POTLEY HILL COMMUNITY PRESCHOOL
Accounts for the year ended 31 July 2021

Potley Hill Community Preschool
Accounts for the year ended 31 July 2021
Table of contents
Pa
Table of contents
statutory infom)ation
Annual Report of the Management Committee
Independent Examinerfs Report
statement ijf Finanoaal Aclithes
Balan￿ Sheet
Notes to the Accounts
24
8-10
Statutory infomiation
The following infomation foms part of th8 Annual Report of the Manag8m8nt Committ88,
who are the managing trustees.
> The Charivs prtncipal Offi￿ is-.
Frogmore Community Campus
Potley Hill Road
Yateley
Hampshire GU46 6AG
Telephone: 01252 869944
> The Charrty was estsblished in 1979 under the auspices of the Preschool Laaming
liance. It is registered in England & Wales, number 1023187.
> The Management Commiltee are appointed annually at the annual general meeting
by majority Vote. The followng served as Committee members during the financial
year:
Ella Wilson (Chair- from 21st Octob8r 2019)
Katie Sage (freasurer)
Sonata Zilaityte (Secretary- from 21" October 2019)
Andrea Bullock {ex officio. Manager)
Annaballe Neilson and Halen Roderick (from 191h October 20)
Sarah Van Buuren (until 26 April 21), Victoria Herridge {until 11th January 2021).
Joanna Abbott {until lg March 2021). Christopher Herridge (until 11th January 2021)
The Charrvs independent examiner
Mrs Claire Connell
86 Silverdale Road
Eadey
Reading RG6 7LT
> The Preschool's banker5 are The C(Foperattve BanK Charity Bank. and Nationwide
Building Society
Page l of 10

Potley Hill Community Preschool
Annual Report of the Management Committee for the year ended
31 July 2021
The Committee have pleasure in submitting thelr report for the year. The Committee
members who have served during the year are listed on the previous page. with lh8 Other
statutory infomiation that foms part of their annual retKJrt. This report is to be preserrted at
the forthcoming annual general meeting to be heEd at the Frogmore Community Campus.
Yateley on 18 October 2021.
Objectivès and activities
Potley Hill Community PresGhool was estsblished in 1979 and provides preschool leaming
and play facilities for children belween the ages of 2 and 5 years in the Yateley area,
OGcupying purpose-designed prernises on the Frogmore Community Campus that are
leased from Hampshire County Council. The preschool was open during the y8ar for five
full days p8r week be￿een 8am and 6pm, with wrap around care available. thus offering
fle￿bIl￿ for parents in the time that their children may attend. Government funding is
availablg for 3- and &year olds prior to attending sch¢)ol, and for eligible 2-year olds. The
m05t recent OFSTED inspèction was in December 2019. and th8 preschool was rated as
good.
The preschool provides a walued SeThi￿ for parents in Yateley and the surrounding area
and remains committed to continual improvement. It is a condition of the lease for tha
premises that the Pres¢hcK)I should continue to receive a minimum °Good° rating from such
inspections. The trustees are mindful of the Charity Commission's guidance on public
beneftt.
Achievoments and perfomiance
The number of children on the roll increased over the premous year and capacity was
further increased as a r8suIt of the opening of the Forest School in June 2020, although in
practice the full effect of this was not realised until September 2020. Overall occupancy
was 91.3¥0 compared with 92.7% the previous year. The preschool ts now taking a
significant number of children below the ag8 of thr8e years, the age at which universal
Early Years Education funding commen￿. so parents pay for all th¢3se sessions. Parants
also payfor additional hours above the 15 or 30 fund8d hours p8rweek.
Th8 pr8school continues to implement the 'Curiosty Approach. towards leaming and the
childcare environment and has athiav8d accreditation for delivering childcare based on
this approach. It has also introduced a Forest School which is run separately from the main
preschool, although using the same stsff.
This year the preschool was only slightly impacted by Coronavirus as it remained open for
all children during the two lod(downs.
The preschool has benefitted from stability in stsffing over thè past year. Staff trainlng Is
ongoing. a view to ensuring all staff are qualified to at least level 3.
Page 2 of 10

