Trustees’ Annual Report for the period
From 1[st] September 2022 to 31[st] August 2023
Charity name: Botesdale & Rickinghall Pre-School
Charity registration number: 1022795
Objectives and Activities
| Objectives and Activities | ||
|---|---|---|
| SORP reference | ||
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The aims of the Pre-School are to enhance the development and education of children, primarily under statutory school age, by encouraging parents to understand and provide for the needs of their children, through community groups and by – 1) Offering preproperate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children, whatever their race, culture, religion, means or ability 2) Encouraging the study of the needs of such children and their families and promoting interest in and recognition of such needs in the local areas 3) Instigating and adhering to and furthering the aims and objectives of the Pre-School Learning Alliance |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 | We are open for 6.15 hours a day during term- time, mainly for children between 2-5. Parents are able to choose the amount of hours they want to use with 3 being the minimum in any one day. We take children mainly from Botesdale and Rickinghall but also the surrounding area. There are a wide range of activities on offer, including an excellent outdoor play area with a wood and a log cabin, the children spend long |
| periods of time outside. This allows them to explore their environment, develop muscle strength and coordination, and gain self-confidence. A healthy snack is provided each day (this may be impacted by COVID). Children and staff sit together and have packed lunches provide from home together. This provides a good opportunity for different discussions and for safety having a watchful eye on the children to help prevent choking. |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional)
You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment A major contribution is made by volunteers, mainly the parents of children at the playgroup. The committee is staffed entirely by volunteers, Para 1.38 some who have children at the setting. In Contribution made by addition, many parents help out with organised volunteers fundraising activities.
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Other
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Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We have provided early childhood education and care for children, helping them develop a range of skills necessary for school readiness. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
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|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Fundraising opportunities have been limited due to the longer terms impact of COVID and wanting to focus on the children. |
| Investment performance against objectives |
Para 1.41 |
Other
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At the end of the year, we made a profit of £3,833.24, however, please note – 1) Whilst this seems like a significant decrease on the profit made last year (£21,544), we had reserved money to undertake repairs to the Pre-School grounds. We had hoped that this work would be undertaken in the summer of 2021/22, but due to contractor availability, the work was undertaken in September 2022. The cost of this work was £13,860. Had this work been completed in August 2022 as hoped, the profit for this year would have been £17,693.24. 2) We have also had higher expenditure in the following areas - equipment (approx. £4,500 due to replacing equipment) and higher staffing costs due to a higher number of children. 3) On the 31stAugust 2023 the total money in both bank accounts was approximately £135,898 compared to approximately £148,465 on 31stAugust 2022, due to not having spent the money on the building works as referred to in point 1 above. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We refer to the Charity Commissions Reserve Policy. We currently have just over £61,000 in reserves. This money has been allocated as reserves for staff redundancies and for 6 months running costs, in case the Pre-School can no longer run. Whilst this is unlikely, we want to be in a position where staff will be able to receive a redundancy payment and any costs can be covered. |
| Amount of reserves held | Para 1.22 | £61,264.41 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s main sources of funding are
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | government funding for children over 3 years’ old and sessional fees paid by parents for children under 3. Other sources of funding include fundraising from events such as sponsored walks, coffee afternoons, etc. although these have limited this year. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | We have no investments. |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: | ||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by the Committee |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
These are given to new members who are requested to read and sign within 2 weeks to confirm their understanding. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity is a member of the Pre-School Learning Alliance and is governed by the PSLA model constitution. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Botesdale & Rickinghall Pre-School |
|---|---|
| Other name the charity uses | Botesdale & Rickinghall Playgroup |
| Registered charity number | 1022795 |
| Charity’s principal address | Botesdale Village Hall The Street |
Bolesdale Suffolk IP22 1 BZ
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year | Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Laura Hefferman | Chair | |||
| Claire Gierth | Treasurer | |||
