2024-07-31-accounts

POTLEY HILL COMMUNITY PRESCHOOL Accounts for the year ended 31 July 2024

Potley Hill Community Preschool Accounts for the year ended 31 July 2024 Table of contents Table of contents Statutory infomiation Annual Report of the Management Committee Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Accounts 8-10 Statutory information The following information forms part of the Annual Report of the Manag8ment Committee, who are the managing trustees.

The Charity's principal office is: Frogmore Communily Campus Potley Hill Road Yateley Hampshire GU46 6AG Telephone: [phone] The Charity was established in 1979 und8r the auspices of the PresGhool Learning Alliance. It is registered in England & Wales, number 1023187. The Management Committee are appointed annually at the annual general meeting by majority vote. The following served as Committee members during the financial year: Caroline Wallbank Lauren Misa Kat Croser Ste h Norton Sarah Abel Jackson Nika Puncer-Ku 18r Christina Ashford Katie Cobie Marina Contreras A Andrea Bullock Natasha Munda Tara-Jane Nicholas Gemma Johnson Abi al Ficklin Ella Carroll Chair Treasurer Secreta De Secreta De Treasurer ex officio. Mana er From 16th October 2023 From 16th October 2023 From 16th October 2023 From 19h Se tember 2023 From 16th October 2023 From 16th October 2023 From 16th October 2023 16th October 2023 to 24th Ma Until 15th Se tember 2023 Until 16th October 2023 Until 16th October 2023 Until 16th October 2023 Until 16th October 2023 Until 16th October 2023 uilar 2024 ex officio Mana er The Charitls independent examiner is: Mrs Claire Connell 86 Silverdale Road Earley Reading RG6 7LT The preschool's bankers are The Co-operative Bank. Charity Bank, and Nationwide Building Society Page l of10

Potley Hill Community Preschool Annual Report of the Management Committee for the year ended 31 July 2024 The Committee have pleasure in submitting their report for the year. The Commrttee members who have seNed during the year are listed on the previous page, with the other statutory infonnation that forms part of their annual report. This report is to be presented at the forthcoming Annual General Meeting to be h61d at the Frogmore Community Campus, Yateley on 14th October 2024. Objectives and actlvities Potley Hill Community Preschool was established in 1979 and provides preschool learning and play facilities for children between the ages of 2 and 5 years in the Yateley area, occupying purpose-designed premises on the Frogmore Community Campus that arg leased from Hampshire County Council. The Preschool was open during the year for five full days per week between 8 am and 6 pm, wtth wrap around care available, thus offering flexbility for parerkts in the time that their children may attend. Government funding is available for 3- and 4-year olds prior to attending SGhool, and for eligible 2-year olds. The most re￿nt OFSTED insp8Ction was in Decemb8r 2019, and the preschool was rated as good. The preschool pro￿]deS a valued service for parents in Yat81ey and the surrounding area and remains committed to Gontinual improvement. It is a condition of the lease for the premises that the preschool should continue to receiv8 a minimum 'Good" rating from such inspections. The trustees are mindful of the Charity Commission's guidan￿ on public benefit. Achievements and perfonnance The number of children on the roll was at a similar level to the previous year. Overall occupancy was 91.920/0 compared with 99.38 % the previous year. The preschool continues to implement the 'Curiosity Approach, towards learning and the ohildcare environment and has achieved accreditstion for delivering childcare based on this approach. It has also introduced a For8St School which is run separately from the main presGhool. although using the same staff. The preschool has benefitt8d from stability in staffing over the past year. Staff training is ongoing, with a view to ensuring all staff are qualified to at least level 3. Page 2 of 10

Potley Hill Community Preschool Annual Report of the Management Committee for the year ended 31 July 2024 (continued) Financial review The attached Statement of Financial Activities summarises the Charitys income and expenditure for the year, supplemented by more detailed analyses in the Notes to the Accounts. The Balance Sheet shows the Charivs assets, liabilities and reserves. These accounts show a surplus of £45.465 on unrestricted funds, compared with a surplus of £11,398 in the previous year. The balan￿ sheet shows net assets and reserves of £239,763 (2023: £194,298), compared with annual income of some £471,669 (2023.. £422,774).. The twstees, policy is to maintain sufficient reserves to provide working capital to enable the Charity to continue ils activities should there be either a delay in receiving Early Years funding from Hampshire County Council, or a downturn in the number of children attending andlor the number of sessions taken. The reserves policy was reviewed by the Committee and the designated reserve was increased in 2023 (see below). Reserves at 31 July 2023 were as follows: A designated reserve of £170,000, equivalent approximately to one term's expenses plus £35,000 for closure costs, as a strategic contingencies reserve. This was approved by the Comrnittee (as trustees) in October 2023. The amount in this reserve is reviewed annually. Unallocated general funds of £69,763. structure, governance and management The Charity is an unincorporated organisation. Its constitution follows the model provided by the Preschool Leaming Allian￿. the original was dat8d 21 May 1993 and has b88n subsequently updated. most recently in 2011. The Committee are the managing trustees and meet termly to manage and oversee the preschool's business affairs. The trustees are appointed annually at the Charity's annual general meeting by majority vote. The members of the Charity are the parents of children attending the Preschool, whilst their children are attending. Whilst the trustees have overall responsibility for the Charitys affairs, day-to-day management of Ghildcare serviGes and the assoGiated administrative duties have been delegated to the Manager and her staff. The Chartws financial administration is carried out by a paid employee with financial expertise, ￿porting to the Treasurer. who is a trustee. A budget is agreed by the trustees before the start of each financial year, and results are monitored by trustees on a ternily basis. The Charity's statutory particulars, including the names of trustees, are on page 1. Page 3 of 10