Potley Hill Community Preschool
Annual Report of the Management Committee for the year ended
31 July 2021 (continued)
Financial review
The attached Statement of Finanaal Acttwties summarises the Charitys income and
expenditure for the year. supplemented by more detailed analyses in the Notes to the
Aixounts. The Ba[an￿ Sheet Shov￿ the Chaiitys assets, liabilities and reserves.
These ac￿Unts show a surplus of £32.590 on unrestricted funds, compared wtth a dèficit
of £4,953 in the prewous year. F88 refunds due to the ctosure of the preschool as a result
of Coronamrus totalled £4.199 (2019-20.. £22.825). No furlough was daimed durÈng the
year. The balan￿ sheet shows net assets and reserves of £149.960 (2020.. £117,370).
compared ￿th annual income of some £351,783 (2020: £244.IXIO).
The tru5te8s' policy is to maintain sufficient reserves to provide working capital to enable
the Charity to continue ts actiwties should there be eith8r a delay in receNing Early Years
funding from Hampshire County Council, or a downtum in the number of children attending
andlor the number of sessions taken. The reserves policy was revyew8d by Ihe Committee
and the designated reserve was increased (see below). Reserves at 31 July 2021 were as
follows:
A designated reserve of £140.IXJO. 4uiva￿nI approximately to one temi's expenses
plus £35.000 for ck)sure cosls. as a strategic (x)nlingenci8s ￿arVe. This was approved
by the Committee (as trustees) in October 2020. The amount in this reserve is reviewed
annually.
Unallocated general funds of £9.960.
Structure, governance and management
The Charity is an unincorporated organisation. Its constitution follows the mod81 promded
by the Preschool Learning AllIan￿- the original was dated 21 May 1993 and has been
subsaquendy updated, most reCen￿Y in 2011. Th8 Committee are the managing truste8s
and meet haErtermly to manage and oversee the preschool's business affairs. The trustees
are appointed annually at the Charitys annual general meeting by majority vote. The
members of the Charity are the parents of thildren attending the preschool, whilst their
hildren are attending.
Whilst the trustees have overall responsibility for the Charitys affairs, day-trFday
management of childcare ser￿￿ and the associated administrative duties have been
delegated to the Manager and her staff. The Charivs finanGial administration is carried out
by a paid employ88 With financial expertise, reporting to Ihe Treasurer. who is a trustee. A
budget is agreed by the trustees before the start of each finanGial year. and results are
monttored by trustees on a temily basis.
Page 3 of10

Potley Hill Community Preschool
Annual Report of the Management Committee for the year ended
31 July 2021 {continu8d)
Structure, govèrnance and managomant (contlnued)
The Chariws stalutory particulars. induding the names of trustees. are on page 1.
Th8 Committee have considered the risks to vthich the Charity is exposed. and the systems
that have been established to minimise those risks. The Charity has established policÉes
and a programme of training for ts staff to maintain a high standard of s8Mce. A
prograrnme of training tsilored for trustees is also available for Committee members. using
material and courses available from Hampshire County Counal's servI￿s for Young
Children and the Early Years Leaming Alliance.
Comprehensive risklbenefit assessments are ongoing and Ihe Commtttee have taken
appropriate steps to ensure risks are managed. The Committee has concluded that the
standard Ear]y Years Leaming Alliance Insuran￿ polioes provide appropriate cover by in
respect of:
> Fire and other damage
> Employer and public liabilities
Signed on behalf of the Management Committee
Ella Wilson
Chair
Sonata Ziiaityte
S8cretary
Dated IB I lol &1
Page4of10

## **Potley Hill Community Pre-School Independent Examiner’s Report to the Committee** 

I report to the Committee (who are the Charity’s trustees) on my examination of the accounts of the Charity for the year ended 31 July 2021 which are set out on pages 6 to 10. 

## **Responsibilities and basis of report** 

As the trustees of the Charity you are responsible for preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act, and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner’s statement** 

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the Act. I confirm that I am qualified to undertake the examination because I am a member of The Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. Accounting records were not kept by the Charity as required by section 130 of the Act; 

