2021-03-31-accounts - Somerset County Federation Of Women's Institutes

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Charity number: 1022578 Company number: 02822778

(England and Wales)

The Somerset County Federation Of Women's Institutes

Report of the Trustees and Unaudited Financial Statements

For the year ended 31 March 2021

The Somerset County Federation Of Women's Institutes Contents Page For the year ended 31 March 2021

Report of the Trustees	1 to 3
Independent Examiner's Report to the Trustees	4
Statement of Financial Activities	5
Statement of Financial Position	6
Notes to the Financial Statements	7 to 15

The Somerset County Federation Of Women's Institutes Report of the Trustees

For the year ended 31 March 2021

The Trustees, who are also directors for the purposes of company law, have pleasure in presenting their report and the financial statements for the charitable company for the year ended 31 March 2021. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019).

Chair's report

Due to the Covid -19 pandemic, the trustees of the charity met via Zoom each month and the Events Committee Chair arranged a series of Zoom Speakers, providing informative and hands on activities for members. These were well received by members and were well attended and appreciated.

The usual activities that would be offered to members were unable to be held due to the pandemic lockdown and restrictions throughout the country. Now that the UK Government has lifted all restrictions, Committees will have the ability to recommence activities from September 2021.

The Food and Garden Committee are holding their second WI Flower and Produce Show in September, a visit to Hauser and Worth Gardens, followed by a visit to a Cheese Factory and afternoon tea at a local WI.

Following the decision to market and successfully sell Wilton Lodge, the county head office in Taunton, the trustees were able to purchase a new property in Bridgwater. The members of staff will return to working at the new county head office when we reopen in September now that the Government restrictions are lifted.

Campaigning on issues close to our hearts has continued and the resolution in raising the awareness of the signs of Ovarian Cancer was adopted at our National Federation of WI's Annual Meeting in June 2021, once again held via a Web Visual link. The WI Constitution was legally amended to allow us to hold our Annual meetings via Zoom and similar mediums.

We were unable to engage members in the usual Bath & West Show this year, again due to the pandemic, although, we are planning ahead for the Carol Service in Wells Cathedral in December, giving us the opportunity to fund raise.

The Somerset Federation Annual Meeting took place via Zoom in November 2020 and was well attended. The trustees are looking forward to meeting members in person in November 2021 for the annual meeting. Our team of WI Advisers and our individual WI's Presidents and committees have done a sterling job keeping in touch with the membership as well as supporting the local hospitals with scrubs, masks, laundry bags and much more.

Despite Covid -19, we have had many enquiries from prospective members and we will also strive to open new WI's. Virtual WI's have sprung up across the country and have filled a gap whilst we were unable to meet in person. Something that Somerset County Federation can consider.

Covid -19 has impacted somewhat on the WI's ability to fund raise as we would have wished, our members of staff have worked from home and the charity has continued to run efficiently throughout, thanks to our dedicated trustees and staff members. We have faced the challenges through the pandemic and will forge ahead to continue working within our WI Aims and Objectives.

OBJECTIVES AND ACTIVITIES

Objectives and aims

The trustees have considered the Charity Commision's guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'.

REFERENCE AND ADMINISTRATIVE INFORMATION

Name of Charity The Somerset County Federation Of Women's Institutes Charity registration number 1022578 Company registration number 02822778 Principal address 344 Bristol Road Bridgwater Somerset TA6 4BU

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The Somerset County Federation Of Women's Institutes Report of the Trustees Continued For the year ended 31 March 2021

Trustees

The trustees and officers serving during the year and since the year end were as follows:

Mrs R Andrews Mrs A Makepeace Mrs L O'Neil (Resigned: 01 February 2021) Mrs S Ford Mrs G Betty Mrs N Amos (Resigned: 01 March 2021) Mrs D Cooper Mrs J Whitworth Mrs T Hemms Mrs A Preston (Resigned: 02 November 2020) Mrs A Chadwick (Appointed: 05 October 2020)

Secretary Mrs C Worrall Independent examiners Michelle Parsons Arcadia Chartered Tax Advisers & Accountants 9 Elborough Gardens Elborough Weston Super Mare BS24 8PL Bankers Co-Operative Bank PLC Group Treasury London National Westminster Bank PLC 49 North Street Taunton Somerset TA1 1NB Solicitors Porter Dodson Telford House The Park Somerset BS20 1DY

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The Somerset County Federation Of Women's Institutes Report of the Trustees Continued For the year ended 31 March 2021

Approved by the Board of Trustees and signed on its behalf by

02 August 2021

Mrs C Worrall.............................................................................

