2025-08-31-accounts

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Trustees’ Annual Report for the period

From 1[st] September 2024 to 31[st] August 2025

Charity name: Botesdale & Rickinghall Pre-School

Charity registration number: 1022795

Objectives and Activities

Objectives and Activities
	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The aims of the Pre-School are to enhance the development and education of children, primarily under statutory school age, by encouraging parents to understand and provide for the needs of their children, through community groups and by – 1) Offering preproperate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children, whatever their race, culture, religion, means or ability 2) Encouraging the study of the needs of such children and their families and promoting interest in and recognition of such needs in the local areas 3) Instigating and adhering to and furthering the aims and objectives of the Pre-School Learning Alliance
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	We are open for 6.15 hours a day during term- time, mainly for children between 2-5. Parents are able to choose the amount of hours they want to use with 3 being the minimum in any one day. We take children mainly from Botesdale and Rickinghall but also the surrounding area. There are a wide range of activities on offer, including an excellent outdoor play area with a wood and a log cabin, the children spend long

		periods of time outside. This allows them to explore their environment, develop muscle strength and coordination, and gain self-confidence. A healthy snack is provided each day (this may be impacted by COVID). Children and staff sit together and have packed lunches provide from home together. This provides a good opportunity for different discussions and for safety having a watchful eye on the children to help prevent choking.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Additional information (optional)

You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment A major contribution is made by volunteers, mainly the parents of children at the playgroup. The committee is staffed entirely by volunteers, Para 1.38 some who have children at the setting. In Contribution made by addition, many parents help out with organised volunteers fundraising activities.

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Other
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Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We have provided early childhood education and care for children, helping them develop a range of skills necessary for school readiness.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41	Fundraising increased this year with a planned event raising £1455
Investment performance against objectives	Para 1.41

Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	At the end of the year there was loss of £43,359. This was due to renovation of the outside area which cost £55,086.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We refer to the Charity Commissions Reserve Policy. We currently have just over £64,601 in reserves. This money has been allocated as reserves for staff redundancies and for 6 months running costs, in case the Pre-School can no longer run. Whilst this is unlikely, we want to be in a position where staff will be able to receive a redundancy payment and any costs can be covered.
Amount of reserves held	Para 1.22	£64601.13
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The charity’s main sources of funding are government funding for children over 3 years’ old and sessional fees paid by parents for children under 3. Other sources of funding include fundraising from events such as sponsored walks, coffee afternoons, etc. although these have limited this year.
Investment policy and objectives including any social investment policy adopted	Para 1.46	We have no investments.

A description of the principal risks facing the charity Para 1.46 Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by the Committee

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	These are given to new members who are requested to read and sign within 2 weeks to confirm their understanding.
The charity’s organisational structure and any wider network with which the charity		The charity is a member of the Pre-School Learning Alliance and is governed by the PSLA model constitution.

works Para 1.51 Relationship with any related parties Para 1.51 Other

Reference and Administrative details

Charity name	Botesdale & Rickinghall Pre-School
Other name the charity uses	Botesdale & Rickinghall Playgroup
Registered charity number	1022795
Charity’s principal address	Botesdale Village Hall The Street Botesdale Suffolk IP22 1BZ

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Heidi Darlow	Chair
	Victoria Vaughan- Williams	Treasurer
	MelodyRamos	Secretary

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held All assets belong to the Pre-School and are used to keep the in this capacity Pre-School running for the benefit of the wider community. The charity doesn’t have its own assets, everything belongs to the Pre-School. Name and objects of the charity Log cabin on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe N/A custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) H Darlow Full name(s) Heidi Darlow Position (eg Secretary, Chair Chair, etc) Date 04.12.25

Management Report

Botesdale & Rickinghall Pre-School For the period ended 31 August 2025

Prepared on 27 May 2026

Profit and Loss .................................................................................................................................................3 Balance Sheet..................................................................................................................................................4

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Profit and Loss

September 2024 - August 2025

Profit and Loss September 2024 - August 2025
	Total
INCOME
Childcare Fees
Fees Jan - Apr	65,139.65
Fees May - Aug	86,708.94
Fees Sept - Dec	56,416.83
Total Childcare Fees	208,265.42
Clothing	58.00
Fundraising	1,454.81
Total Income	209,778.23
GROSS PROFIT	209,778.23
EXPENSES
Admin Expenses	2,915.00
Advertising	149.00
Bank Charges	256.95
Childrens Clothing	922.96
Childrens Food	3,220.56
Cleaning	197.77
Committee Expenses	330.20
Consumables	3,815.60
Fundraising/Event Costs	323.16
Hall Hire	7,812.73
Insurance	854.46
Parties & Outings Children	660.50
Phone	688.58
Professional Costs	529.20
Project Expenditure	55,086.06
Repairs & Maintenance	4,493.07
Software Cost	818.51
Staff Benefits	281.57
Staff Costs	163,083.50
Staff Pension	7,682.65
Stationary & Printing	298.44
Toys & Equipment	1,795.47
Trainingand Events	494.79
Total Expenses	256,710.73
NET OPERATING INCOME	-46,932.50
OTHER EXPENSES
Reconciliation Discrepancies	14.00
Total Other Expenses	14.00
NET OTHER INCOME	-14.00
NET INCOME	£ -46,946.50

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Botesdale & Rickinghall Pre-School

