2023-12-31-accounts - Southam United Charity

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a Trustees" Annual Report for the period
Period start date Period end date
Reference and administration details
Charity name| Southam United Charity
In previous reports we have used the name Southam
United Charities. It has been pointed out to us that the
Other names charity is known by correct name is Southam United Charity, singular not
| several, and this change has now been carried out by our
clerk.
. Registered charity number (if any) | 1022879
Charity's principal address |C/O Wright Hassall LLP
Olympus House
Leamington Spa Warwickshire
——sCCBF
Postcode
Names of the charity trustees who manage the charity
Name of person (or body)
, Mrs J Thome Trustee St James Parochial Church
Council
9 Mr B Meacham Trustee Southam Congregational
Church
3 Mrs Angela Scull | Trustee Our Lady and St Wulstan
RC Church
5 | Mr L Gale [Trustee Treasurer | | Co opted Trustee
6 | MrT Hil ‘Trustee | | Cov opted Trustee’
7 | Mrs A Cragg fTustee =| CCCC= Cov. ptedd Trustee
8|MrsRTresidder [Trustee |—=—=—=—=«dtGo-optedTrustee
[Southam][ Town][ Counc]
10 | GlkAngela John [Trustee _—(| [===]
11[CmGFoster [Trustee |~~~ Southam Town Counc
Names of the trustees for the charity, if any, (for example, any custodian trustees)
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Names and addresses of advisers (Optional information)

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January 2019

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———Type of advisor Name Address
Name of chief executive or names of senior staff members (Optional information)
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Structure, governance and management
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Description of the charity’s trusts

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Trasies selection mettiads Three trustees are nominated by Southam town Council, one by the
deacons of Southam Congregational Church, one by the Roman Catholic
Priest for the parish of Our Lady and St Wulstan’s Southam, and one by
the St James Parochial Church Council. The remaining five are co-opted
by the trustees.
Additional governance issues (Optional information)
bi estcla8a hecangeed We have an Education Grant sub group that makes recommendations to
relevant. about: ; the trustees about the numbers and amount of educational grants that can
, : be made to people undertaking further and higher education, 1.E.
e Policies and procedures university or college, against set criteria.
adopted for the induction and . ee ‘ eo
training of trustees. We advertise the availability of Food Vouchers to those in need via a link
; ae
¢ on the Southam Town Council Web site and more recently on the
The charity's organisational |Facebook page. Application forms can be downloaded, completed and
structure and any wider = ——| forwarded on to the treasurer via the email address provided. To assist
network with which the charity |those without facilities to print forms, hard copies are available at the
works. Southam Town Council office where the forms can be completed and left
parties. Vouchers to the value of £50 to all those that apply provided they meet the
; . criteria and live within the Civic Parish of Southam, thus widening the
e Trustees’ consideration of scope of those that are eligible to receive help. The supply of vouchers is
major risks and the system topped up from time to time in line with demand by agreement with the
and procedures to manage chairman and trustees. This scheme has continued throughout 2023 to
them. assist with the cost of living crisis that has occurred because of inflation
caused by the conflict in Ukraine and huge increases in fuel and food
commodities which has impacted lower income families worst. The cost of
supplying vouchers continues to increase due to high demand and greater
awareness of the scheme :
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We also react to claims made by Social Services, the local food bank and local schools provided the cases meet our criteria.