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The Somerset County Federation Of Women's Institutes Independent Examiners Report to the Trustees

For the year ended 31 March 2021

I report to the trustees on my examination of the accounts of the charitable company for the year ended 31 March 2021.

Responsibilities and basis of report

As the charity Trustees, who are also directors for the purposes of company law, are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiners statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
the accounts do not accord with those records; or
the accounts do not comply with the requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Michelle Parsons Arcadia Chartered Tax Advisers & Accountants 9 Elborough Gardens Elborough Weston Super Mare BS24 8PL

02 August 2021

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The Somerset County Federation Of Women's Institutes Statement of Financial Activities (including Income and Expenditure Account) For the year ended 31 March 2021

Unrestricted funds £ 31,976 16,794 3,391 696 57	Restricted funds £ 347 - - 5 -	2021 £ 32,323 16,794 3,391 701 57	2020 £ 43,056 79,630 6,039 661 849
52,914	352	53,266	130,235
(8,006) (44,891) (10,124)	- - -	(8,006) (44,891) (10,124)	(14,228) (97,189) (12,202)
(63,021)	-	(63,021)	(123,619)
75 346,327	- -	75 346,327	(32) -
336,295	352	336,647	6,584
175,843	31,342	207,185	200,601
512,138	31,694	543,832	207,185

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Registered Number : 02822778

The Somerset County Federation Of Women's Institutes Statement of Financial Position

As at 31 March 2021

Notes Fixed assets Tangible assets 14 Investments 15/16 Current assets Stocks 17 18 Debtors Cash at bank and in hand Creditors: amounts falling due within one year 19 Net current assets Total assets less current liabilities Net assets The funds of the charity Restricted income funds 20 Unrestricted income funds 20 Total funds	£ 2021 346,426 30,154	£ 2020 50,104 30,079
	376,580	80,183
	2,500 5,478 166,884	2,500 7,523 130,543
	174,862	140,566
	(7,610) 167,252	(13,564) 127,002
	543,832	207,185

	543,832	207,185
	31,694 512,138	31,342 175,843
	543,832	207,185

For the year ended 31 March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476,

The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.

The financial statements were approved and authorised for issue by the Board and signed on its behalf by:

Mrs R Andrews Trustee

02 August 2021

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The Somerset County Federation Of Women's Institutes Notes to the Financial Statements

For the year ended 31 March 2021

1. Accounting Policies

Basis of accounting

The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’, Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Companies Act 2006.

The Somerset County Federation Of Women's Institutes meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

Incoming resources

All incoming resources are included in the statement of financial activities when the Charity is entitled to the income and the amount can be quantified with reasonable accuracy.

Donations and grants

Donations and grants are only included in the accounts when the general income recognition criteria are met.

Resources expended

Liabilities are recognised as resources expended when there is a legal or constructive obligation committing the Charity to the expenditure:

Charitable activites

Events, courses and activities include numerous, usually one-off, events or services provided to members which produce surplus funds. The majority of these are organised by sub-committees each having a different brief. These events and services are deemed to be charitable activities as they generally aim to promote the education and development of members.

Allocation and appointment of costs

Support costs are allocated to activities pro rata to the direct expenditure on those activities.

Tangible fixed assets

Tangible fixed assets, other than freehold land, are stated at cost or valuation less depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis:

Freehold buildings 2% straight line Fixtures and fittings 20% reducing balance

Stocks and work in progress

Stocks are valued at the lower of cost and net realisable value after making due allowance for obsolete and slow moving items. Cost includes all direct costs and an appropriate proportion of fixed and variable overheads.