| Matt Green | Secretary | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held All assets belong to the Pre-School and are used to keep the in this capacity Pre-School running for the benefit of the wider community. The charity doesn’t have its own assets, everything belongs to the Pre-School. Name and objects of the charity Log cabin on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe N/A custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Laura Heffernan Position (eg Secretary, Chair Chair, etc) Date 21.11.2023
| Botesdale & Rickinghall Pre-School | Botesdale & Rickinghall Pre-School | Botesdale & Rickinghall Pre-School | Botesdale & Rickinghall Pre-School | No (if any) | No (if any) | No (if any) | CC16a | |
|---|---|---|---|---|---|---|---|---|
| For the period from |
01 09 2022 Period start date |
To | 31 08 2023 Period end date |
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| Section A Receipts and payments | ||||||||
| A1 Receipts | Unrestricted funds to the nearest £ 113,033 24,413 126 149 740 138,461 - - - 138,461 95,388 5,206 7,371 1,530 1,013 894 864 3,683 1,574 378 15,645 1,010 72 134,628 - - - 134,628 3,833 - 126,948 130,781 |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
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| Funding | 113,033 | 113,033 | 76,590 | |||||
| Fees | 24,413 | 24,413 | 36,941 | |||||
| Fund Raising | 126 | 126 | 105 | |||||
| Donations Received | - | |||||||
| Parties & Outings-Income | ||||||||
| Clothing | 149 | 149 | 136 | |||||
| Interest | 740 | 740 | 59 | |||||
| Other Income | ||||||||
| Sub total(Gross income for AR) |
138,461 | - | - | 138,461 | 113,831 | |||
| A2 Asset and investment sales, (see table). |
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| - | ||||||||
| - | - | |||||||
| Sub total | - | - | ||||||
| Total receipts A3 Payments |
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| 113,831 | ||||||||
Staff Costs |
95,388 | 76,556 | ||||||
| Hall Hire | 5,206 | 5,170 | ||||||
| Proejct Expenditure | ||||||||
| Equipment | 7,371 | 2,911 | ||||||
| Refreshments | 1,530 | 938 | ||||||
| Parties & Outgoings- Cost | 1,013 | 268 | ||||||
| Clothingcosts | 894 | 1,291 | ||||||
| Insurance | 864 | 839 | ||||||
| Admin Expenses | 3,683 | 2,137 | ||||||
| Miscellaneous | 1,574 | 426 | ||||||
| Software Costs | 378 | 708 | ||||||
| Repairs & Maintenance | 15,645 | 683 | ||||||
| Training | 1,010 | 272 | ||||||
| Bank Charges | 72 | 88 | ||||||
| **Sub total ** | 134,628 | 92,287 | ||||||
| A4 Asset and investment purchases, (see table) |
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| - | ||||||||
| - | ||||||||
| **Sub total ** | - | - | ||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||||
| 92,287 | ||||||||
| 3,833 | - | 3,833 | 21,544 | |||||
| - | - | |||||||
| 126,948 | - | 126,948 | 105,404 | |||||
| 130,781 | - | 130,781 | 126,948 |
CCXX R1 accounts (SS)
11/11/2023
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature(s) Misc Net Wages Details Accounts Payable Deferred Income Details Deposit Account Current Account Petty Cash Details Equipment Details Total cash funds (agree balances with receipts and payments account(s)) Accounts Receivable PrePayments Details Pensions PAYE/NIC Liabilities as below B5 Assett as below B2 |
Unrestricted funds to nearest £ |
Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Restricted funds to nearest £ |
Endowment funds to nearest £ |
|---|---|---|---|---|---|---|
| 61,264 | - | - | ||||
| 74,634 | - | - | ||||
| 74 | ||||||
| 3,177 | ||||||
| 2,169 | ||||||
| - 10,537 | - | - | ||||
| 130,781 | - | - | ||||
| OK | ||||||
| Endowment funds to nearest £ |
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| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| Current value (optional) |
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| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| Current value (optional) |
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| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| When due (optional) |
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| Date(s) of approval |
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Signed by one or two trustees on behalf of all the trustees
CCXX R2 accounts (SS)
11/11/2023
2
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Sèction A Independent Examiner's Report Report to the trusteesl members of Botesdale and Rickinghall Pre-school On accounts for the year ended 31 August 2023 Charlty no (If any) 1022795 Set out on pages I report to the trustees on my examination of the accounts of the above chartty ('the Trust.) for the year ended 3110812023. Responslbllltles and As the charty trustees of the Trust, you are responsible for the Preparation basis of roport of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounls carried out undef section 145 of the 2011 Act and in carrying oul my examination, I have followed the applicable Directions given by the Charity Commission under section 145{51(b) of Ihe Act. I have completed my ex8mination. I confimi that no material matters have come to my attention in connection with the examination which gives me cause to believe that in. any material respect.. a¢UntIng records were not kept in accordance wrth section 130 of the Act or the accounts do not accord with the accounting records Independent examlner's statement I have no concerns and have come across no other matters in connection wrth the examination to which attention should be drawn in order to enable a Proper understanding of the accounts to be reached. Signed: Date: 1011112023 Name: Josephine Meekings Relevant professlonal quallfication(s) or body (rfany): Institute of Financial Accountants Address: Broland Garden House Lane, Rickinghall Di$s, Norfolk IP22 1EA Section B Disclosure Only complete rf the examiner needs to highlight matters of concern (see CC32. Independent examination of charty accounts.. directions and guidance for examiners). IER October 2018