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January 2019

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}

G e Objectives and activities | |

|||| Supporttopeople innecessitous circumstances. Assistancebywayof|||| |---|---|---|---|---| |Summaryoftheobjects ofthe
charitysetoutin its
governing document||| grants. Educational grants. Assistance with educational trips etc. Proper
| consideration isgiven tocircumstances oftheintended recipientbased
upon localknowledge ofthetrusteesand otherinformation received.|||| |||Funds are invested through COIF in a balanced portfolio which seeksto|||| |||maintain thevalues whilst providing a reasonable incomefordistribution.|||| |||Because ofincreaseddemandwe have changed some ofour|||| |||| investments fromAccumulation units to Income unitsthus increasing||| |Summaryof themain||incometomeetincreaseddemand.||| |oreinrelationtothese
4|||Wealso receiverentsfromlandownedbythecharitiesandtheseare
| managed byprofessional landagents. Ourrentalincomehasbeen|||| |||severely reduced bythe land takedue totheHS2developmentwhich|||| |||| passes through some ofour agricultural land.Wehave received|||| |||| compensationwhich has been invested inCCLACoifCharities
| Investment fund income units to rebalance ourloss ofincome.|||
|| |Additional details ofobjectives||and activities (Optional information)||| ||| Trustees give oftheirtimeto deal with grant applicationforms and deliver||||| |||vouchers. They also carry out negotiations with local traders (Coop) for|||| ||| issuing food vouchers. Trustees not only give oftheirtime, butonlyapply||||| ||||forreimbursement ofexpenses with receipts forcosts actually incurred|||| |Youmaychooseto include
furtherstatements, where||
||LE. postageand stationery. Othernonetangible expense is accepted by
individual trustees as theircontributiontowards theworkofthe Charity.|||
|| |relevant, about:|||||| |e
Policyon grantmaking|||||| |e
Policy programme related|=||||| |investment||||| |e
Contribution made by|||||| |Volunteers|||||

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January 2019

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| Achievements and performance

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of the main. Summary | We now have applications available for food vouchers on a continuous achievements of the charityA basis and approximatelyHar oo 510 have been: issued during 2023 inresponse || during the year to Cost of Living Crisis relief campaign at a cost of£23,400 plus expenses involved of £93.59 including £24.60 was incurred for travel | expenses for attending a CCLA seminar. We are currently holding | approximately £1,000 worth of vouchers ready to issue on demand. We | | also provided the St Mary’s Warm Hub with £100 worth of vouchers. | We made Educational grants to the value of £21,000 for student | | attending further education and university of which £250 was returned by | | one student who decided not to attend University. At the request of Social | Services we made other grants of £1552 mostly for carpets and house | hold goods for those recently moved into the social housing. This also | included grants to two students to attend an international Jamboree in Nepal. We have supported the local food bank with food vouchers and | Money where necessary. | We held four meetings this year for which we paid a rent of £250 to the : | local Congregational Church. We paid a fee of £1000 to ournew clerk =| | who is provided by Wright Hassall, for clerical services, directly to her at | | the same rate but twice a year in arrears, end of May and November.

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January 2019

Page 5of5 11/01/2024 Financial review

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Brief statement of the We have investments that provide cash income and growth to maintain
charity’s policy on reserves the value of the investments for future use, should this be necessary, and
income can be used for the benefitof the peopleof the Parish of
Southam. The interest that we receive from deposited funds had
diminished to an unsustainable level. We have therefore converted two of
the three our funds held with CCLA (Coif) from accumulation units to
income units and the resultant dividends have allowed us to increase the
level of grants for education and to continue the Food Voucher Scheme
and other grants.
Details of any funds materially N/A
in deficit
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‘ Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

e The charity's principal sources of funds (including any fundraising).
e How expenditure has supported the key objectives of the charity.
e Investment policy and objectives including any ethical investment policy adopted.

Other optional information

Declaration The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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etc) CLERK,
Date 4e-|- LAS
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TAR

January 2019

CC16a Jan 1st 223 To D 31st 2023 Section A Receipts and payments funds funds tu Tolal fvnds Last year A1 Land Rents Interest 223 CCLA Dividends 35.010 250 35.010 WCC Grant 257 257 Sub to 43.073 43.073 43.073. 43.07 Insuran F(x)d Voucher Schwre 23.4(X) 21.OCKJ 23.4(KJ 21.(XKI 1,552 250 Education Grants Other Grants Rents Paid 250 ProfessM)nal Fees 104 104 Sub total 48.029 48.029 48.029 Net 0fre(Payentsj . A5 Transfers between funds 4.956 A6 Cash funds last year end Cash funds thi.s year efKI . 4.956 CGXX R1 a(xxxJts (SS)

Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted Endowment funds funds funds to nearest £ to nearest £ to nearest£ Bt Cash funds —aaS |[|][ aS] Totalcashfunds [~ __-|{[-|{][ |] (agree balances with receipts and payments account{s}) Unrestricted Restricted Endowment funds funds funds Oe == Details ue plesricFund to which Cost (optional) Currentoptionalvalue a === Fund to which Current value B4ae Assets retainedfor the eee fe ace |SS - =Detai =liabilityFund torelateswhich Amountoption:due =When due Signed by one or two trustees on . . Date of behalf of all the trustees Sign pus Print Nene approval |

CCXX R2 accounts (SS)

14/01/2024

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||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |i| |i|i|i|4|||decrease in| ||i||||i|valuesinvestments of|| |;|CCLA tavestments|{|31-12-2022|||Coif lavestments|i|31-12-2023|||=.| |(Investment fund inc’ units|TIA FAQD|:|Investment fund inc/units|726,200.32|||+ £1,766.10| |676,760.24|689,998.67|||+£1,3238.43| |||Property|fund|;|213,637.96|||Property|fund|;|204.678.02|||- £8.959.94| |CCLA|investments|sub total|)|1,614,832.30|||1,620,876.90|||+£6.044.60| |Jan|ist2023)|ae|i|!| |at| |1|,|Deposit balance B/Fwd|27,979.93|A|aes| |Current balance B/Fwd|Pit7261|©||| |||Income|7|;||ClericalExpenditure Fees|i{1,000.00|Vfa| |sai|1629.14| |CoifDividends|__||35,009.68|,|Accountants|fee|||100.00|YY|||ae:|i| |Rents|||6,333.52|/||Educationalgrams|| 21,000”| |||[——S—dSSS2Other|Grants|cack| |Lloyds interest received|{ 222.79|an|Food|Vouchers|*|||23,400|-|a| |Wright Hassall|Fee|3.60|i| |||Other income(|way leaves)|ae|Rents Paid|1|250.00|,7||| |WCC Grant|1,000.00|Expenses|_| |250.00|LAS| |[at][ DEC]|[31][ 2023]||| |—-|[As]|ATS, REI,|SoG AE| |po|Deposit act bal|Cifwl|23,745.92|44| |Current acct|balance|C/fwd|450.92| || Totals|| 72,225.17|||| 72,225.17|||||

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We currently hold £1,000 worth of food vouchers for use in emergencies and Cost of living relief scheme. The presentation of the CCLA investments in now presented differently to reflect the changes made and have a separate total. They are no long added to the total ofincome and expenditure.

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hls.
G|2 2024
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ra adESmaar | Independent| examiner'saccounts report on the
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Section A Independent Examiner’s Report
members of
Report to the trustees/
On accounts for the year | 31 December 2023
ended
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Charity no | 1022879
(if any)
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Set out on pages | 1 of 1

Respective The charity's trustees are responsible for the preparation of the accounts.
responsibilities of The charity’s trustees consider that an audit is not required for this year
trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
e examine the accounts under section 145 of the Charities Act, e to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
e to state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with general Directions given examiner's statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent In connection with my examination, no matter has come to my attention;
examiner's statement 1. which gives me reasonable cause to believe that in, any material respect, the requirements: e to keep accounting records in accordance with section 130 of the Charities Act; and
- e to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
- have not been met; or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.

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Name: | Stephen Andrew Holmes 4a
Relevant professional Fellow Member of the Association of Accounting Technicians (FMAAT)
qualification(s) or.body
(if any): ;
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IER

March 2012

)

Section B

Address: | 5, Maple Avenue Thornbury Bristol BS35 2JW Disclosure

Only complete if the examiner needs to highlight material problems.

;

. IER

March 2012