POTLEY HILL COMMUNITY PRESCHOOL
Accounts for the year ended 31 July 2024

Potley Hill Community Preschool
Accounts for the year ended 31 July 2024
Table of contents
Table of contents
Statutory infomiation
Annual Report of the Management Committee
Independent Examiner's Report
Statement of Financial Activities
Balance Sheet
Notes to the Accounts
8-10
Statutory information
The following information forms part of the Annual Report of the Manag8ment Committee,
who are the managing trustees.
> The Charity's principal office is:
Frogmore Communily Campus
Potley Hill Road
Yateley
Hampshire GU46 6AG
Telephone: 01252 869944
> The Charity was established in 1979 und8r the auspices of the PresGhool Learning
Alliance. It is registered in England & Wales, number 1023187.
> The Management Committee are appointed annually at the annual general meeting
by majority vote. The following served as Committee members during the financial
year:
Caroline Wallbank
Lauren Misa
Kat Croser
Ste
h Norton
Sarah Abel
Jackson
Nika Puncer-Ku
18r
Christina Ashford
Katie Cobie
Marina Contreras A
Andrea Bullock
Natasha Munda
Tara-Jane Nicholas
Gemma Johnson
Abi
al Ficklin
Ella Carroll
Chair
Treasurer
Secreta
De
Secreta
De
Treasurer
ex officio. Mana
er
From 16th October 2023
From 16th October 2023
From 16th October 2023
From 19h Se
tember 2023
From 16th October 2023
From 16th October 2023
From 16th October 2023
16th October 2023 to 24th Ma
Until 15th Se
tember 2023
Until 16th October 2023
Until 16th October 2023
Until 16th October 2023
Until 16th October 2023
Until 16th October 2023
uilar
2024
ex officio Mana
er
The Charitls independent examiner is:
Mrs Claire Connell
86 Silverdale Road
Earley
Reading RG6 7LT
> The preschool's bankers are The Co-operative Bank. Charity Bank, and Nationwide
Building Society
Page l of10

Potley Hill Community Preschool
Annual Report of the Management Committee for the year ended
31 July 2024
The Committee have pleasure in submitting their report for the year. The Commrttee
members who have seNed during the year are listed on the previous page, with the other
statutory infonnation that forms part of their annual report. This report is to be presented at
the forthcoming Annual General Meeting to be h61d at the Frogmore Community Campus,
Yateley on 14th October 2024.
Objectives and actlvities
Potley Hill Community Preschool was established in 1979 and provides preschool learning
and play facilities for children between the ages of 2 and 5 years in the Yateley area,
occupying purpose-designed premises on the Frogmore Community Campus that arg
leased from Hampshire County Council. The Preschool was open during the year for five
full days per week between 8 am and 6 pm, wtth wrap around care available, thus offering
flexbility for parerkts in the time that their children may attend. Government funding is
available for 3- and 4-year olds prior to attending SGhool, and for eligible 2-year olds. The
most re￿nt OFSTED insp8Ction was in Decemb8r 2019, and the preschool was rated as
good.
The preschool pro￿]deS a valued service for parents in Yat81ey and the surrounding area
and remains committed to Gontinual improvement. It is a condition of the lease for the
premises that the preschool should continue to receiv8 a minimum 'Good" rating from such
inspections. The trustees are mindful of the Charity Commission's guidan￿ on public
benefit.
Achievements and perfonnance
The number of children on the roll was at a similar level to the previous year. Overall
occupancy was 91.920/0 compared with 99.38 % the previous year.
The preschool continues to implement the 'Curiosity Approach, towards learning and the
ohildcare environment and has achieved accreditstion for delivering childcare based on
this approach. It has also introduced a For8St School which is run separately from the main
presGhool. although using the same staff.
The preschool has benefitt8d from stability in staffing over the past year. Staff training is
ongoing, with a view to ensuring all staff are qualified to at least level 3.
Page 2 of 10

