2021-07-31-accounts

POTLEY HILL COMMUNITY PRESCHOOL Accounts for the year ended 31 July 2021

Potley Hill Community Preschool Accounts for the year ended 31 July 2021 Table of contents Pa Table of contents statutory infom)ation Annual Report of the Management Committee Independent Examinerfs Report statement ijf Finanoaal Aclithes Balan￿ Sheet Notes to the Accounts 24 8-10 Statutory infomiation The following infomation foms part of th8 Annual Report of the Manag8m8nt Committ88, who are the managing trustees.

The Charivs prtncipal Offi￿ is-. Frogmore Community Campus Potley Hill Road Yateley Hampshire GU46 6AG Telephone: [phone] The Charrty was estsblished in 1979 under the auspices of the Preschool Laaming liance. It is registered in England & Wales, number 1023187. The Management Commiltee are appointed annually at the annual general meeting by majority Vote. The followng served as Committee members during the financial year: Ella Wilson (Chair- from 21st Octob8r 2019) Katie Sage (freasurer) Sonata Zilaityte (Secretary- from 21" October 2019) Andrea Bullock {ex officio. Manager) Annaballe Neilson and Halen Roderick (from 191h October 20) Sarah Van Buuren (until 26 April 21), Victoria Herridge {until 11th January 2021). Joanna Abbott {until lg March 2021). Christopher Herridge (until 11th January 2021) The Charrvs independent examiner Mrs Claire Connell 86 Silverdale Road Eadey Reading RG6 7LT The Preschool's banker5 are The C(Foperattve BanK Charity Bank. and Nationwide Building Society Page l of 10

Potley Hill Community Preschool Annual Report of the Management Committee for the year ended 31 July 2021 The Committee have pleasure in submitting thelr report for the year. The Committee members who have served during the year are listed on the previous page. with lh8 Other statutory infomiation that foms part of their annual retKJrt. This report is to be preserrted at the forthcoming annual general meeting to be heEd at the Frogmore Community Campus. Yateley on 18 October 2021. Objectivès and activities Potley Hill Community PresGhool was estsblished in 1979 and provides preschool leaming and play facilities for children belween the ages of 2 and 5 years in the Yateley area, OGcupying purpose-designed prernises on the Frogmore Community Campus that are leased from Hampshire County Council. The preschool was open during the y8ar for five full days p8r week be￿een 8am and 6pm, with wrap around care available. thus offering fle￿bIl￿ for parents in the time that their children may attend. Government funding is availablg for 3- and &year olds prior to attending sch¢)ol, and for eligible 2-year olds. The m05t recent OFSTED inspèction was in December 2019. and th8 preschool was rated as good. The preschool provides a walued SeThi￿ for parents in Yateley and the surrounding area and remains committed to continual improvement. It is a condition of the lease for tha premises that the Pres¢hcK)I should continue to receive a minimum °Good° rating from such inspections. The trustees are mindful of the Charity Commission's guidance on public beneftt. Achievoments and perfomiance The number of children on the roll increased over the premous year and capacity was further increased as a r8suIt of the opening of the Forest School in June 2020, although in practice the full effect of this was not realised until September 2020. Overall occupancy was 91.3¥0 compared with 92.7% the previous year. The preschool ts now taking a significant number of children below the ag8 of thr8e years, the age at which universal Early Years Education funding commen￿. so parents pay for all th¢3se sessions. Parants also payfor additional hours above the 15 or 30 fund8d hours p8rweek. Th8 pr8school continues to implement the 'Curiosty Approach. towards leaming and the childcare environment and has athiav8d accreditation for delivering childcare based on this approach. It has also introduced a Forest School which is run separately from the main preschool, although using the same stsff. This year the preschool was only slightly impacted by Coronavirus as it remained open for all children during the two lod(downs. The preschool has benefitted from stability in stsffing over thè past year. Staff trainlng Is ongoing. a view to ensuring all staff are qualified to at least level 3. Page 2 of 10

