Trustees, Annual Report Forthe period From Islart datel lo end date Sectlon A Relefence and admlnlslratlon detalls Charfty name 12th Halrfax Sea Scout Grou Other nanles the chartty Is known by Reglstered charity number Of any) Ha reglslrntk)n number Ch8rttYs prtndpal addrnss Can81 Basln Sowert) Brfd Hallfax Pogtcode Nan5 ol the charity Iruslees who manage the charfty ••• lll b• put411h•dln th• •nnu•l rnportolttth ch•rffy •ndttA• Gty•rtty R•gI•twlfrnrf Ax• W•t•ffjé • ¢h•rttyffj0 Trust•• Nam• Offlc• Of any) Dat•• actsd If not for whol• year Colette Meok Rlchard GreenDod Trp89urer Chalr and addresses of 8dvk5ern (optbnal Inforyrkgtlon but encouraged as best prnctte> ffh••• rfll b• P110•[ th• •nnLtilWoflh• Chty) e ol advisor Nam8 Address Section B Slruclure, governance and managemenl DescJlption of th8 ¢hariVs tNsts Type ofgovemlng docunnt The Group's goyemlng do¢)Jments arn those of the The Scx)ut Associatbn. They conslst of a Royal Chart8r. which In lum gfves authority to the Bye Law8 of the Assocl8tbn and The Poll anIsatn and Rules of The Scout Assocl8th)n. How the charty ts conslituled The Grnup 15 8 trust established underlts rules a commn to all ScA)uts. Tnjstee selectKJn thodS The Trustees are appointed In ac(x)rdance with the Policy, Oryanisation and Rules of The Scout Assouatbn. 1 LT700001 114 Seplember2024)
Additlon81 govemanc8 issues The Group is nkgnaged by the Group Trustee Board. th8 merrI)e ol Vthh arB the 'Charity TNstees' ol the Scoul Gn)up is an educati)nal chaty. As charity trustees they arB rnsponsbi le for corrptying with leglslati)n applkabl8 to charities. Thls Includes the rBglstralb)n. keeplng proper accounts and maklng retums to tha Chaiity Comrnssbn as apprDPrtate. The TNstee Board conslsts ol the Chair and Treasur8r and et3 every 4 rrrf)nths ak)ng vith the Sedpjn Leadets and other volunteern. Merrtjers of the Trustee Board cornpl8te Being a So)uts Trustee18amlng 1n the frst 6 ffonths 01lning the Board. Th15 GfDUP Trustee Board exlsts to nBk8 sure th8 charity Is welknnaged. ri8ks arn 8558ssed and mitated, buikjiigs and equiprnnt aTr kn good womng order. and everyone follow5 legal requirB Thnts and the organlsation's polics and rules. Thelr support helps other volunteers run hlghqualty and safe prograrrrEs that gNes young people skJ11s for lrfe. I&•IIIISectIon B IIIIIIm Structure, govefnance and management (continued>wfA• Rlsk and Intsrnal Control The Group Trustee Boanj has hJentIfd the rrOr tsks to wh#th they believe the Group is exposed. these have bean revied and systerTL8 have been estabShed to nitigata against them. The rr&iln areas of concem that have been identifd ar8: DanBge to the bulkling, propety and equlpff£nt. The Group Yuld request the use of buildlngs. prDperty and equlpment from neighbouring organtsatK>ns such as the church. comnwnty centre and other Scout Groups. Slmilar PrOCal arrangeThnts exist Yth these organisatnns. Th8 Group has sufficient buiklings 8nd contents insurance kn place to MIgate against permanent k)ss. Injury toleade. heers. supportern and rn8mber5. The GrDUP through the capitation fees contributes to the Scout Assodat#)ns national accKlent Insuran pollcy. RLsk AsSeSsEnts are undertaken befo all activities. Reduced IncoTh frDm fvnd rdising. The Group Is prirTkqrily reltant upon income frDm subscripti)ns and fundrdising. The group does hold a reseNe to ensure the continuty of actNities should there be a maijr reductM)n in incorn. The Board o)uld ratse the value of subscriptK)ns to increase the income to the grDUP on an ongoing basis. either temporari or perrrfinently. RedudKJn or k)ss of leader5. The grDUP is totalty