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2022-07-31-accounts

CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1 August 2021 To 31 July 2022 Charity name: Oxford Harmonic Choir Charity registration number: 1023028 Objectives and Activlties SORP reference Summary of the purposes of the charity as set out in its goveming document Para 1.17 The objects of the Choir shall be to promote, improve, develop and maintain public education in, and appreciation of, the art and science of choral music in all its aspects by the presentation of public concerts and by such other ways as the Choir through its Committee shall determine from time to time. Three public concerts were held durSng the financial year. Summary ofthe main activities in relation to those purposes for the public benefit. in particular, the activities, projects or se¢vices identified in the accounts. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.17 and 1.19 Para 1.18 The trustees have had regard to the guidance issued by the Charity Commission on public benefit. Additional Informatlon {optlonall You ma choose to include further statements where relevant about: SORP ￿￿[ence Para 1.38 Policy on grant making Para 1.36 Policy on social investmenl including program related investment Para 1.38 Contribution made by volunteers PDF processed with CutePDF evaluation edition www.CutePDF.com

Other Achievements and Performance SORP refeiénr Three public concerts were held durlng the financial year. These gave the opportunity for the public to enjoy first-class music making. One concert comprised the European premiere of a new orchestral Jrrangement of Handel's Messioh, previously only performed in North America, thus providin8 additional opportunities for the public to appreciate fine music-making. Summary ofthe main achievements of Ihe charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Pwa 1.20 Additlonal Information {optlonall You ma choose to include further statements where relevanl aboul.. Achievements against objectives sel Pora 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other

Financial Review Review of the charity's financial posltlon al the end of the period Para 1.21 During the 2021-22 season we had a loss of £975 on the General Fund, and with losses on other funds made a total loss of £1,533. In common with experiences of similar organisations post-pandemic, both choir numbers land therefore subscriptions) and audience numbers were down. Fortunately, we have strong reserves an(1 the loss is not an immedlate problem. Statement explaining the policy for holding reserves stating why they are held Para 1.22 The reseNes policy was reviewed at the beginnlng of the season to ensure no new financial risks had come to light since the previous issue of the policy was published. No new issues were raised and the reserves policy therefore continued unthanged, viz: To ensure that, in the event of unpredictedfolls in revenue or increoses in costs. the charity con both maintuin current commitments and plonfor the short- ond medium-termfuture, the Trustees aim to maintain an emergency reserve of no less thon £20,000. This Ancludes the cupitol in the charity s endowmentfund whffjch wos set up explicitlyfor emergency use. f reSe￿e holdings (excluding any designotedfundsj at the end of everyfinuncial yeor exceed this sum, the surplu5 is deemed to be discretionary reservefor investment in specific projects which connot bt funded within expected annual income. A m(7ximum of £10,000 will be retoined in discretionary reserves. At the end of 2021-22 we were broadly in Ilne with this policyi having total reserves across the Endowment and General Funds of £60,155. Thi5 mean5 that we have the emergency reseNe of £20,000 and a balance of £40,155. However, as this includes shares, the market value of which can fluctuate, especially in current uncertain times, the total value of the balance has to be treated with caution. Also, in view of the continuing uncertainty we face as a result of the aftermath of the pandemic, it would clearly be imprudent to expend any of our reserves on 'specific projects, at this time pending the return of normalityi or least a clearer view of

what normality will artually comprise in the future. The'maximum, of £10,000 in discretionary ￿SeNeS is being exceeded at present and we consider it prudent to do so. Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a oin concem Para 1.22 £60,155 Not applicable Para 1.22 Para 1.24 Not applicable Para 1.23 Not applicable Additional informatlon (optional) You ma choose to indude further statements where relevant about.. The charity's principal sources of funds (including any fundraising) Para 1.47 Investmenl policy and objectives including any social investment policy adopted Paro 1.46 A description of the principal risks facing the charily Para 1.46 other

Structure, Governance and Management Description of charity's trusts.. Type of goveming document Par4 1.25 Constitution dated 28 November 2017 and amended on 31 December 2020 Unincorporated association How is the charity onstituted? Para 1.25 Iled Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or mor8 trustees Para 1.25 All trustees are elected by the members of the Choir at the Annual General Meeting Additlonal inforniation {optlonall You ma choose to include further statements where relevant about.. Policies and procedures adopted for the indudion and training of trustees Para 1.51 The charity's organisational structur8 and any wider network with which the charity works Para 1.51 Relationship with any related parties Par8 1.51 Other Reference and Administrative detsils Charit nam6 Other name the charit uses Re islered chari number Chanty's principal address Oxford Harmonic Choir 1023028 22 Swinbourne Road Littlemore OXFORD OX4 4PQ