Potley Hill Community Preschool Annual Report of the Management Committee for the year ended 31 July 2021 (continued) Financial review The attached Statement of Finanaal Acttwties summarises the Charitys income and expenditure for the year. supplemented by more detailed analyses in the Notes to the Aixounts. The Ba[an￿ Sheet Shov￿ the Chaiitys assets, liabilities and reserves. These ac￿Unts show a surplus of £32.590 on unrestricted funds, compared wtth a dèficit of £4,953 in the prewous year. F88 refunds due to the ctosure of the preschool as a result of Coronamrus totalled £4.199 (2019-20.. £22.825). No furlough was daimed durÈng the year. The balan￿ sheet shows net assets and reserves of £149.960 (2020.. £117,370). compared ￿th annual income of some £351,783 (2020: £244.IXIO). The tru5te8s' policy is to maintain sufficient reserves to provide working capital to enable the Charity to continue ts actiwties should there be eith8r a delay in receNing Early Years funding from Hampshire County Council, or a downtum in the number of children attending andlor the number of sessions taken. The reserves policy was revyew8d by Ihe Committee and the designated reserve was increased (see below). Reserves at 31 July 2021 were as follows: A designated reserve of £140.IXJO. 4uiva￿nI approximately to one temi's expenses plus £35.000 for ck)sure cosls. as a strategic (x)nlingenci8s ￿arVe. This was approved by the Committee (as trustees) in October 2020. The amount in this reserve is reviewed annually. Unallocated general funds of £9.960. Structure, governance and management The Charity is an unincorporated organisation. Its constitution follows the mod81 promded by the Preschool Learning AllIan￿- the original was dated 21 May 1993 and has been subsaquendy updated, most reCen￿Y in 2011. Th8 Committee are the managing truste8s and meet haErtermly to manage and oversee the preschool's business affairs. The trustees are appointed annually at the Charitys annual general meeting by majority vote. The members of the Charity are the parents of thildren attending the preschool, whilst their hildren are attending. Whilst the trustees have overall responsibility for the Charitys affairs, day-trFday management of childcare ser￿￿ and the associated administrative duties have been delegated to the Manager and her staff. The Charivs finanGial administration is carried out by a paid employ88 With financial expertise, reporting to Ihe Treasurer. who is a trustee. A budget is agreed by the trustees before the start of each finanGial year. and results are monttored by trustees on a temily basis. Page 3 of10

Potley Hill Community Preschool Annual Report of the Management Committee for the year ended 31 July 2021 {continu8d) Structure, govèrnance and managomant (contlnued) The Chariws stalutory particulars. induding the names of trustees. are on page 1. Th8 Committee have considered the risks to vthich the Charity is exposed. and the systems that have been established to minimise those risks. The Charity has established policÉes and a programme of training for ts staff to maintain a high standard of s8Mce. A prograrnme of training tsilored for trustees is also available for Committee members. using material and courses available from Hampshire County Counal's servI￿s for Young Children and the Early Years Leaming Alliance. Comprehensive risklbenefit assessments are ongoing and Ihe Commtttee have taken appropriate steps to ensure risks are managed. The Committee has concluded that the standard Ear]y Years Leaming Alliance Insuran￿ polioes provide appropriate cover by in respect of:

Fire and other damage Employer and public liabilities Signed on behalf of the Management Committee Ella Wilson Chair Sonata Ziiaityte S8cretary Dated IB I lol &1 Page4of10

Potley Hill Community Pre-School Independent Examiner’s Report to the Committee

I report to the Committee (who are the Charity’s trustees) on my examination of the accounts of the Charity for the year ended 31 July 2021 which are set out on pages 6 to 10.

Responsibilities and basis of report

As the trustees of the Charity you are responsible for preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act, and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the Act. I confirm that I am qualified to undertake the examination because I am a member of The Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. Accounting records were not kept by the Charity as required by section 130 of the Act;