Potley Hill Community Preschool
Annual Report of the Management Committee for the year ended
31 July 2024 (continued)
Financial review
The attached Statement of Financial Activities summarises the Charitys income and
expenditure for the year, supplemented by more detailed analyses in the Notes to the
Accounts. The Balance Sheet shows the Charivs assets, liabilities and reserves.
These accounts show a surplus of £45.465 on unrestricted funds, compared with a surplus
of £11,398 in the previous year. The balan￿ sheet shows net assets and reserves of
£239,763 (2023: £194,298), compared with annual income of some £471,669 (2023..
£422,774)..
The twstees, policy is to maintain sufficient reserves to provide working capital to enable
the Charity to continue ils activities should there be either a delay in receiving Early Years
funding from Hampshire County Council, or a downturn in the number of children attending
andlor the number of sessions taken. The reserves policy was reviewed by the Committee
and the designated reserve was increased in 2023 (see below). Reserves at 31 July 2023
were as follows:
A designated reserve of £170,000, equivalent approximately to one term's expenses
plus £35,000 for closure costs, as a strategic contingencies reserve. This was approved
by the Comrnittee (as trustees) in October 2023. The amount in this reserve is reviewed
annually.
Unallocated general funds of £69,763.
structure, governance and management
The Charity is an unincorporated organisation. Its constitution follows the model provided
by the Preschool Leaming Allian￿. the original was dat8d 21 May 1993 and has b88n
subsequently updated. most recently in 2011. The Committee are the managing trustees
and meet termly to manage and oversee the preschool's business affairs. The trustees are
appointed annually at the Charity's annual general meeting by majority vote. The members
of the Charity are the parents of children attending the Preschool, whilst their children are
attending.
Whilst the trustees have overall responsibility for the Charitys affairs, day-to-day
management of Ghildcare serviGes and the assoGiated administrative duties have been
delegated to the Manager and her staff. The Chartws financial administration is carried out
by a paid employee with financial expertise, ￿porting to the Treasurer. who is a trustee. A
budget is agreed by the trustees before the start of each financial year, and results are
monitored by trustees on a ternily basis.
The Charity's statutory particulars, including the names of trustees, are on page 1.
Page 3 of 10

Potley Hill Community Preschool
Annual Report of the Management Committee for the year ended
31 July 2024 (continued)
structure, governance and management (continued)
The Committee have considered the risks to which the Charty is expos8d, and the systems
that have been established to minimise those risks. The Charity has established policies
and a programme of training for its staff to maintain a high standard of service. A
programme of training tailored for trustees is also available for Committee members, using
material and courses available from Hampshire County Council's Services for Young
Children and the Preschool Learning Alliance.
Comprehensive risklbenefit assessments are ongoing and the Committee have taken
appropriate steps to ensure risks are managed. The Committee has concluded that th8
standard Preschool Leaming Alliance insurance policies provide appropriate cover by in
respect of:
> Fire and other damage
> Employer and public liabilities
Signed on behalf of the Management Committee
Caroline Wallbank
Chair
Dated 14th October 2024
Kat Croser
Secretary
Page 4 of10

## **Potley Hill Community Preschool Independent Examiner’s Report to the Committee** 

I report to the Committee (who are the Charity’s trustees) on my examination of the accounts of the Charity for the year ended 31 July 2024 which are set out on pages 6 to 10. 

## **Responsibilities and basis of report** 

As the trustees of the Charity you are responsible for preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act, and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner’s statement** 

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the Act. I confirm that I am qualified to undertake the examination because I am a member of The Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. Accounting records were not kept by the Charity as required by section 130 of the Act; 