Names of the charity trustees who manage the charlty Dates aet•d If notfor whole ear Trustaè name Offic• lif any) Name of person lor body) entltled toa oint Irust4e Ifan Amanda Townsend Chairperson Secretary Treasurer Rainer Buhler David Morris Margarita Morris Caroline Butler Susan Ellis Janine Boylan Diana Pick 10 12 13 14 15 16 17 18 19 20 Cor orate trustees - names of the directors at the date the re Dlrector name ortwasa roved Name of trustees holding title to property belonging to the charity Trustee name Dat88 aetèd If not for wholg èar

Funds held as custodian trustees on behalf of others Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements for safe custody and segregation ol such assels from the charity's own assets Addltlonal infornlation (optional> Names and addresses of advlsers (Optlonal Information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional infom)atlon} Exemptions from disclosure ersonnel details Reason for non-disclosure of ke other o tional Information

Declarations The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charity's trustees Slgnature(s) Full name(s) Posltlon (eg Secretary. Chalr, etc) 5? P.14 i Nl Efo Date

OXFORD HARMONIC CHOIR

Accounts for the year ended 31 July 2022

Registered Charity No. 1023028

OXFORD HARMONIC CHOIR

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2022

INCOME
General:
Members' subscriptions (note 2)
Income tax recovered under Gift Aid
Donations
Fund raising events
Endowment funds awaiting transfer to shares
Surplus on sale/hire of scores
Bank deposit interest
Dividends
Concerts (note 3):
Ticket sales
Programme sales
Refund from bar company
Programme advertisement sales
Grant from the Josephine Baker Trust
TOTAL INCOME		 Year ended
31/7/2021
General
Restricted Endowment
Fund
Fund
Fund
Total
Total
£
£
£
£
£
20,003
-
-
20,003
-
3,861
-
-
3,861
-
731
-
-
731
52
60
-
-
60
-
238
-
-
238
-
(81)
-
-
(81)
(75)
124
-
-
124
182
1,077
-
-
1,077
831
Year ended
31 July 2022
26,014
-
-
26,014
990
-
-
-
13,532
-
-
13,532
-
631
-
-
631
-
-
150
-
150
-
63
-
-
63
-
-
-
-
-
-
14,227
150
-
14,377
-
-
-
40,241
150
-
40,391
990
-
SUMMARY
FUNDS brought forward at 31 July 2021
Less
:
Income for the year, as above
Expenditure for the year
Funds transfer
Gain on revaluation of quoted investments
EXCESS OF INCOME OVER
EXPENDITURE FOR THE YEAR
FUNDS carried forward at 31 July 2022
(page 4)		 Year ended
General
Restricted
Endowment
Total
31 July 2021
30,986
350
30,352
61,688
61,089
Funds
30,986
350
30,352
61,688
61,089
40,241
150
-
40,391
990
(41,216)
(360)
-
(41,576)
(4,794)
-
-
-
-
-
-
-
(348)
(348)
4,404
(975)
(210)
(348)
(1,533)
600
30,011
140
30,004
£60,155
£61,688

2

OXFORD HARMONIC CHOIR

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2022

EXPENDITURE
Concert expenditure (note 3):
conductor's and soloists fees
orchestra fees
Performing Rights Society fees
hire of hall and staging, etc.
venue staff costs
hire of organ or keyboard
concert lighting
orchestral scores
printing and advertising
agent's commission on ticket sales
sundries
Other expenditure:
Rehearsal expenses
conductor's fees
accompanist's fees
choral training
hire of rehearsal hall
Administration expenses:
Making Music insurance
Advertising & other expenses
Independent examiner's fee
Sundries
TOTAL EXPENDITURE		 Year ended
31/7/2021
General
Restricted
Fund
Fund
Total
Total
£
£
£
£
6,505
-
6,505
-
13,713
-
13,713
-
346
-
346
-
5,125
360
5,485
150
-
-
-
-
494
-
494
-
1,097
-
1,097
366
1,406
-
1,406
-
2,440
-
2,440
-
976
-
976
-
113
-
113
-
Year ended
31 July 2022
32,215
360
32,575
516
3,491
3,491
2,550
2,009
2,009
900
100
100
-
2,207
2,207
-
7,807
7,807
3,450
-
502
502
497
187
187
12
-
-
-
505
505
320
1,194
1,194
829
-
41,216
360
41,576
4,794