2. Income from donations and legacies

ncome from donations and legacies
	Unrestricted	Restricted	2021	2020
	funds	funds
	£	£	£	£
Donations received	19	-	19	1,080
Subscriptions received	31,957	347	32,304	41,976
	31,976	347	32,323	43,056

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The Somerset County Federation Of Women's Institutes Notes to the Financial Statements Continued For the year ended 31 March 2021

3. Income from charitable activities

	2021	2020
	£	£
Unrestricted funds
County News
Income from charitable activities	9,210	14,576
Council Meetings
Income from charitable activities	-	7,239
Sub-Committees
Income from charitable activities	1,148	48,670
General Income
Income from charitable activities	6,436	9,145
	16,794	79,630

4. Income earned from other activities

	2021	2020
	£	£
Unrestricted funds
Fund raising events	-	976
Gross trading income	3,391	5,063
	3,391	6,039

5. Investment income

Other investment income

Unrestricted	Restricted	2021	2020
funds	funds
£	£	£	£
696	5	701	661
696	5	701	661

6. Other income

Unrestricted funds Rental income

	2021	2020
	£	£
	57	849
	57	849

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The Somerset County Federation Of Women's Institutes Notes to the Financial Statements Continued For the year ended 31 March 2021

7. Expenditure on generating donations and legacies

NFWI AGM Expenses	2021 £ -	2020 £ 3,205
	-	3,205

8. Expenditure on other trading activities

Unrestricted funds Fund raising events Shop costs Support costs	2021 £ - 1,810 6,196	2020 £ 380 5,295 5,348
	8,006	11,023

9. Costs of charitable activities by fund type

Unrestricted funds County News Council Meetings Sub-Committees General Income Support costs	2020 2021 £ £ 7,690 3,736 4,352 1,249 30,358 1,134 5,950 4,028 48,839 34,744 97,189 44,891

10. Costs of charitable activities by activity type

Costs of charitable activities by activity type
2021 Support costs Activities undertaken directly £ £ £ Support costs County News 16,529 12,793 3,736 Council Meetings 5,526 4,277 1,249 Sub-Committees 5,016 3,882 1,134 General Income 17,820 13,792 4,028 10,147 34,744 44,891	2020 £ 15,458 8,747 61,023 11,961
	97,189

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The Somerset County Federation Of Women's Institutes Notes to the Financial Statements Continued For the year ended 31 March 2021

11. Analysis of support costs

Premises expenses Trustee expenses Office, computer and equipment expenses Bank charges Staff salaries Depreciation	Council Meetings County News Raising funds £ £ £ 407 840 281 18 38 13 1,043 2,153 720 157 324 108 3,623 7,480 2,501 948 1,958 654 6,196 12,793 4,277	Sub-Committe es £ 255 12 653 98 2,270 594	General Income £ 906 41 2,321 349 8,064 2,111
		3,882	13,792

11. Analysis of support costs

Premises expenses Trustee expenses Office, computer and equipment expenses Bank charges Staff salaries Depreciation	2021 £ 2,689 122 6,890 1,036 23,938 6,265	2020 £ 4,987 1,804 10,184 1,777 33,138 2,297
	40,940	54,187

12. Particulars of employees

Office employees

2021	2020
2	3
2	3

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The Somerset County Federation Of Women's Institutes Notes to the Financial Statements Continued For the year ended 31 March 2021

13. Comparative for the Statement of Financial Activities

Unrestricted funds £ 37,696 79,630 5,443 656 849	Restricted funds £ 5,360 - 596 5 -	2020 £ 43,056 79,630 6,039 661 849
124,274	5,961	130,235
(11,023) (97,189) (12,202)	(3,205) - -	(14,228) (97,189) (12,202)
(120,414)	(3,205)	(123,619)
(32)	-	(32)
3,828	2,756	6,584
172,015	28,586	200,601
175,843	31,342	207,185

14. Tangible fixed assets

Cost or valuation At 01 April 2020 Additions Disposals At 31 March 2021 Depreciation At 01 April 2020 Disposals Charge for year At 31 March 2021 Net book values At 31 March 2021 At 31 March 2020	Fixtures and fittings Land and buildings £ £ 22,423 100,977 - 351,744 - (100,977) 351,744 22,423 20,276 53,020 - (53,020) 429 7,035 20,705 7,035 344,709 47,957 1,717 2,147	Total £ 123,400 351,744 (100,977)
		374,167
		73,296 (53,020) 7,464
		27,740
		346,426
		50,104

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The Somerset County Federation Of Women's Institutes

Notes to the Financial Statements Continued

For the year ended 31 March 2021

Investments

15. Analysis of movement of commercial investments

Analysis of movement of commercial investments
	Listed
	investments
	£
Market value at 01 April	30,078
2020
Net gain/(loss) on	76
revaluation
Market value at 31	30,154
March 2021

Investments include 22,793 (2020: 22,793) Charibond Charities Narrower- Range common investment fund shares at market valuation of £28,154 (2020 £28,079), orginal hisotic cost was £28,500.