reliant upon volunteer5 to run and administer the activities of the grDUP. If there vrds a reductbn In the number of leaders to an unacceptable18vel in a particular section or the group as a whole then there woukl have to be a c0ntrdCtn, consofidation or cbsure of a sectkjn. In the worst se scenarK) the complete csU of the Group. ReductK)n or bss of nrnber5. The Group provides actNities for all young people aged 4 to 18.11 there %Yas a dUCtmJn n mertier5hip in a partlcular section or the grDUP as whole then therB )Uld have to be a contrdction. consolidatK>n or closure of a secti)n. In the YKJtst case scenario the complete dosule 2 LT700001 (14 September 2024)
of the Group. Rlsk and Intsrnal Control The group has In place systerrfj of Internal conlrols Ihat are deslgned to provide rBasonable assurdnce agalnst mateiial mlsnYnagement or bss, these Indude 2 sanatorf8S lor all 4Ak*knseclion c Objectlves and aCtlvltles..X, Tho PurpoJ• of Scoullng Scouting exlsts to 8dNety engage and support young people In thelr personal devek3prnt. empovKrfng them to make 8 POSitNe contributbn to society. The Values of Scoutlng As Scouts we are guided by these values: Intsgrlty . We ad with integrity, we are honest, trustw)rthy and byal. Respect- We have self4espect and r8spect for othets. Car•-We support othern and take care of the orfd In vthich we live. Bellef . We explorB our faiths, beliefs and attitudes. C¢)PeratIOn.W8 make a positive difference; we coPerdt8 wlth Othe and make frfends. The Scout Vathod Scouting tskes place en young people. In partnership with adufts. wort( together based on the values of Scouting and: - enjoy what they are dolng and have lun - tske part in actNities indoor5 and outdoo - leam by doing - share in spiiitual reflectK)n - take rBsponsibility and make choKes - undertak8 new and challenglng actNities - make and live by their Promise. Section D Achievements and performance The Group is in an excellent position vath high numbers in all 4 sections throughout the year. A strong team of Section Lead voluntee has enabled the Group to delNer a varied prgramme of actNities thrDughout the year. These Induded several Exphjrer and Scout camping trips. kayaking, sailing and other water based activitss, dimbing, cornpeting in k)cal hiking (x)mpetitions. RerrEmbrdnce Day ServKe, FirewoTk and ChristnNqs Parties and a RYA trip to Gosport. In January the GrDUP Successful ran a Fell Race Challenge open to over 500 applicants. raising much needed fvnds for the Group. 3 LTT00001 (14 Septenrt)er 2024)
alli•. Sectlon Flnanclal Revlew "" Roserv•s Pollcy The GrDUP'S pofry on reserves Is to hold sufficient resources to u)ntinue the charitabb adiviti8s of the grDUP shoukj Inco and fundr3ising actNitbes fall shorL Th8 Group TNste8 Board nsIderS that the group shouhj hold a sum equivalenl to 12 rrx)nths njnnlng costs. circa £20,000. The GrDUP held rBseNes ol approximatety £55.000 against thts at ypar end. This is above th8 level rBquirnd for operating expenses. Fbvver thb (zn be explained by the fact that the GrDUP plans to spend Sorr funds on Head Quarter refurt)ishThnt In the next few yea. Invostmont Pollcy The Group does not have suffnt funds to invest In bnger term InVestnnIS. The Group has therefore adopted a risk averse strategy to the hvestnnt ol ts funds. All funds are held In cash uslng onty nHnstream banks. The Group Treasurer r8gularty nnOrS the levels of bank balances and the interest rdtes received to ensure the group obtains maximum value and Incon frnm ts banking arrangements. 1111]•'sèctlon F••Iother Optional Information l••l• Plans for futurB periods fjIWSection Declaration The trustees declare that they have approved the tNstees' Trport above Signed on behalf of the chaiity's trustees S¥Jnature(s) coeKe Full narr£(s) Richard Greenwood Colette Meek PositK)n (eg SecrBtary. Chair) Chair TreasurBr Date 4 LTT00001 (14 September2024)
