## **Trustees’ Annual Report for the period** **From 1[st] September 2022 to 31[st] August 2023** **Charity name: Botesdale & Rickinghall Pre-School** **Charity registration number: 1022795** ## **Objectives and Activities** |**Objectives and Activities**||| |---|---|---| ||SORP reference|| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The aims of the Pre-School are to enhance the
development and education of children,
primarily under statutory school age, by
encouraging parents to understand and provide
for the needs of their children, through
community groups and by –
1) Offering preproperate play, education and
care facilities, family learning and extended
hours groups, together with the right of
parents to take responsibility for and to
become involved in the activities of such
groups, ensuring that such groups offer
opportunities for all children, whatever their
race, culture, religion, means or ability
2) Encouraging the study of the needs of such
children and their families and promoting
interest in and recognition of such needs in
the local areas
3) Instigating and adhering to and furthering
the aims and objectives of the Pre-School
Learning Alliance| |Summary of the main activities
in relation to those purposes
for the public benefit, in
particular, the activities,
projects or services identified
in the accounts.|Para 1.17 and 1.19|We are open for 6.15 hours a day during term-
time, mainly for children between 2-5. Parents
are able to choose the amount of hours they
want to use with 3 being the minimum in any
one day.
We take children mainly from Botesdale and
Rickinghall but also the surrounding area.
There are a wide range of activities on offer,
including an excellent outdoor play area with a
wood and a log cabin, the children spend long| |||periods of time outside.
This allows them to explore their environment,
develop muscle strength and coordination, and
gain self-confidence.
A healthy snack is provided each day (this may
be impacted by COVID). Children and staff sit
together and have packed lunches provide from
home together. This provides a good
opportunity for different discussions and for
safety having a watchful eye on the children to
help prevent choking.| |---|---|---| |Statement confirming whether
the trustees have had regard to
the guidance issued by the
Charity Commission on public
benefit|Para 1.18|The Trustees have had regard to the guidance
issued by the Charity Commission on public
benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment A major contribution is made by volunteers, mainly the parents of children at the playgroup. The committee is staffed entirely by volunteers, Para 1.38 some who have children at the setting. In Contribution made by addition, many parents help out with organised volunteers fundraising activities. **----- Start of picture text -----**
Other
**----- End of picture text -----**
## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.|Para 1.20|We have provided early childhood education
and care for children, helping them develop a
range of skills necessary for school readiness.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives set|Para 1.41|Fundraising opportunities have been limited due
to the longer terms impact of COVID and
wanting to focus on the children.| |Investment performance
against objectives|Para 1.41|| Other ## **Financial Review** |Review of the charity’s financial
position at the end of the
period|Para 1.21|At the end of the year, we made a profit of
£3,833.24, however, please note –
1) Whilst this seems like a significant decrease
on the profit made last year (£21,544), we
had reserved money to undertake repairs to
the Pre-School grounds. We had hoped
that this work would be undertaken in the
summer of 2021/22, but due to contractor
availability, the work was undertaken in
September 2022. The cost of this work was
£13,860. Had this work been completed in
August 2022 as hoped, the profit for this
year would have been £17,693.24.
2) We have also had higher expenditure in the
following areas - equipment (approx. £4,500
due to replacing equipment) and higher
staffing costs due to a higher number of
children.
3) On the 31stAugust 2023 the total money in
both bank accounts was approximately
£135,898 compared to approximately
£148,465 on 31stAugust 2022, due to not
having spent the money on the building
works as referred to in point 1 above.| |---|---|---| |Statement explaining the policy
for holding reserves stating
why they are held|Para 1.22|We refer to the Charity Commissions Reserve
Policy.
We currently have just over £61,000 in
reserves. This money has been allocated as
reserves for staff redundancies and for 6
months running costs, in case the Pre-School
can no longer run. Whilst this is unlikely, we
want to be in a position where staff will be able
to receive a redundancy payment and any costs
can be covered.| |Amount of reserves held|Para 1.22|£61,264.41| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the charity
continuing as a going concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s main sources of funding are |The charity’s principal sources
of funds (including any
fundraising)|Para 1.47|government funding for children over 3 years’
old and sessional fees paid by parents for
children under 3.
