CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1 August 2021 To 31 July 2022 Charity name: Oxford Harmonic Choir Charity registration number: 1023028 Objectives and Activlties SORP reference Summary of the purposes of the charity as set out in its goveming document Para 1.17 The objects of the Choir shall be to promote, improve, develop and maintain public education in, and appreciation of, the art and science of choral music in all its aspects by the presentation of public concerts and by such other ways as the Choir through its Committee shall determine from time to time. Three public concerts were held durSng the financial year. Summary ofthe main activities in relation to those purposes for the public benefit. in particular, the activities, projects or se¢vices identified in the accounts. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.17 and 1.19 Para 1.18 The trustees have had regard to the guidance issued by the Charity Commission on public benefit. Additional Informatlon {optlonall You ma choose to include further statements where relevant about: SORP ￿￿[ence Para 1.38 Policy on grant making Para 1.36 Policy on social investmenl including program related investment Para 1.38 Contribution made by volunteers PDF processed with CutePDF evaluation edition www.CutePDF.com Other Achievements and Performance SORP refeiénr Three public concerts were held durlng the financial year. These gave the opportunity for the public to enjoy first-class music making. One concert comprised the European premiere of a new orchestral Jrrangement of Handel's Messioh, previously only performed in North America, thus providin8 additional opportunities for the public to appreciate fine music-making. Summary ofthe main achievements of Ihe charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Pwa 1.20 Additlonal Information {optlonall You ma choose to include further statements where relevanl aboul.. Achievements against objectives sel Pora 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other Financial Review Review of the charity's financial posltlon al the end of the period Para 1.21 During the 2021-22 season we had a loss of £975 on the General Fund, and with losses on other funds made a total loss of £1,533. In common with experiences of similar organisations post-pandemic, both choir numbers land therefore subscriptions) and audience numbers were down. Fortunately, we have strong reserves an(1 the loss is not an immedlate problem. Statement explaining the policy for holding reserves stating why they are held Para 1.22 The reseNes policy was reviewed at the beginnlng of the season to ensure no new financial risks had come to light since the previous issue of the policy was published. No new issues were raised and the reserves policy therefore continued unthanged, viz: To ensure that, in the event of unpredictedfolls in revenue or increoses in costs. the charity con both maintuin current commitments and plonfor the short- ond medium-termfuture, the Trustees aim to maintain an emergency reserve of no less thon £20,000. This Ancludes the cupitol in the charity s endowmentfund whffjch wos set up explicitlyfor emergency use. f reSe￿e holdings (excluding any designotedfundsj at the end of everyfinuncial yeor exceed this sum, the surplu5 is deemed to be discretionary reservefor investment in specific projects which connot bt funded within expected annual income. A m(7ximum of £10,000 will be retoined in discretionary reserves. At the end of 2021-22 we were broadly in Ilne with this policyi having total reserves across the Endowment and General Funds of £60,155. Thi5 mean5 that we have the emergency reseNe of £20,000 and a balance of £40,155. However, as this includes shares, the market value of which can fluctuate, especially in current uncertain times, the total value of the balance has to be treated with caution. Also, in view of the continuing uncertainty we face as a result of the aftermath of the pandemic, it would clearly be imprudent to expend any of our reserves on 'specific projects, at this time pending the return of normalityi or least a clearer view of what normality will artually comprise in the future. The'maximum, of £10,000 in discretionary ￿SeNeS is being exceeded at present and we consider it prudent to do so. Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a oin concem Para 1.22 £60,155 Not applicable Para 1.22 Para 1.24 Not applicable Para 1.23 Not applicable Additional informatlon (optional) You ma choose to indude further statements where relevant about.. The charity's principal sources of funds (including any fundraising) Para 1.47 Investmenl policy and objectives including any social investment policy adopted Paro 1.46 A description of the principal risks facing the charily Para 1.46 other Structure, Governance and Management Description of charity's trusts.. Type of goveming document Par4 1.25 Constitution dated 28 November 2017 and amended on 31 December 2020 Unincorporated association How is the charity onstituted? Para 1.25 Iled Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or mor8 trustees Para 1.25 All trustees are elected by the members of the Choir at the Annual General Meeting Additlonal inforniation {optlonall You ma choose to include further statements where relevant about.. Policies and procedures adopted for the indudion and training of trustees Para 1.51 The charity's organisational structur8 and any wider network with which the charity works Para 1.51 Relationship with any related parties Par8 1.51 Other Reference and Administrative detsils Charit nam6 Other name the charit uses Re islered chari number Chanty's principal address Oxford Harmonic Choir 1023028 22 Swinbourne Road Littlemore OXFORD OX4 4PQ Names of the charity trustees who manage the charlty Dates aet•d If notfor whole ear Trustaè name Offic• lif any) Name of person lor body) entltled toa oint Irust4e Ifan Amanda Townsend Chairperson Secretary Treasurer Rainer Buhler David Morris Margarita Morris Caroline Butler Susan Ellis Janine Boylan Diana Pick 10 12 13 14 15 16 17 18 19 20 Cor orate trustees - names of the directors at the date the re Dlrector name ortwasa roved Name of trustees holding title to property belonging to the charity Trustee name Dat88 aetèd If not for wholg èar Funds held as custodian trustees on behalf of others Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements for safe custody and segregation ol such assels from the charity's own assets Addltlonal infornlation (optional> Names and addresses of advlsers (Optlonal Information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional infom)atlon} Exemptions from disclosure ersonnel details Reason for non-disclosure of ke other o tional Information Declarations The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charity's trustees Slgnature(s) Full name(s) Posltlon (eg Secretary. Chalr, etc) 5? P.14 i Nl Efo Date ## **OXFORD HARMONIC CHOIR** Accounts _for the year ended_ 31 July 2022 Registered Charity No. 1023028 ## **OXFORD HARMONIC CHOIR** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2022** |**INCOME**
**General:**
Members' subscriptions (note 2)
Income tax recovered under Gift Aid
Donations
Fund raising events
Endowment funds awaiting transfer to shares
Surplus on sale/hire of scores
Bank deposit interest
Dividends
**Concerts (note 3):**
Ticket sales
Programme sales
Refund from bar company
Programme advertisement sales
Grant from the Josephine Baker Trust
**TOTAL INCOME**|_Year ended_
_31/7/2021_
General
Restricted Endowment
Fund
Fund
Fund
Total
_Total_
£
£
£
£
_£_
20,003
-
-
20,003
_-_
3,861
-
-
3,861
_-_
731
-
-
731
_52_
60
-
-
60
_-_
238
-
-
238
_-_
(81)
-
-
(81)
_(75)_
124
-
-
124
_182_
1,077
-
-
1,077
_831_
Year ended
31 July 2022| |---|---| ||26,014
-
-
26,014
_990_| ||-
-
-
13,532
-
-
13,532
_-_
631
-
-
631
_-_
-
150
-
150
_-_
63
-
-
63
_-_
-
-
-
-
_-_| ||14,227
150
-
14,377
_-_| ||-
-
40,241
150
-
40,391
_990_| |-
**SUMMARY**
**FUNDS brought forward at 31 July 2021**
**Less**
**:**
**Income for the year, as above**
**Expenditure for the year**
**Funds transfer**
**Gain on revaluation of quoted investments**
**EXCESS OF INCOME OVER**
**EXPENDITURE FOR THE YEAR**
**FUNDS carried forward at 31 July 2022**
**(page 4)**|_Year ended_
General
Restricted
Endowment
Total
_31 July 2021_
30,986
350
30,352
61,688
_61,089_
Funds| |---|---| ||30,986
350
30,352
61,688
_61,089_| ||40,241
150
-
40,391
_990_
(41,216)
(360)
-
(41,576)
_(4,794)_
-
-
-
-
_-_
-
-
(348)
(348)
_4,404_| ||(975)
(210)
(348)
(1,533)
_600_| ||| ||30,011
140
30,004
£60,155
_£61,688_| ||| 2 ## **OXFORD HARMONIC CHOIR** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2022** |**EXPENDITURE**
**Concert expenditure (note 3):**
conductor's and soloists fees
orchestra fees
Performing Rights Society fees
hire of hall and staging, etc.