National savings bonds of £2,000 are also included within investments.

16. Analysis of investments between funds as at year ended 31 March 2021

Unrestricted funds Listed investments Stocks and work in progress Stocks of raw materials Debtors Amounts due within one year: Prepayments and accrued income Other debtors	2020 2021 £ £ 30,154 30,079 30,154 30,079 2021 2020 £ £ 2,500 2,500 2,500 2,500 2021 2020 £ £ 5,218 7,523 260 - 5,478 7,523

17. Stocks and work in progress

18. Debtors

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The Somerset County Federation Of Women's Institutes Notes to the Financial Statements Continued For the year ended 31 March 2021

19. Creditors: amounts falling due within one year

Creditors: amounts falling due within one year
	2021	2020
	£	£
Trade creditors	879	1,610
Other creditors	4,731	9,954
Accruals and deferred income	2,000	2,000
	7,610	13,564

20. Movement in funds

Unrestricted Funds

General Pre Incorporation General General Fund Pre- Incorporation Revaluation	Balance at 01/04/2020 Incoming resources Outgoing resources Transfers Gains and losses Balance at 31/03/2021 £ £ £ £ £ £ 77,605 - - 68,888 - 146,493 29,350 52,914 (63,021) - 346,402 365,645 68,888 - - (68,888) - - 175,843 52,914 (63,021) - 346,402 512,138

Unrestricted Funds - Previous year

General Pre Incorporation General General Fund Pre- Incorporation Revaluation	Balance at 01/04/2019 Incoming resources Outgoing resources Transfers Gains and losses Balance at 31/03/2020 £ £ £ £ £ £ 77,605 - - - - 77,605 25,522 124,274 (120,414) - (32) 29,350 68,888 - - - - 68,888 172,015 124,274 (120,414) - (32) 175,843

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The Somerset County Federation Of Women's Institutes Notes to the Financial Statements Continued For the year ended 31 March 2021

Restricted Funds

"Somerset" Room Caring and Sharing Fund Esme McLaurin Travel Fund NFWI AGM Property Fund Taunton Embroidery Women's Institute Suspense Account	Balance at 01/04/2020 Incoming resources Outgoing resources Balance at 31/03/2021 £ £ £ £ 580 580 - - 1,231 1,231 - - 4,682 4,677 5 - 14,534 14,187 347 - 8,121 8,121 - - 224 224 - - 2,322 2,322 - - 31,342 352 - 31,694

Restricted Funds - Previous year

"Somerset" Room Caring and Sharing Fund Esme McLaurin Travel Fund NFWI AGM Property Fund Taunton Embroidery Women's Institute Suspense Account	Balance at 01/04/2019 Incoming resources Outgoing resources Balance at 31/03/2020 £ £ £ £ 580 580 - - 1,231 1,229 2 - 4,677 4,343 334 - 14,187 12,865 4,527 (3,205) 8,121 7,525 596 - 224 224 - - 2,322 1,820 502 - 28,586 5,961 (3,205) 31,342

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The Somerset County Federation Of Women's Institutes Notes to the Financial Statements Continued

For the year ended 31 March 2021

Purpose of restricted funds

Women's Institute Suspense Account

The Suspense Account consists of funds from suspended Institutes. These are held for three years and, if the Institute has not re-started by then, are kept by the Somerset County Federation and used towards costs of opening new Wis.

"Somerset" Room

The Somerset Room fund is for the upkeep of a room at Denman College, where educational courses are run for members.

Property Fund

The Property fund is for the maintenance the Federation's head office, and its contents. The incoming resources were donations from Institutes and funds raised by a National Federation raffle. The expenditure was on replacement carpets and general repairs.

Caring and Sharing Fund

The Caring and Sharing fund receives donations from member Institutes which are used to give financial assistance to less well off Institutes.

Esme McLaurin Travel Fund

The Esme McLaurin Travel fund was created by a bequest which stipulated its use for travel costs for members attending courses at Denman College. The income was interest.

NFWI AGM

The NFWI AGM fund relates to members' attendance at the National Federation's AGM. Income is contributions from members and expenditure covers travel and accommodation costs.

Taunton Embroidery

The Taunton Embroidery fund receives donations and fundraising for the sole use to help fund the creation of embroidered panels depicting the history of Taunton by an external organisation for public enjoyment.

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