3

OXFORD HARMONIC CHOIR

BALANCE SHEET

as at 31 July 2022

Quoted Investments, at market value:
COIF Charities Investment Fund shares
Endowment Fund
Debtors and prepayments
Balances at:
Barclays Bank Community account:
General Fund
COIF Charities Deposit Fund accounts:
General Fund
Endowment Fund
United Trust Bank Ltd
Deduct:
Creditors and Liabilities
Accounts payable
NET ASSETS
Representing:
FUNDS (page 2)
Unrestricted:
General
Restricted
Town Hall bar fund
Endowment (note 4)		 31 July 2022
£
30,959
3,511
8,468
5,438
10
11,429
59,814
(132)
473
£60,155
30,011
140
30,151
30,004
£60,155		 31/7/2021
£
31,307
4,005
10,850
4,567
10
11,314
62,053
(365)
-
£61,688
30,986
350
31,336
30,352
£61,688

Approved by the trustees of the Oxford Harmonic Choir at a committee meeting on 29 November 2022 and signed on their behalf by

Chair

Secretary

4

OXFORD HARMONIC CHOIR

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2022

1 ACCOUNTING POLICIES

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value other than quoted investments which are shown at market value.

The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

1) Accounting Convention

The financial statements are prepared on the accruals basis.

2) Fund Accounting

The charity has set up an endowment fund to accept donations and legacies for longer-term investment. The income of the fund can be used for general purposes but the capital can only be drawn down by specific decision of the Executive Committee.

Otherwise the charity maintains a single fund which represents unrestricted income and capital which is expendable at the discretion of the trustees in the furtherance of the objects of the charity.

2 MEMBERS' SUBSCRIPTIONS

The choir commenced its normal activities at the beginning of this financial year, albeit with smaller numbers, some members being unwilling to participate whilst Covid continued to circulate

3 LOSSES ON CONCERTS

The choir undertook a full season of three concerts in the financial period. Audience numbers were disappointing, due principally to ungoing nervousness about Covid transmission.

Rheinberger Handel Mozart
Star of Messiah Vespers etc.
Bethlehem
Total
Receipts: sales of tickets 6008 4660 2865 13532
sales of programmes 219 234 179 631
programme advertisements 21 21 21 63
6248 4914 3065 14227
Expenses: conductor's and soloists fees 1585 2340 2580 6505
orchestra fees 4985 5149 3579 13713
hire of hall and staging costs 2025 1640 1460 5125
venue staff costs - - - -
hire of keyboard 230 132 132 494
hire of lighting - 366 731 1097
Peforming Rights Society fees 346 - - 346
orchestral scores 513 678 215 1406
printing and advertising 813 894 734 2440
agent's commission on ticket sales 518 293 165 976
sundries 38 38 38 113
11051 11530 9634 32215
Total losses on the concerts 4,803 6,616 6,569 17,988

5

4 ENDOWMENT FUND

To compensate for the loss of grants from Oxford City Council and Arts Council England, the trustees decided in 2006 to set up an Endowment Fund to attract donations and legacies for longer-term investment. The income of the fund is paid into the General Fund to support the Society's activities, but the capital can only be used in emergency by resolution passed by a two-thirds majority of the Executive Committee, notice of such resolution being given at least two weeks prior to the date of the meeting.

5 COVID-19

The global pandemic has continued to adversely affect our activities in the financial period. Choir numbers have fallen and audiences are still wary of attending concerts. This situation has affected many arts organisations and we can only hope for an improving situation as confidence returns.

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees of
On accounts for the year
ended
Set out on pages
Responsibilities and
basis of report		 Oxford Harmonic Choir Oxford Harmonic Choir Oxford Harmonic Choir
31stJuly 2022 Charity no
(if any)		 1023028
1 – 5
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31stJuly 2022.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:
Name:
Relevant professional
qualification(s) or body:
Address:

 6thDecember 2022
Christopher H Nurse
Chartered Accountant (ICAEW)
TSH Professional Services Ltd
89 High Street, Thame
Oxfordshire OX9 3EH