Potley Hill Community Preschool Annual Report of the Management Committee for the year ended 31 July 2024 (continued) structure, governance and management (continued) The Committee have considered the risks to which the Charty is expos8d, and the systems that have been established to minimise those risks. The Charity has established policies and a programme of training for its staff to maintain a high standard of service. A programme of training tailored for trustees is also available for Committee members, using material and courses available from Hampshire County Council's Services for Young Children and the Preschool Learning Alliance. Comprehensive risklbenefit assessments are ongoing and the Committee have taken appropriate steps to ensure risks are managed. The Committee has concluded that th8 standard Preschool Leaming Alliance insurance policies provide appropriate cover by in respect of:

Fire and other damage Employer and public liabilities Signed on behalf of the Management Committee Caroline Wallbank Chair Dated 14th October 2024 Kat Croser Secretary Page 4 of10

Potley Hill Community Preschool Independent Examiner’s Report to the Committee

I report to the Committee (who are the Charity’s trustees) on my examination of the accounts of the Charity for the year ended 31 July 2024 which are set out on pages 6 to 10.

Responsibilities and basis of report

As the trustees of the Charity you are responsible for preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act, and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the Act. I confirm that I am qualified to undertake the examination because I am a member of The Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. Accounting records were not kept by the Charity as required by section 130 of the Act;

2. The accounts do not accord with those records; or

3. The accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Claire Connell MA, ACA, CTA Chartered Accountant

86 Silverdale Road Earley Reading RG6 7LT

24th October 2024

Page 5 of 10

Potley Hill Community Preschool Statement of Financial Activities for the year ended 31 July 2024 2024 Total 2023 Total Restricted Unrestricted Income and endowments from: Donations and legacies Other grants Connect4Communities grant 500 360 860 Charitable activities Grants from local education authority Parental fees and other contributions 297.938 297,938 232,642 162 609 162609 180 199 460.547 460,547 412,841 Other trading activitl8S Christmas events Sponsored event Hand prints Commissions from photographs & other income Uniform sales 717 717 1.517 1,517 120 120 1.896 1,896 2 864 ￿￿4 7,114 7,114 887 545 173 2.534 7,305 1,767 422.773 Investments," bank interest Total 471.669 471.669 Expenditure on: Raising fvnds Advertising (including website costs) Charitable activities Staff salaries and related costs {Note 3} Uniforms Rent, service charges and cleaning for premlses Gardens and general maintenance Garden and premises improvements Equipment and consumables Milk and provisions Hot lunches Office supplies, telephone and sundry costs Accountancy, payroll & HR softwarelsupport Printing and photocopying Membership, accreditation and insurance Uncollected fees expense Independent examination fees {Note 5) Connect4Communities expenditure Depreciation 1,970 1,970 1.641 358,872 358.872 343.659 1,177 1,177 722 30,617 30,617 30,078 172 172 1.675 1,675 9,537 9,537 1.315 1,315 10,933 10,933 681 3,018 526 2.679 2,053 650 7,240 8,225 1,062 12,399 570 1,385 3,018 526 2,679 2,053 650 2,198 (18) 550 510 329 329 173 424,234 424,234 409,734 Total 426,204 426.204 411.375 NET INCOME FOR THEYEAR Totsl funds brought forward Transfers between funds TOTAL FUNDS CARRIED FORWARD 45,465 45,465 11.398 194,298 194,298 182,900 239,763 239,763 194,298 Page 6 of 10

Potley Hill Community Preschool Balance Sheet as at 31 July 2024 Note 2024 2023 Fixed assets Tangible assets 2,961 Current assets stocks of uniform & consumables Debtors Cash at bank and in hand Current account Deposit accounts Petty cash Totsl current ass8ts 765 5,208 1,229 7.189 140,775 105,287 163,373 152,647 77 310,121 266,429 Creditors: amounts falling due wtthin one year Creditors and accruals Net current assets -73319 -72 131 236,802 194,298 NET ASSETS 239.763 194,298 The funds ofthe Charity Restricted income funds Unrestricted funds 239,763 194.298 TOTAL CHARITY FUNDS 239.763 194,298 Approved at a meeting of the Management Committee held on 14th October 2024 L.plJt Caroline Wallbank Chair Lauren Misa Treasurer Page7 of 10