2. The accounts do not accord with those records; or 

3. The accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

Claire Connell MA, ACA, CTA Chartered Accountant 

86 Silverdale Road Earley Reading RG6 7LT 

10[th] November 2021 

Page 5 of 11 



Potley Hill Community Preschool
statement of Financial Activities for the year ended 31 July 2021
2021
Total
2020
Total
Restrlctgd Unrostrfctgd
Income and endowments from:
Donations and legacies
Donations
Other Covid related grants
Coronavirus Job Retention Grant
1.000
526
526
526
526
char￿able activitles
Grants from local education authority
Parental fees and other ￿￿trIbutionS
Retunds given due to coronavirus
229.606 229.606 168.292
116,270 116.270
86.826
341.677 341.677 232.293
Other trading activities
Christmas events
Sponsored event
Hand prints
Commissions from photographs & other income
Unrfomi sales
1.477
1.607
1.477
1.607
188
2.875
146
2,875
9.398
182
351.783
9.398
182
351.783
3.090
465
244.278
Investments.. bank interest
Total
Expenditure on:
Raisingfvnd$
Advertising (including website LX)sts)
Charitable activtlies
Staff salaries and related costs (Note 3)
Unrforms
Rent. service charges and deaning for premises
Gardens and gerwal maintenar
Garden and premises improvements
Equipment and consumables
Milk and provisions
Hot lunches
O￿lce supplies. telephone and surKlry costs
Accountancy and payToII 50ffvRre
Printing and photocopwng
Membership, a(weditation and insurance
un￿lIe01ed fees expense
IndeF)endent examination fees (Note 5)
Depreuabon
973
973
4,018
277,546 277,546 2￿,657
1,669
1,474
21,000
21.233
1,030
257
6.095
4.TT2
1,082
4.592
627
706
21.000
1.030
7.456
832
1,923
7,456
832
1.923
732
797
2.455
(21
550
732
797
2.455
{2)
550
1.035
550
318.220 318.220 245.213
Totsl
319.193 319,193
249,231
NET INCOME FOR THE YEAR
Total funds brought fo￿rd
Transfers btheen funds
TOTAL FUNDS CARRJED FORWARD
32,590
32.590
{4.953)
116.￿0 117.370 122.323
470
149.960
470
470
149.960
117.370
The onty transaction within restn'cted funds in the year ended 31 July 2020 was a transfer of £470
to unrestTthd funds. The nel decrease in funds of £4.953 in that year therefore comprised a
reduction of £470 on restricted funds and a decrease of £4,483 in unrestricted funds. The Notes
referred to above fom part of these a(wJnts.
Page6of10

Potley Hill Community Preschool
Balance Sheet as at 31 July 2021
Note
2021
2020
Fixed assets
Tangible assets
1.821
1.693
Current assets
Stod(s of unrfomi & consumables
Debtors
Cash at bank and in hand
Cu￿ent account
Deposit accounts
Petty cash
Totsl current assets
560
2,904
624
4,308
79,460
69,329
115,991
75.809
29
246
199.209 150.316
Creditors: amounts falling duo within one yoar
Creditors and accruals
Net Gurrerrt assets
-51070 -34 639
148.139 115.677
NET ASSETS
149,960
117.370
The funds of tho Charity
Restrtcted income funds
Unrestricted funds
470
149.960 116,900
TOTAL CHARITh FUNDS
149,960
117,370
Approved at a meeting of the Management Commtttee hekf on 12 OCto￿r 2021
Ella Wilson
Chair
Katie Sage
Treasurer
11(IDILI
Page 7 of10

Potley Hill Community Preschool
Notes to the Accounts for tho year onded 31 July 2021
1. The Charitys Structur￿ organi&2tton and buslnoss
Potley Hill Communty Preschool is an unin￿rpOrated association govemed by its
constitution dated 21 May 1993 (as utKlated, see Page 1). It is a chartty registered in
England and Wales, and the address of the registered Offi￿ is given in the chartty
information on page 1 of these ac￿unts. The Charitys members are the parents of children
urrenuy att8nding the preschool.
The preschool provides preschool 6du(xtional senri￿ funded by the Govemmenys Earty
Years Education scheme and parenkI fees.
2. Accounting policies
a) General matter5
The charity constitLrtes a public benefft entity as defined by FRS 102. The financial
ststements have been prepared in accordance with Accounting and Reporting by Charities:
stalement of Recommended Practi￿ applicable to charities preparing their aGwunts in
accordance the Financial Reporting Standard applicable in the UK and Republic of
Ir81and issued in October 2019, the Finanaal Rèporting Standard applicable in the Untted
ngdom and Republic of Ireland (FRS 102). the Charitias Act 2011 and UK Generally
Accepted Acctsunting Practi￿.
b) Going concern
The Charivs actimtles are funded substantially by income from Hampshir8 County
Council under the Earty Years EdurntTron scheme and parents, f8es. The budget for the
year commencing 1 August 2021 and suptx)rt (rf necessary) from reserves indicates that
funds Y￿11 be sufficient to meet expected o)sts' and proiedions for the subsequent y8ar
indicate ongoing business sustainabilty.
c) Fixed assets. depreciation and use of resln.cted reserves
Fixed asset purchases are ￿pItaliSed provided that the cost exceeds £1,000. Depre￿atIon
is charged on assets at rates calculat8d to writa down those assets over their &stimated
useful lives, which are taken as five years for fumtture, ffttings and IT equipment.. and ten
years for outdoor equiprnent. Grdnts r8ceiv8d to fund th8 purchas8 of f￿ad assets are
redited to restricted reservas and released to unrestricted funds over the estimated useful
lives of the assets Con￿Med.
d) Taxation
The Charity's inQX)tn8 15 8X8mpt frotn and oJ)rporation tsxes" and its activÉties are
exempt from Value Added Tax (VAn. so all expendrf(ure is therefore inclusive of applicable
VAT.
3. Staff costs
2021
2020
Salaries
Social Security, less small employer rebate
Employer pension contribLrtions (NEST scheme)
Training, uniforms and other
260,025
8,112
6,642
2,767
277,546
188,204
4,570
5.055
2.828
200.657
Page 8 of 10

