## **Trustees’ Annual Report for the period** **From 1[st] September 2024 to 31[st] August 2025** **Charity name: Botesdale & Rickinghall Pre-School** **Charity registration number: 1022795** ## **Objectives and Activities** |**Objectives and Activities**||| |---|---|---| ||SORP reference|| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The aims of the Pre-School are to enhance the
development and education of children,
primarily under statutory school age, by
encouraging parents to understand and provide
for the needs of their children, through
community groups and by –
1) Offering preproperate play, education and
care facilities, family learning and extended
hours groups, together with the right of
parents to take responsibility for and to
become involved in the activities of such
groups, ensuring that such groups offer
opportunities for all children, whatever their
race, culture, religion, means or ability
2) Encouraging the study of the needs of such
children and their families and promoting
interest in and recognition of such needs in
the local areas
3) Instigating and adhering to and furthering
the aims and objectives of the Pre-School
Learning Alliance| |Summary of the main activities
in relation to those purposes
for the public benefit, in
particular, the activities,
projects or services identified
in the accounts.|Para 1.17 and 1.19|We are open for 6.15 hours a day during term-
time, mainly for children between 2-5. Parents
are able to choose the amount of hours they
want to use with 3 being the minimum in any
one day.
We take children mainly from Botesdale and
Rickinghall but also the surrounding area.
There are a wide range of activities on offer,
including an excellent outdoor play area with a
wood and a log cabin, the children spend long| |||periods of time outside.
This allows them to explore their environment,
develop muscle strength and coordination, and
gain self-confidence.
A healthy snack is provided each day (this may
be impacted by COVID). Children and staff sit
together and have packed lunches provide from
home together. This provides a good
opportunity for different discussions and for
safety having a watchful eye on the children to
help prevent choking.| |---|---|---| |Statement confirming whether
the trustees have had regard to
the guidance issued by the
Charity Commission on public
benefit|Para 1.18|The Trustees have had regard to the guidance
issued by the Charity Commission on public
benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment A major contribution is made by volunteers, mainly the parents of children at the playgroup. The committee is staffed entirely by volunteers, Para 1.38 some who have children at the setting. In Contribution made by addition, many parents help out with organised volunteers fundraising activities. **----- Start of picture text -----**
Other
**----- End of picture text -----**
## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.|Para 1.20|We have provided early childhood education
and care for children, helping them develop a
range of skills necessary for school readiness.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives set|Para 1.41|Fundraising increased this year with a planned
event raising £1455| |Investment performance
against objectives|Para 1.41|| Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s financial
position at the end of the
period|Para 1.21|At the end of the year there was loss of
£43,359. This was due to renovation of the
outside area which cost £55,086.| |Statement explaining the policy
for holding reserves stating
why they are held|Para 1.22|We refer to the Charity Commissions Reserve
Policy.
We currently have just over £64,601 in
reserves. This money has been allocated as
reserves for staff redundancies and for 6
months running costs, in case the Pre-School
can no longer run. Whilst this is unlikely, we
want to be in a position where staff will be able
to receive a redundancy payment and any costs
can be covered.| |Amount of reserves held|Para 1.22|£64601.13| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the charity
continuing as a going concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal sources
of funds (including any
fundraising)|
Para 1.47|
The charity’s main sources of funding are
government funding for children over 3 years’
old and sessional fees paid by parents for
children under 3.