Potley Hill Community Preschool Notes to the Accounts for the year ended 31 July 2024 1. The Charity's structure. organisation and business Potley Hill Community Preschool is an unincorporated association govemed by its constitution dated 21 May 1993 (as updated, see Page 1). It is a charity registered in England and Wales, and the address of the registered office is given in the chartty infomiation on page 1 ofthese accounts. The Charity's members are the parents of chIld￿n currently attending the preschool. The preschool provides preschool educational servic8s funded by the Government's Early Years Education schem8 and parental fees. 2. Accounting pollcies a) General matters The charity Gonstitutes a public ben8fit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in aGcordance with the Financial Reporting Standard applicable in th8 UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charit18s Act 2011 and UK Generally AGGepted Accounting PraGtiC8. b) Going concern The Chariws activities are funded substantially by the income from Hampshire County Council under the Early Years Education scheme and parents, fees. The budget for the year commencing 1 August 2024 and support (if ngcessary) from reserves indi￿teS that tunds will be sufficient to meet expected costs", and projections for the subsequent year indicate ongoing business sustainability. c) Fixed assets, depreciation and use of restricted reserves Fix8d asset purchases are capitalised provided that the wst eX￿edS £1,000. Depreciation is charged on assets at rates calculated to write down those assets over their 8Stimated useful lives, which are taken as five years for furniture. fittings and IT equipment" and ten years for outdoor equipment. Grants r&￿1Ved to fund the purchase of fixed assets are credited to restricted reserves and released to unrestricted funds over the estimated useful lives of the assets wncemed. d) Taxation Th8 Charitys income is exempt from income and corporation taxes; and its activities are exempt from Value Added Tax (VAT). so all expenditure is therefore inclusive of applicable VAT. 3. Staff costs 2024 2023 Salaries Social Security, less small employer rebate Employer pension contributions (NEST scheme) Training. unrforms and other 328,774 313,401 15,578 16.194 9,024 8,862 5.496 5,202 358,872 343,659 Page 8 of 10

Potley Hill Community Preschool Notes to the Accounts for the year ended 31 July 2024 (continued) 3. Staff costs (continued) 2024 Number 18 16 2023 Number 20 16 Average number of staff employed Full-time staff equivalents No employee eamed more than £60,000 per annum (2023: none). and. in the opinion of the trustees, no employee was able to 8X8rt significant Influen￿ over the running of the Charity. 4. Trustees None of the trustees received any emoluments or reimbursement of expenses in respect of those services. The salary of the Manager, who is a trustee ex offiGlO, is included in staff costs in Note 3. 5. Governance costs The only govemance cost that is separately identifiable is the fees paid to the independent 8xaminer of £550 for those serVi￿S (2023.. £550). £100 was charged by the examiner for Corporation Tax services in 2023-24. The premium paid for general insurancgs includes trustee indemnity cover, but the amount Is not separately stated in th8 premium. 6. Fixed assets; tangible assats Cost At 1 August 2023 Disposals in the year Additions in the year At 31 July 2024 25,956 3,290 29,246 De reciation At 1 August 2023 Written off re disposals Charge for the year At 31 July 2024 25,956 329 26,285 Net book value 31 July 2024 31 July 2023 2,961 7. Debtors 2024 2023 Fees receivable less provisions other debtors Prepaid expenses 1,398 3,269 1.330 673 2,480 3,247 5,208 7,189 Page 9 of 10

Potley Hill Community Preschool Notes to the Accounts for the year ended 31 July 2024 (continued) 8. Creditors 2024 2023 Supplies and servÉces for preschool activities Accrued holiday pay & bonus PAYE & National Insurance Pension contributions Parents, fees received in advance Other creditors and accruals -148 2.596 58,556 56.312 6,016 5,599 2,089 2,296 2,831 3,382 73,319 9. Reserves Jul 2023 Sur for Fund ear Transfer Jul 2024 Restricted reserves Connect4Communities grant Unrestricted funds General fund 54,298 Designated fund. strategic contingenGi8s 140.000 reserve 15.465 30.000 69,763 170,000 194.298 45,465 239,763 All reserves 194,298 45,465 239,763 The Connect4Communities grant was govemment funding for vulnerable families. This had to be spent on food and energy for eligible recipients. 10. Analysls of net assets by fund General Desi nated Restricted Total fund fund fund Tangible fixed assets Stocks Débtors Bank & cash balan￿$ Creditors 2.961 765 5,208 134,148 -73,319 69,763 2,961 765 5,208 304,148 -73,319 239.763 170,000 170,000 11. Contingent liabilities There were no contingent liabilities at 31 July 2024 {2023; none). 12. Transactions with related parties All of the fee income is from parents who, by nature of the constitution, are members of the Chaiity. The total of fees paid by Committee members (who are trustees) during the year was £18,526 (2023 £10,272), all at the standard fee rates. Page 10 of 10