Other sources of funding include fundraising
from events such as sponsored walks, coffee
afternoons, etc. although these have limited
this year.| |---|---|---| |Investment policy and
objectives including any social
investment policy adopted|Para 1.46|We have no investments.| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|Elected by the Committee| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|
These are given to new members who are
requested to read and sign within 2 weeks to
confirm their understanding.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the charity
works|Para 1.51|The charity is a member of the Pre-School
Learning Alliance and is governed by the PSLA
model constitution.| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Botesdale & Rickinghall Pre-School| |---|---| |Other name the charity uses|Botesdale & Rickinghall Playgroup| |Registered charity number|1022795| |Charity’s principal address|Botesdale Village Hall
The Street| Bolesdale Suffolk IP22 1 BZ **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**|**Name of person (or body) entitled to**
**appoint trustee(if any)**| |---|---|---|---|---| ||Laura Hefferman|Chair||| ||Claire Gierth|Treasurer||| ||Matt Green|Secretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held All assets belong to the Pre-School and are used to keep the in this capacity Pre-School running for the benefit of the wider community. The charity doesn’t have its own assets, everything belongs to the Pre-School. Name and objects of the charity Log cabin on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe N/A custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Laura Heffernan **Position (eg Secretary,** Chair **Chair, etc) Date** 21.11.2023 ||**Botesdale & Rickinghall Pre-School**|**Botesdale & Rickinghall Pre-School**|**Botesdale & Rickinghall Pre-School**|**Botesdale & Rickinghall Pre-School**|**No (if any)**|**No (if any)**|**No (if any)**|**CC16a**| |---|---|---|---|---|---|---|---|---| ||**For the period**
**from**|01 09 2022
Period start date||**To**||31 08 2023
Period end date||| |||||||||| |**Section A Receipts and payments**||||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**113,033**
**24,413**
**126**
**149**
**740**
**138,461**
**-**
**-**
**-**
**138,461**
**95,388**
**5,206**
**7,371**
**1,530**
**1,013**
**894**
**864**
**3,683**
**1,574**
**378**
**15,645**
**1,010**
**72**
**134,628**
**-**
**-**
**-**
**134,628**
**3,833**
**-**
**126,948**
**130,781**|**Restricted**
**funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |Funding|**113,033**|||||**113,033**||**76,590**| |Fees|**24,413**|||||**24,413**||**36,941**| |Fund Raising|**126**|||||**126**||**105**| |Donations Received||||||**-**||| |Parties & Outings-Income||||||||| |Clothing|**149**|||||**149**||**136**| |Interest|**740**|||||**740**||**59**| |Other Income||||||||| |**_Sub total_**_(Gross income for_
_AR)_|**138,461**|**-**||**-**||**138,461**||**113,831**| |||||||||| |**A2 Asset and investment sales,**
**(see table).**||||||||| ||**-**|||||||| ||**-**|||||||**-**| |**_Sub total_**|**-**|||||||**-**| |**_Total receipts_**
**A3 Payments**||||||||| |||||||||**113,831**| |||||||||| |
Staff Costs|**95,388**|||||||**76,556**| |Hall Hire|**5,206**|||||||**5,170**| |Proejct Expenditure||||||||| |Equipment|**7,371**|||||||**2,911**| |Refreshments|**1,530**|||||||**938**| |Parties & Outgoings- Cost|**1,013**|||||||**268**| |Clothingcosts|**894**|||||||**1,291**| |Insurance|**864**|||||||**839**| |Admin Expenses|**3,683**|||||||**2,137**| |Miscellaneous|**1,574**|||||||**426**| |Software Costs|**378**|||||||**708**| |Repairs & Maintenance|**15,645**|||||||**683**| |Training|**1,010**|||||||**272**| |Bank Charges|**72**|||||||**88**| |**_Sub total_ **|**134,628**|||||||**92,287**| |||||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||||| ||**-**|||||||| ||**-**|||||||| |**_Sub total_ **|**-**|||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||| |||||||||**92,287**| |||||||||| ||**3,833**|**-**||||**3,833**||**21,544**| ||**-**|**-**||||||| ||**126,948**|**-**||||**126,948**||**105,404**| ||**130,781**|**-**||||**130,781**||**126,948**| CCXX R1 accounts (SS) 11/11/2023 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature(s)
Misc
Net Wages
**Details**
Accounts Payable
Deferred Income
**Details**
Deposit Account
Current Account
Petty Cash
**Details**
Equipment
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Accounts Receivable
PrePayments
**Details**
Pensions
PAYE/NIC
Liabilities as below B5
Assett as below B2|**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---|---| |||**61,264**|




|**-**||**-**| |||**74,634**||**-**||**-**| |||**74**||||| |||**3,177**||||| |||**2,169**||||| |||**- 10,537**||**-**||**-**| |||**130,781**||**-**||**-**| |||||||OK| |||||||**Endowment**
**funds**
**to nearest £**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**Current value**
**(optional)**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**Current value**
**(optional)**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**When due**
**(optional)**| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||Date(s) of
approval| |||||||| Signed by one or two trustees on behalf of all the trustees CCXX R2 accounts (SS) 11/11/2023 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Sèction A Independent Examiner's Report Report to the trusteesl members of Botesdale and Rickinghall Pre-school On accounts for the year ended 31 August 2023 Charlty no (If any) 1022795 Set out on pages I report to the trustees on my examination of the accounts of the above chartty ('the Trust.) for the year ended 3110812023. Responslbllltles and As the charty trustees of the Trust, you are responsible for the Preparation basis of roport of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounls carried out undef section 145 of the 2011 Act and in carrying oul my examination, I have followed the applicable Directions given by the Charity Commission under section 145{51(b) of Ihe Act. I have completed my ex8mination. I confimi that no material matters have come to my attention in connection with the examination which gives me cause to believe that in. any material respect.. a¢￿UntIng records were not kept in accordance wrth section 130 of the Act or the accounts do not accord with the accounting records Independent examlner's statement I have no concerns and have come across no other matters in connection wrth the examination to which attention should be drawn in order to enable a Proper understanding of the accounts to be reached. Signed: Date: 1011112023 Name: Josephine Meekings Relevant professlonal quallfication(s) or body (rfany): Institute of Financial Accountants Address: Broland Garden House Lane, Rickinghall Di$s, Norfolk IP22 1EA Section B Disclosure Only complete rf the examiner needs to highlight matters of concern (see CC32. Independent examination of charty accounts.. directions and guidance for examiners). IER October 2018