Other sources of funding include fundraising
from events such as sponsored walks, coffee
afternoons, etc. although these have limited
this year.| |---|---|---| |Investment policy and
objectives including any social
investment policy adopted|Para 1.46|We have no investments.| A description of the principal risks facing the charity Para 1.46 Other ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|Elected by the Committee| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|
These are given to new members who are
requested to read and sign within 2 weeks to
confirm their understanding.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the charity||The charity is a member of the Pre-School
Learning Alliance and is governed by the PSLA
model constitution.| works Para 1.51 Relationship with any related parties Para 1.51 Other ## **Reference and Administrative details** |Charity name|Botesdale & Rickinghall Pre-School| |---|---| |Other name the charity uses|Botesdale & Rickinghall Playgroup| |Registered charity number|1022795| |Charity’s principal address|Botesdale Village Hall
The Street
Botesdale
Suffolk
IP22 1BZ| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**|**Name of person (or body) entitled to**
**appoint trustee(if any)**| |---|---|---|---|---| ||Heidi Darlow|Chair||| ||Victoria Vaughan-
Williams|Treasurer||| ||MelodyRamos|Secretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held All assets belong to the Pre-School and are used to keep the in this capacity Pre-School running for the benefit of the wider community. The charity doesn’t have its own assets, everything belongs to the Pre-School. Name and objects of the charity Log cabin on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe N/A custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** H Darlow **Full name(s)** Heidi Darlow **Position (eg Secretary,** Chair **Chair, etc) Date** 04.12.25 ## Management Report Botesdale & Rickinghall Pre-School For the period ended 31 August 2025 Prepared on 27 May 2026 ## **Table of Contents** Profit and Loss .................................................................................................................................................3 Balance Sheet..................................................................................................................................................4 2/4 ## **Profit and Loss** September 2024 - August 2025 |**Profit and Loss**
September 2024 - August 2025|| |---|---| ||**Total**| |INCOME|| |Childcare Fees|| |Fees Jan - Apr|65,139.65| |Fees May - Aug|86,708.94| |Fees Sept - Dec|56,416.83| |**Total Childcare Fees**|**208,265.42**| |Clothing|58.00| |Fundraising|1,454.81| |**Total Income**|**209,778.23**| |GROSS PROFIT|**209,778.23**| |EXPENSES|| |Admin Expenses|2,915.00| |Advertising|149.00| |Bank Charges|256.95| |Childrens Clothing|922.96| |Childrens Food|3,220.56| |Cleaning|197.77| |Committee Expenses|330.20| |Consumables|3,815.60| |Fundraising/Event Costs|323.16| |Hall Hire|7,812.73| |Insurance|854.46| |Parties & Outings Children|660.50| |Phone|688.58| |Professional Costs|529.20| |Project Expenditure|55,086.06| |Repairs & Maintenance|4,493.07| |Software Cost|818.51| |Staff Benefits|281.57| |Staff Costs|163,083.50| |Staff Pension|7,682.65| |Stationary & Printing|298.44| |Toys & Equipment|1,795.47| |Trainingand Events|494.79| |**Total Expenses**|**256,710.73**| |NET OPERATING INCOME|**-46,932.50**| |OTHER EXPENSES|| |Reconciliation Discrepancies|14.00| |**Total Other Expenses**|**14.00**| |NET OTHER INCOME|**-14.00**| |NET INCOME|**£ -46,946.50**| 3/4 Botesdale & Rickinghall Pre-School ## **Balance Sheet** ||**Balance Sheet**| |---|---| ||As of August 31, 2025
**Total**| ||FIXED ASSET
**Tangible assets**
Equipment Cost
3,256.41| ||**Total Tangible assets**
**3,256.41**
**Non-Current Assets**
Interest Received
-4,270.45| ||**Total Non-Current Assets**
**-4,270.45**| ||**Total Fixed Asset**
**-1,014.04**| ||CASH AT BANK AND IN HAND
Bank Account
57,803.53
Deposit Account
64,601.13
PettyCash
233.35| ||**Total Cash at bank and in hand**
**122,638.01**| ||DEBTORS
Debtors
1,860.49| ||**Total Debtors**
**1,860.49**| ||CURRENT ASSETS
Bad Debts
399.91| ||**Total Current Assets**
**399.91**| ||NET CURRENT ASSETS
**124,898.41**| ||CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
**Trade Creditors**
Creditors
3,368.47| ||**Total Trade Creditors**
**3,368.47**
**Credit Cards**
Corporate Card
560.25| ||**Total Credit Cards**
**560.25**
**Current Liabilities**
Net Wages
12,867.61
Pension
598.62
Rounding
7.76
Tax and National Insurance
1,450.38| ||**Total Current Liabilities**