Balance Sheet

	Balance Sheet
	As of August 31, 2025 Total
	FIXED ASSET Tangible assets Equipment Cost 3,256.41
	Total Tangible assets 3,256.41 Non-Current Assets Interest Received -4,270.45
	Total Non-Current Assets -4,270.45
	Total Fixed Asset -1,014.04
	CASH AT BANK AND IN HAND Bank Account 57,803.53 Deposit Account 64,601.13 PettyCash 233.35
	Total Cash at bank and in hand 122,638.01
	DEBTORS Debtors 1,860.49
	Total Debtors 1,860.49
	CURRENT ASSETS Bad Debts 399.91
	Total Current Assets 399.91
	NET CURRENT ASSETS 124,898.41
	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade Creditors Creditors 3,368.47
	Total Trade Creditors 3,368.47 Credit Cards Corporate Card 560.25
	Total Credit Cards 560.25 Current Liabilities Net Wages 12,867.61 Pension 598.62 Rounding 7.76 Tax and National Insurance 1,450.38
	Total Current Liabilities 14,924.37
	Total Creditors: amounts falling due within oneyear 18,853.09
	NET CURRENT ASSETS(LIABILITIES) 106,045.32
	TOTAL ASSETS LESS CURRENT LIABILITIES 105,031.28
	TOTAL NET ASSETS (LIABILITIES) £105,031.28
	CAPITAL AND RESERVES Retained Earnings 151,977.78 Profit for theyear -46,946.50
	Total Capital and Reserves £105,031.28

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Botesdale & Rickinghall Pre-School

Botesdale & Rickinghall Pre-School& Rickinghall Pre-School Rickinghall Pre-Schoolghall Pre-Schoolhall Pre-School

Botesdale & Rickinghall Pre-School& Rickinghall Pre-School Rickinghall Pre-Schoolghall Pre-Schoolhall Pre-School No (if any) Receipts and payments accounts Period start date Period end date For the period from To 01 09 2024 31 08 2025

CC16a

Section A Receipts and payments

Unrestricted funds Restricted funds Endowment funds

Total funds Last year

A1 Receipts	to the nearest £ - - - - - -	to the nearest £ 186,538 23,073 1,455 58 1,639 212,763 - - - 212,763 170,748 7,813 55,086 1,795 3,197 660 923 854 4,051 4,830 638 4,784 495 248 256,122 - - - 256,122 - 43,359 153,260 109,901	to the nearest £	to the nearest £	to the nearest £
Funding				186,538	133,913
Fees				23,073	35,281
Fund Raising				1,455	212
Donations Received				-
Parties & Outings-Income				-
Clothing				58	56
Interest				1,639	1,698
Other Income				-
*Sub total*(Gross income for AR)			-	212,763	171,160

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					171,160

Staff Costs					118,703
Hall Hire					5,765
Bad debt					1,484
Project Expenditre					-
Equipment					3,660
Refreshments					2,128
Parties & Outgoings- Cost					1,141
Clothingcosts					572
Insurance					1,009
Admin Expenses					4,670
Miscellaneous					3,214
Software Costs					651
Repairs & Maintenance					4,916
Training					280
Bank Charges					143
*Sub total*					148,335
A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					148,335

			-	- 43,359	22,825
			-		- 346
		153,260	-	153,260	130,781
		109,901	-	109,901	153,260

CCXX R1 accounts (SS)

02/12/2025

Section B Statement of assets and liabilities at the end of the period

Liabilities as below B5 Assett as below B2 Details *Total cash funds* (agree balances with receipts and payments account(s)) Deposit Account Current Account Petty Cash Details Equipment	Unrestricted funds to nearest £ 64,601 57,926 233 3,257 2,138 - 18,254 109,901 Unrestricted funds to nearest £	Restricted funds to nearest £ - - - - Restricted funds to nearest £	Endowment funds to nearest £
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			Endowment funds to nearest £
Accounts Receivable		-	-
PrePayments	2,138	-	-
Payment plan		-	-
		-	-
		-	-
	2,138	-	-
Pensions PAYE/NIC Details Details Misc Net Wages Details Accounts Payable Creditors Signature(s)	Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - Fund to which liability relates Amount due (optional) - 3368 - -31 - 12868 - 1450 599 18,254 Print Name(s)		Current value (optional)
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			-
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			-
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			Current value (optional)
			-
			-
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			When due (optional)






			Date(s) of approval

CCXX R2 accounts (SS)

02/12/2025

Signed by one or two trustees on behalf of all the trustees

CCXX R3 accounts (SS)

02/12/2025

Trustees’ Annual Report for the period

Objectives and Activities

Additional information (optional)

Achievements and Performance

Additional information (optional)

Financial Review

Additional information (optional) You may choose to include further statements where relevant about:

Structure, Governance and Management

Additional information (optional) You may choose to include further statements where relevant about:

Reference and Administrative details

– Corporate trustees names of the directors at the date the report was approved

Director name

Funds held as custodian trustees on behalf of others

Additional information (optional)

Names and addresses of advisers (Optional information)

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Other optional information

Declarations

Management Report

Table of Contents

Profit and Loss

Balance Sheet

CC16a

Section A Receipts and payments

Unrestricted funds Restricted funds Endowment funds

Section B Statement of assets and liabilities at the end of the period