
**1**
410
1,250
3,945
42,602
10,811
**59,018**
**931**
**1,326**
**437**
25
50
110
**185**
14
**14**
**78,378**|**2019/20**
**£**
5,957
5,809
7,143
3,238
**22,147**
3
40
**43**
1,060
1,600
18,286
3,646
**24,592**
**12,629**
**1,553**
7,149
501
2,960
484
82
**11,175**
2,211
25
180
**2,416**
**74,554**|
|---|---|---|
## **DARTFORD CAMBRIA SEA SCOUT GROUP**
## **Registered Charities No. 1023312**
## **For the year from 1 April 2020 to 31 March 2021**
**----- Start of picture text -----**
Cash Funds 2020/21 2019/20
£ £
Cash funds last year end 16,662 15,797
Net Receipts /Payments 9,575 865
Cash funds this year end 26,237 16,662
2020/21 2019/20
Bank Accounts £ £
Scout Association Acc 11,217 11,217
Barclays Business Saver Account 1,891 1,890
Barclays Business Account 34,298 3,555
Cash at year end per bank 47,406 16,662
Less Chqs not cashed this year 22,718
-
Add Receipts not banked this year 1,549
Cash funds this year end 26,237 16,662
**----- End of picture text -----**
## **Notes**
Marine Insurance was not paid this year due to a review with Unity and a decision to move to another in The boats were insured at all times however the new payment was taken in May 2021 and will be renew year in May so will fall into the next financial year. The cost of this is £3,800
Dartford Cambria Sea Scout Group
www.CambriaSeaScouts.org
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Royal Naval Recognised Sea Scout Group No. 81
Registered Charities No. 1023312
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