2. The accounts do not accord with those records; or

3. The accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Claire Connell MA, ACA, CTA Chartered Accountant

86 Silverdale Road Earley Reading RG6 7LT

10[th] November 2021

Page 5 of 11

Potley Hill Community Preschool statement of Financial Activities for the year ended 31 July 2021 2021 Total 2020 Total Restrlctgd Unrostrfctgd Income and endowments from: Donations and legacies Donations Other Covid related grants Coronavirus Job Retention Grant 1.000 526 526 526 526 char￿able activitles Grants from local education authority Parental fees and other ￿￿trIbutionS Retunds given due to coronavirus 229.606 229.606 168.292 116,270 116.270 86.826 341.677 341.677 232.293 Other trading activities Christmas events Sponsored event Hand prints Commissions from photographs & other income Unrfomi sales 1.477 1.607 1.477 1.607 188 2.875 146 2,875 9.398 182 351.783 9.398 182 351.783 3.090 465 244.278 Investments.. bank interest Total Expenditure on: Raisingfvnd$ Advertising (including website LX)sts) Charitable activtlies Staff salaries and related costs (Note 3) Unrforms Rent. service charges and deaning for premises Gardens and gerwal maintenar Garden and premises improvements Equipment and consumables Milk and provisions Hot lunches O￿lce supplies. telephone and surKlry costs Accountancy and payToII 50ffvRre Printing and photocopwng Membership, a(weditation and insurance un￿lIe01ed fees expense IndeF)endent examination fees (Note 5) Depreuabon 973 973 4,018 277,546 277,546 2￿,657 1,669 1,474 21,000 21.233 1,030 257 6.095 4.TT2 1,082 4.592 627 706 21.000 1.030 7.456 832 1,923 7,456 832 1.923 732 797 2.455 (21 550 732 797 2.455 {2) 550 1.035 550 318.220 318.220 245.213 Totsl 319.193 319,193 249,231 NET INCOME FOR THE YEAR Total funds brought fo￿rd Transfers btheen funds TOTAL FUNDS CARRJED FORWARD 32,590 32.590 {4.953) 116.￿0 117.370 122.323 470 149.960 470 470 149.960 117.370 The onty transaction within restn'cted funds in the year ended 31 July 2020 was a transfer of £470 to unrestTthd funds. The nel decrease in funds of £4.953 in that year therefore comprised a reduction of £470 on restricted funds and a decrease of £4,483 in unrestricted funds. The Notes referred to above fom part of these a(wJnts. Page6of10

Potley Hill Community Preschool Balance Sheet as at 31 July 2021 Note 2021 2020 Fixed assets Tangible assets 1.821 1.693 Current assets Stod(s of unrfomi & consumables Debtors Cash at bank and in hand Cu￿ent account Deposit accounts Petty cash Totsl current assets 560 2,904 624 4,308 79,460 69,329 115,991 75.809 29 246 199.209 150.316 Creditors: amounts falling duo within one yoar Creditors and accruals Net Gurrerrt assets -51070 -34 639 148.139 115.677 NET ASSETS 149,960 117.370 The funds of tho Charity Restrtcted income funds Unrestricted funds 470 149.960 116,900 TOTAL CHARITh FUNDS 149,960 117,370 Approved at a meeting of the Management Commtttee hekf on 12 OCto￿r 2021 Ella Wilson Chair Katie Sage Treasurer 11(IDILI Page 7 of10

Potley Hill Community Preschool Notes to the Accounts for tho year onded 31 July 2021 1. The Charitys Structur￿ organi&2tton and buslnoss Potley Hill Communty Preschool is an unin￿rpOrated association govemed by its constitution dated 21 May 1993 (as utKlated, see Page 1). It is a chartty registered in England and Wales, and the address of the registered Offi￿ is given in the chartty information on page 1 of these ac￿unts. The Charitys members are the parents of children urrenuy att8nding the preschool. The preschool provides preschool 6du(xtional senri￿ funded by the Govemmenys Earty Years Education scheme and parenkI fees. 2. Accounting policies a) General matter5 The charity constitLrtes a public benefft entity as defined by FRS 102. The financial ststements have been prepared in accordance with Accounting and Reporting by Charities: stalement of Recommended Practi￿ applicable to charities preparing their aGwunts in accordance the Financial Reporting Standard applicable in the UK and Republic of Ir81and issued in October 2019, the Finanaal Rèporting Standard applicable in the Untted ngdom and Republic of Ireland (FRS 102). the Charitias Act 2011 and UK Generally Accepted Acctsunting Practi￿. b) Going concern The Charivs actimtles are funded substantially by income from Hampshir8 County Council under the Earty Years EdurntTron scheme and parents, f8es. The budget for the year commencing 1 August 2021 and suptx)rt (rf necessary) from reserves indicates that funds Y￿11 be sufficient to meet expected o)sts' and proiedions for the subsequent y8ar indicate ongoing business sustainabilty. c) Fixed assets. depreciation and use of resln.cted reserves Fixed asset purchases are ￿pItaliSed provided that the cost exceeds £1,000. Depre￿atIon is charged on assets at rates calculat8d to writa down those assets over their &stimated useful lives, which are taken as five years for fumtture, ffttings and IT equipment.. and ten years for outdoor equiprnent. Grdnts r8ceiv8d to fund th8 purchas8 of f￿ad assets are redited to restricted reservas and released to unrestricted funds over the estimated useful lives of the assets Con￿Med. d) Taxation The Charity's inQX)tn8 15 8X8mpt frotn and oJ)rporation tsxes" and its activÉties are exempt from Value Added Tax (VAn. so all expendrf(ure is therefore inclusive of applicable VAT. 3. Staff costs 2021 2020 Salaries Social Security, less small employer rebate Employer pension contribLrtions (NEST scheme) Training, uniforms and other 260,025 8,112 6,642 2,767 277,546 188,204 4,570 5.055 2.828 200.657 Page 8 of 10