**14,924.37**| ||**Total Creditors: amounts falling due within oneyear**
**18,853.09**| ||NET CURRENT ASSETS(LIABILITIES)
**106,045.32**| ||TOTAL ASSETS LESS CURRENT LIABILITIES
**105,031.28**| ||TOTAL NET ASSETS (LIABILITIES)
**£105,031.28**| ||CAPITAL AND RESERVES
Retained Earnings
151,977.78
Profit for theyear
-46,946.50| ||**Total Capital and Reserves**
**£105,031.28**| 4/4 Botesdale & Rickinghall Pre-School **Botesdale & Rickinghall Pre-School& Rickinghall Pre-School Rickinghall Pre-Schoolghall Pre-Schoolhall Pre-School** **Botesdale & Rickinghall Pre-School& Rickinghall Pre-School Rickinghall Pre-Schoolghall Pre-Schoolhall Pre-School No (if any) Receipts and payments accounts** Period start date Period end date **For the period from To** 01 09 2024 31 08 2025 ## **CC16a** ## **Section A Receipts and payments** ## **Unrestricted funds Restricted funds Endowment funds** **Total funds Last year** |**A1 Receipts**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|**to the nearest £**
**186,538**
**23,073**
**1,455**
**58**
**1,639**
**212,763**
**-**
**-**
**-**
**212,763**
**170,748**
**7,813**
**55,086**
**1,795**
**3,197**
**660**
**923**
**854**
**4,051**
**4,830**
**638**
**4,784**
**495**
**248**
**256,122**
**-**
**-**
**-**
**256,122**
**- 43,359**
**153,260**
**109,901**|**to the nearest £**|**to the nearest £**|**to the nearest £**|**to the nearest £**|**to the nearest £**| |---|---|---|---|---|---|---|---| |Funding|||||**186,538**||**133,913**| |Fees|||||**23,073**||**35,281**| |Fund Raising|||||**1,455**||**212**| |Donations Received|||||**-**||| |Parties & Outings-Income|||||**-**||| |Clothing|||||**58**||**56**| |Interest|||||**1,639**||**1,698**| |Other Income|||||**-**||| |**_Sub total_**_(Gross income for AR)_|||**-**||**212,763**||**171,160**| ||||||||| |**A2 Asset and investment sales, (see**
**table).**|||||||| ||**-**||||||| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||| ||||||||**171,160**| ||||||||| |Staff Costs|||||||**118,703**| |Hall Hire|||||||**5,765**| |Bad debt|||||||**1,484**| |Project Expenditre|||||||**-**| |Equipment|||||||**3,660**| |Refreshments|||||||**2,128**| |Parties & Outgoings- Cost|||||||**1,141**| |Clothingcosts|||||||**572**| |Insurance|||||||**1,009**| |Admin Expenses|||||||**4,670**| |Miscellaneous|||||||**3,214**| |Software Costs|||||||**651**| |Repairs & Maintenance|||||||**4,916**| |Training|||||||**280**| |Bank Charges|||||||**143**| |**_Sub total_**|||||||**148,335**| |**A4 Asset and investment purchases,**
**(see table)**|||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_ **|**-**||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**148,335**| ||||||||| ||||**-**||**- 43,359**||**22,825**| ||||**-**||||**- 346**| |||**153,260**|**-**||**153,260**||**130,781**| |||**109,901**|**-**||**109,901**||**153,260**| CCXX R1 accounts (SS) 02/12/2025 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the charity’s**
**own use**
**B1 Cash funds**|Liabilities as below B5
Assett as below B2
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
Deposit Account
Current Account
Petty Cash
**Details**
Equipment|Liabilities as below B5
Assett as below B2
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
Deposit Account
Current Account
Petty Cash
**Details**
Equipment|**Unrestricted funds**
**to nearest £**
**64,601**
**57,926**
**233**
**3,257**
**2,138**
**- 18,254**
**109,901**
**Unrestricted funds**
**to nearest £**|**Unrestricted funds**
**to nearest £**
**64,601**
**57,926**
**233**
**3,257**
**2,138**
**- 18,254**
**109,901**
**Unrestricted funds**
**to nearest £**|**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
**Restricted funds**
**to nearest £**|**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
**Restricted funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---|---|---| ||||||||**-**| ||||||||**-**| ||||||||| ||||||||| ||||||||| ||||||||**-**| ||||||||**-**| ||||||||| ||||||||**Endowment**
**funds**
**to nearest £**| ||Accounts Receivable||||**-**||**-**| ||PrePayments||**2,138**||**-**||**-**| ||Payment plan||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||**2,138**||**-**||**-**| ||Pensions
PAYE/NIC
**Details**
**Details**
Misc
Net Wages
**Details**
Accounts Payable
Creditors
Signature(s)||**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which liability**
**relates**
**Amount due (optional)**
**-**
**3368**
**-**
**-31**
**-**
**12868**
**-**
**1450**
**599**
**18,254**
Print Name(s)||||**Current value**
**(optional)**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**Current value**
**(optional)**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**When due (optional)**| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||Date(s) of approval| CCXX R2 accounts (SS) 02/12/2025 2 Signed by one or two trustees on behalf of all the trustees CCXX R3 accounts (SS) 02/12/2025 3