2. The accounts do not accord with those records; or 

3. The accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

Claire Connell MA, ACA, CTA Chartered Accountant 

86 Silverdale Road Earley Reading RG6 7LT 

24th October 2024 

Page 5 of 10 



Potley Hill Community Preschool
Statement of Financial Activities for the year ended 31 July 2024
2024
Total
2023
Total
Restricted Unrestricted
Income and endowments from:
Donations and legacies
Other grants
Connect4Communities grant
500
360
860
Charitable activities
Grants from local education authority
Parental fees and other contributions
297.938 297,938 232,642
162 609 162609 180 199
460.547 460,547 412,841
Other trading activitl8S
Christmas events
Sponsored event
Hand prints
Commissions from photographs & other income
Uniform sales
717
717
1.517
1,517
120
120
1.896
1,896
2 864 ￿￿4
7,114
7,114
887
545
173
2.534
7,305
1,767
422.773
Investments," bank interest
Total
471.669
471.669
Expenditure on:
Raising fvnds
Advertising (including website costs)
Charitable activities
Staff salaries and related costs {Note 3}
Uniforms
Rent, service charges and cleaning for premlses
Gardens and general maintenance
Garden and premises improvements
Equipment and consumables
Milk and provisions
Hot lunches
Office supplies, telephone and sundry costs
Accountancy, payroll & HR softwarelsupport
Printing and photocopying
Membership, accreditation and insurance
Uncollected fees expense
Independent examination fees {Note 5)
Connect4Communities expenditure
Depreciation
1,970
1,970
1.641
358,872 358.872 343.659
1,177
1,177
722
30,617
30,617
30,078
172
172
1.675
1,675
9,537
9,537
1.315
1,315
10,933
10,933
681
3,018
526
2.679
2,053
650
7,240
8,225
1,062
12,399
570
1,385
3,018
526
2,679
2,053
650
2,198
(18)
550
510
329
329
173
424,234 424,234 409,734
Total
426,204
426.204
411.375
NET INCOME FOR THEYEAR
Totsl funds brought forward
Transfers between funds
TOTAL FUNDS CARRIED FORWARD
45,465
45,465
11.398
194,298 194,298 182,900
239,763
239,763
194,298
Page 6 of 10

Potley Hill Community Preschool
Balance Sheet as at 31 July 2024
Note
2024
2023
Fixed assets
Tangible assets
2,961
Current assets
stocks of uniform & consumables
Debtors
Cash at bank and in hand
Current account
Deposit accounts
Petty cash
Totsl current ass8ts
765
5,208
1,229
7.189
140,775 105,287
163,373 152,647
77
310,121 266,429
Creditors: amounts falling due wtthin one year
Creditors and accruals
Net current assets
-73319 -72 131
236,802 194,298
NET ASSETS
239.763
194,298
The funds ofthe Charity
Restricted income funds
Unrestricted funds
239,763 194.298
TOTAL CHARITY FUNDS
239.763
194,298
Approved at a meeting of the Management Committee held on 14th October 2024
L.plJt
Caroline Wallbank
Chair
Lauren Misa
Treasurer
Page7 of 10

Potley Hill Community Preschool
Notes to the Accounts for the year ended 31 July 2024
1. The Charity's structure. organisation and business
Potley Hill Community Preschool is an unincorporated association govemed by its
constitution dated 21 May 1993 (as updated, see Page 1). It is a charity registered in
England and Wales, and the address of the registered office is given in the chartty
infomiation on page 1 ofthese accounts. The Charity's members are the parents of chIld￿n
currently attending the preschool.
The preschool provides preschool educational servic8s funded by the Government's Early
Years Education schem8 and parental fees.
2. Accounting pollcies
a) General matters
The charity Gonstitutes a public ben8fit entity as defined by FRS 102. The financial
statements have been prepared in accordance with Accounting and Reporting by Charities:
Statement of Recommended Practice applicable to charities preparing their accounts in
aGcordance with the Financial Reporting Standard applicable in th8 UK and Republic of
Ireland issued in October 2019, the Financial Reporting Standard applicable in the United
Kingdom and Republic of Ireland (FRS 102), the Charit18s Act 2011 and UK Generally
AGGepted Accounting PraGtiC8.
b) Going concern
The Chariws activities are funded substantially by the income from Hampshire County
Council under the Early Years Education scheme and parents, fees. The budget for the
year commencing 1 August 2024 and support (if ngcessary) from reserves indi￿teS that
tunds will be sufficient to meet expected costs", and projections for the subsequent year
indicate ongoing business sustainability.
c) Fixed assets, depreciation and use of restricted reserves
Fix8d asset purchases are capitalised provided that the wst eX￿edS £1,000. Depreciation
is charged on assets at rates calculated to write down those assets over their 8Stimated
useful lives, which are taken as five years for furniture. fittings and IT equipment" and ten
years for outdoor equipment. Grants r&￿1Ved to fund the purchase of fixed assets are
credited to restricted reserves and released to unrestricted funds over the estimated useful
lives of the assets wncemed.
d) Taxation
Th8 Charitys income is exempt from income and corporation taxes; and its activities are
exempt from Value Added Tax (VAT). so all expenditure is therefore inclusive of applicable
VAT.
3. Staff costs
2024
2023
Salaries
Social Security, less small employer rebate
Employer pension contributions (NEST scheme)
Training. unrforms and other
328,774 313,401
15,578
16.194
9,024
8,862
5.496
5,202
358,872
343,659
Page 8 of 10