venue staff costs
hire of organ or keyboard
concert lighting
orchestral scores
printing and advertising
agent's commission on ticket sales
sundries
**Other expenditure:**
Rehearsal expenses
conductor's fees
accompanist's fees
choral training
hire of rehearsal hall
**Administration expenses:**
Making Music insurance
Advertising & other expenses
Independent examiner's fee
Sundries
**TOTAL EXPENDITURE**|_Year ended_
_31/7/2021_
General
Restricted
Fund
Fund
Total
_Total_
£
£
£
_£_
6,505
-
6,505
_-_
13,713
-
13,713
_-_
346
-
346
_-_
5,125
360
5,485
_150_
-
-
-
_-_
494
-
494
_-_
1,097
-
1,097
_366_
1,406
-
1,406
_-_
2,440
-
2,440
_-_
976
-
976
_-_
113
-
113
_-_
Year ended
31 July 2022| |---|---| ||32,215
360
32,575
_516_| ||3,491
3,491
_2,550_
2,009
2,009
_900_
100
100
_-_
2,207
2,207
_-_| ||7,807
7,807
_3,450_| ||-
502
502
_497_
187
187
_12_
-
-
_-_
505
505
_320_| ||1,194
1,194
_829_| ||-| ||41,216
360
41,576
_4,794_| 3 ## **OXFORD HARMONIC CHOIR** ## **BALANCE SHEET** **as at 31 July 2022** |Quoted Investments, at market value:
COIF Charities Investment Fund shares
Endowment Fund
Debtors and prepayments
Balances at:
Barclays Bank Community account:
General Fund
COIF Charities Deposit Fund accounts:
General Fund
Endowment Fund
United Trust Bank Ltd
Deduct:
Creditors and Liabilities
Accounts payable
**NET ASSETS**
Representing:
**FUNDS (page 2)**
Unrestricted:
General
Restricted
Town Hall bar fund
Endowment (note 4)|31 July 2022
£
30,959
3,511
8,468
5,438
10
11,429
59,814
(132)
473
£60,155
30,011
140
30,151
30,004
£60,155|_31/7/2021_
_£_
_31,307_
_4,005_
_10,850_
_4,567_
_10_
_11,314_| |---|---|---| |||_62,053_
_(365)_
_-_| |||_£61,688_| |||_30,986_
_350_| |||_31,336_
_30,352_| |||_£61,688_| Approved by the trustees of the Oxford Harmonic Choir at a committee meeting on 29 November 2022 and signed on their behalf by Chair Secretary 4 ## **OXFORD HARMONIC CHOIR** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2022** ## **1 ACCOUNTING POLICIES** These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value other than quoted investments which are shown at market value. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). 1) Accounting Convention The financial statements are prepared on the accruals basis. ## 2) Fund Accounting The charity has set up an endowment fund to accept donations and legacies for longer-term investment. The income of the fund can be used for general purposes but the capital can only be drawn down by specific decision of the Executive Committee. Otherwise the charity maintains a single fund which represents unrestricted income and capital which is expendable at the discretion of the trustees in the furtherance of the objects of the charity. ## **2 MEMBERS' SUBSCRIPTIONS** The choir commenced its normal activities at the beginning of this financial year, albeit with smaller numbers, some members being unwilling to participate whilst Covid continued to circulate ## **3 LOSSES ON CONCERTS** The choir undertook a full season of three concerts in the financial period. Audience numbers were disappointing, due principally to ungoing nervousness about Covid transmission. |||Rheinberger|Handel|Mozart|| |---|---|---|---|---|---| |||Star of|Messiah|Vespers etc.|| |||Bethlehem|||| ||||||Total| |Receipts:|sales of tickets|6008|4660|2865|13532| ||sales of programmes|219|234|179|631| ||programme advertisements|21|21|21|63| |||6248|4914|3065|14227| |Expenses:|conductor's and soloists fees|1585|2340|2580|6505| ||orchestra fees|4985|5149|3579|13713| ||hire of hall and staging costs|2025|1640|1460|5125| ||venue staff costs|-|-|-|-| ||hire of keyboard|230|132|132|494| ||hire of lighting|-|366|731|1097| ||Peforming Rights Society fees|346|-|-|346| ||orchestral scores|513|678|215|1406| ||printing and advertising|813|894|734|2440| ||agent's commission on ticket sales|518|293|165|976| ||sundries|38|38|38|113| |||11051|11530|9634|32215| |Total losses|on the concerts|4,803|6,616|6,569|17,988| 5 ## **4 ENDOWMENT FUND** To compensate for the loss of grants from Oxford City Council and Arts Council England, the trustees decided in 2006 to set up an Endowment Fund to attract donations and legacies for longer-term investment. The income of the fund is paid into the General Fund to support the Society's activities, but the capital can only be used in emergency by resolution passed by a two-thirds majority of the Executive Committee, notice of such resolution being given at least two weeks prior to the date of the meeting. ## **5 COVID-19** The global pandemic has continued to adversely affect our activities in the financial period. Choir numbers have fallen and audiences are still wary of attending concerts. This situation has affected many arts organisations and we can only hope for an improving situation as confidence returns. # **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** |**Report to the trustees of**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and**
**basis of report**|Oxford Harmonic Choir|Oxford Harmonic Choir|Oxford Harmonic Choir| |---|---|---|---| ||||| ||31stJuly 2022|**Charity no**
**(if any)**|1023028| ||||| ||1 – 5
(remember to include the page numbers of additional sheets)||| ||I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31stJuly 2022.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).||| I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body:**
**Address:**

||6thDecember 2022| |---|---|---| |||| ||Christopher H Nurse|| |||| ||Chartered Accountant (ICAEW)|| |||| ||TSH Professional Services Ltd|| ||89 High Street, Thame|| ||Oxfordshire OX9 3EH||