Potley Hill Community Preschool
Notes to the Accounts for the year ended 31 July 2021 (continued)
3. Staff costs (continued)
Number
16
13
Number
16
Average number of staff eTnployed
Full-time staff equivalents
No employee eamed tnore than £60,OCMJ per annum (2020.. Th)ne); and. in the opinion of
the trustees. no employee was able to exert signfficant Influen￿ over the runniro of the
Gharity.
4. Trustees
None of the trustees r￿1Ved any emoluments or reimbursement of expenses in r8spect
of those Servi￿5. The salary of the Manager. who is a trustee 8x officio. is included in stsff
)sts in Note 3.
5. Govemance costs
The only governan￿ cost that is separately identifiable is the fees paid to the independent
examiner of £550 lor those services {2020: £550}. No oth8rf6es were paid to the examiner
in etther year. The premium paid for general insuran￿$ includes ￿stee indemnity cover,
but the amount is not separatety stated in the premium.
6. Flxed assets." tangible assets
Cost
At 1 August 2020
Disposals in the year
Additions in the year
At 31 July 2021
24,180
1,776
reciation
At 1 August 2020
Wiitten off re disposals
Charge for the year
At 31 July 2021
22.487
1,648
24.135
Net book )rdlu8
31 July 2021
31 July 2020
1.821
1,693
7. Debtors
2021
2020
Fees r￿1Vable less provisions
Other debtors
Prepaid expenses
124 2,380
877
1,903
2.904
1,928
4.308
Page9 of10

Potley Hill Community Preschool
Notes to the Accounts for the year ended 31 July 2021 (continued)
8. Cr8ditors
2021
2020
Supplies and services for Preschool actimties
Accrued holiday pay & bonus
PAYE & National Insurance
Pension contributions
Parents, fees re￿iVed in advance
other Ixeditors and attruals
1,153 2,206
34,522 21,998
4.455
1.445
1,660
1,159
5.935
6.708
3,345
1.123
9. Rosor¥8s
Jul
2020
Su
Fund
ar Transfer
Jul
2021
Restricted reserves
Grants for purchas8 of rtxwj assets
470
470
Unrestrided funds
General fund
16.900
Designated fund. strategic contingenaes 100.000
reserve
32.59)
-39,530
9,960
40,000 140,000
116.039
32.590
470 149.960
All reserves
117,370
32.590
149,960
10. Analysis of not assets by fund
General Dèsi
nat8d Restrletèd Total
fund
fund
fund
Tanglble flxed assets
stocks
Debtors
Bank & cash balances
Creditors
1.821
560
1,821
560
2,904
195.745
55,745
-51,070
9.960
140.000
140,000
149,960
11. Contlngont Ilabllltlos
Ther6 were no contingent liabilities at 31 July 2021 {2020' none).
12. Transactions with related parties
Jl of the fee income is from parents who, by nature of the constitution, are member5 of the
Charty. The total of fees paid by Cornmittee members (vtho are trustees) during the year
was £17.376 (2020 £3.462). all at the standard fee rates.
Page IOof10