Potley Hill Community Preschool Notes to the Accounts for the year ended 31 July 2021 (continued) 3. Staff costs (continued) Number 16 13 Number 16 Average number of staff eTnployed Full-time staff equivalents No employee eamed tnore than £60,OCMJ per annum (2020.. Th)ne); and. in the opinion of the trustees. no employee was able to exert signfficant Influen￿ over the runniro of the Gharity. 4. Trustees None of the trustees r￿1Ved any emoluments or reimbursement of expenses in r8spect of those Servi￿5. The salary of the Manager. who is a trustee 8x officio. is included in stsff )sts in Note 3. 5. Govemance costs The only governan￿ cost that is separately identifiable is the fees paid to the independent examiner of £550 lor those services {2020: £550}. No oth8rf6es were paid to the examiner in etther year. The premium paid for general insuran￿$ includes ￿stee indemnity cover, but the amount is not separatety stated in the premium. 6. Flxed assets." tangible assets Cost At 1 August 2020 Disposals in the year Additions in the year At 31 July 2021 24,180 1,776 reciation At 1 August 2020 Wiitten off re disposals Charge for the year At 31 July 2021 22.487 1,648 24.135 Net book )rdlu8 31 July 2021 31 July 2020 1.821 1,693 7. Debtors 2021 2020 Fees r￿1Vable less provisions Other debtors Prepaid expenses 124 2,380 877 1,903 2.904 1,928 4.308 Page9 of10

Potley Hill Community Preschool Notes to the Accounts for the year ended 31 July 2021 (continued) 8. Cr8ditors 2021 2020 Supplies and services for Preschool actimties Accrued holiday pay & bonus PAYE & National Insurance Pension contributions Parents, fees re￿iVed in advance other Ixeditors and attruals 1,153 2,206 34,522 21,998 4.455 1.445 1,660 1,159 5.935 6.708 3,345 1.123 9. Rosor¥8s Jul 2020 Su Fund ar Transfer Jul 2021 Restricted reserves Grants for purchas8 of rtxwj assets 470 470 Unrestrided funds General fund 16.900 Designated fund. strategic contingenaes 100.000 reserve 32.59) -39,530 9,960 40,000 140,000 116.039 32.590 470 149.960 All reserves 117,370 32.590 149,960 10. Analysis of not assets by fund General Dèsi nat8d Restrletèd Total fund fund fund Tanglble flxed assets stocks Debtors Bank & cash balances Creditors 1.821 560 1,821 560 2,904 195.745 55,745 -51,070 9.960 140.000 140,000 149,960 11. Contlngont Ilabllltlos Ther6 were no contingent liabilities at 31 July 2021 {2020' none). 12. Transactions with related parties Jl of the fee income is from parents who, by nature of the constitution, are member5 of the Charty. The total of fees paid by Cornmittee members (vtho are trustees) during the year was £17.376 (2020 £3.462). all at the standard fee rates. Page IOof10