12th Halifax Sea Scout Group (Charlty no. 1022641) Receipts and payments account For th• yéar from 01104r2024 31103r2025 Receipts and payments 2024r25 Unmtrld•d lund• 2023r24 Unr•strl•d lund• Ro¢o1 t8 )natlonJ. l• Mambefsh subscd liins CkinalKiny GWI Ald Unrform Sjles 7,990 13,055 1,583 115 550 2.350 Sub lotsl Grants Malntonan r8nl Sub totsl Fundrnl•lTrg •v•nt• Igro•l The H8btJen rJck Race 11,560 776 10.340 7J4 Sub tolal Scout hut Incom• Hin> ol bulldin Him of US rrnnt Sub total Inv••lm•nt Incom• Bank Internsl 700 700 332 332 Sub totsl Total Gros$ Income 35.785 20.494 Total recelpts 35,78S 20.494
12th Halifax Sea Scout Group (Charity no. 1022641) Receipts and payments account For the yoar from 011W2024 To 31103r2025 Receipts and payments 2024r25 Unrnstrfct•d funds 2023r24 Unrnstrfct•d funds Pa ent$ Charltsbl• Pa m•nts Phrnb8h sub Ik)ns other subsul In3 pahj Adutt su ort and Iralnkn Waterand S6ra Coundl Tax and Ga8 akj Ca Italn Fees 47 760 417 Insurdnc8 Repan and Renevrdls - HQ Fh8t Re atr8 Malerfals and 8 Llnrfonrs Bad es Hike Co 6tltx)n En Explorer & Scout Camp k)rer seclbn expenses Scout secttin expenses Qjb secli)n ex enses Beaver sectbjn ex D3natK)ns p8kJ Bank Charges Online Scoul Mana Sund 234 rmnt 625 309 69 125 691 108 110 123 225 353 437 565 & Costs (Klnder. Bffjw. CabJenlal8 324 437 266 92 enses 360 27 32 so 54 109 15.672 er Software ex enses Sub totsl 18,328 Fundralslng •xp•Mes The Hebden [ck Rac 139 3.771 100 3.060 Sub tolal Total Gross Expenditure 22,099 18.732 Asset and Invostment Purchas et 184 Totalpayments 22,283 22.202 Net of recelpts/(paymentsJ 13.502 41,973 1.708) 43.681 Cash funds last year end Cash funds thls year end 55,475 41.973
12th Halifax Sea Scout Group (Charity no. 1022641) Receipts and payments account For the year from 01104r2024 To 31103r2025 Statement of assets and liabilities at the end of the year 31st March 2024 Unr•strlcted funds 31st March 2023 Unrestrfctod lund8 Cash funds Bank L7Jrrent accounl Bank de osit account CashlFbats 1.184 54.055 236 55.475 1,682 39,004 Tolal cajh funds 41,973 Oth•r mon•ta Tax dakn Debts due frDm the Coun Insurdnce daim IArealtlStrldlGU Sub total Investment assets InveStnI rope Quoted Investments Other knvestThnts - deta - detal Sub totsl Non monetary assets for charws own uso Bad e sloc Sho slock other slock Land and buiklings hjtor vehldes Scoutin Other rrent. fijmilure etc 10.494 10.494 Sub totsl 10.494 1.307 Llabllltles Accounts not et pawj Expenses incurred but not InVod Subscriptions not yet paid Loan - detail Other liabl18 1,025 370 Sub totsl 1.025 370 Total net assets 66.994 43.650 Tho abovo rvc•lpts and payments account and statement of ass•ts and Ilabllitles w•rn approvod by tho Trustees on -102 and slgned on thelr behalf by nature Print Na Chalr Q. MCCK Trnasurer
Scrutineer's Report to the Trustees of the 12th Halifax Sea Scout Group I report on the accounts of the Group for the year ended 31st March 2025 As the Group's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you. In accordance with the directions given in the Group's constitution. I have scrutinised the records and the accounts set out on pages I to 3. scrutinees Statement In my opinion the accounts are in accordance with the records produced to me and comply with the constitution. Name: .. Address: .................... .L..S.....Cx.rf..q." P(..i21..7o..2 Date:.................