Potley Hill Community Preschool
Notes to the Accounts for the year ended 31 July 2024 (continued)
3. Staff costs (continued)
2024
Number
18
16
2023
Number
20
16
Average number of staff employed
Full-time staff equivalents
No employee eamed more than £60,000 per annum (2023: none). and. in the opinion of
the trustees, no employee was able to 8X8rt significant Influen￿ over the running of the
Charity.
4. Trustees
None of the trustees received any emoluments or reimbursement of expenses in respect
of those services. The salary of the Manager, who is a trustee ex offiGlO, is included in staff
costs in Note 3.
5. Governance costs
The only govemance cost that is separately identifiable is the fees paid to the independent
8xaminer of £550 for those serVi￿S (2023.. £550). £100 was charged by the examiner for
Corporation Tax services in 2023-24. The premium paid for general insurancgs includes
trustee indemnity cover, but the amount Is not separately stated in th8 premium.
6. Fixed assets; tangible assats
Cost
At 1 August 2023
Disposals in the year
Additions in the year
At 31 July 2024
25,956
3,290
29,246
De
reciation
At 1 August 2023
Written off re disposals
Charge for the year
At 31 July 2024
25,956
329
26,285
Net book value
31 July 2024
31 July 2023
2,961
7. Debtors
2024
2023
Fees receivable less provisions
other debtors
Prepaid expenses
1,398 3,269
1.330
673
2,480 3,247
5,208
7,189
Page 9 of 10

Potley Hill Community Preschool
Notes to the Accounts for the year ended 31 July 2024 (continued)
8. Creditors
2024
2023
Supplies and servÉces for preschool activities
Accrued holiday pay & bonus
PAYE & National Insurance
Pension contributions
Parents, fees received in advance
Other creditors and accruals
-148 2.596
58,556 56.312
6,016
5,599
2,089 2,296
2,831
3,382
73,319
9. Reserves
Jul
2023
Sur
for
Fund
ear Transfer
Jul
2024
Restricted reserves
Connect4Communities grant
Unrestricted funds
General fund
54,298
Designated fund. strategic contingenGi8s 140.000
reserve
15.465
30.000
69,763
170,000
194.298
45,465
239,763
All reserves
194,298
45,465
239,763
The Connect4Communities grant was govemment funding for vulnerable families.
This had to be spent on food and energy for eligible recipients.
10. Analysls of net assets by fund
General Desi
nated Restricted Total
fund
fund
fund
Tangible fixed assets
Stocks
Débtors
Bank & cash balan￿$
Creditors
2.961
765
5,208
134,148
-73,319
69,763
2,961
765
5,208
304,148
-73,319
239.763
170,000
170,000
11. Contingent liabilities
There were no contingent liabilities at 31 July 2024 {2023; none).
12. Transactions with related parties
All of the fee income is from parents who, by nature of the constitution, are members of the
Chaiity. The total of fees paid by Committee members (who are trustees) during the year
was £18,526 (2023 £10,272), all at the standard fee rates.
Page 10 of 10