Charity number: 1022578 Company number: 02822778 (England and Wales) The Somerset County Federation Of Women's Institutes Report of the Trustees and Unaudited Financial Statements For the year ended 31 March 2021 The Somerset County Federation Of Women's Institutes Contents Page For the year ended 31 March 2021 |Report of the Trustees|1 to 3| |---|---| |Independent Examiner's Report to the Trustees|4| |Statement of Financial Activities|5| |Statement of Financial Position|6| |Notes to the Financial Statements|7 to 15| ## The Somerset County Federation Of Women's Institutes Report of the Trustees ## For the year ended 31 March 2021 The Trustees, who are also directors for the purposes of company law, have pleasure in presenting their report and the financial statements for the charitable company for the year ended 31 March 2021. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019). ## **Chair's report** Due to the Covid -19 pandemic, the trustees of the charity met via Zoom each month and the Events Committee Chair arranged a series of Zoom Speakers, providing informative and hands on activities for members. These were well received by members and were well attended and appreciated. The usual activities that would be offered to members were unable to be held due to the pandemic lockdown and restrictions throughout the country. Now that the UK Government has lifted all restrictions, Committees will have the ability to recommence activities from September 2021. The Food and Garden Committee are holding their second WI Flower and Produce Show in September, a visit to Hauser and Worth Gardens, followed by a visit to a Cheese Factory and afternoon tea at a local WI. Following the decision to market and successfully sell Wilton Lodge, the county head office in Taunton, the trustees were able to purchase a new property in Bridgwater. The members of staff will return to working at the new county head office when we reopen in September now that the Government restrictions are lifted. Campaigning on issues close to our hearts has continued and the resolution in raising the awareness of the signs of Ovarian Cancer was adopted at our National Federation of WI's Annual Meeting in June 2021, once again held via a Web Visual link. The WI Constitution was legally amended to allow us to hold our Annual meetings via Zoom and similar mediums. We were unable to engage members in the usual Bath & West Show this year, again due to the pandemic, although, we are planning ahead for the Carol Service in Wells Cathedral in December, giving us the opportunity to fund raise. The Somerset Federation Annual Meeting took place via Zoom in November 2020 and was well attended. The trustees are looking forward to meeting members in person in November 2021 for the annual meeting. Our team of WI Advisers and our individual WI's Presidents and committees have done a sterling job keeping in touch with the membership as well as supporting the local hospitals with scrubs, masks, laundry bags and much more. Despite Covid -19, we have had many enquiries from prospective members and we will also strive to open new WI's. Virtual WI's have sprung up across the country and have filled a gap whilst we were unable to meet in person. Something that Somerset County Federation can consider. Covid -19 has impacted somewhat on the WI's ability to fund raise as we would have wished, our members of staff have worked from home and the charity has continued to run efficiently throughout, thanks to our dedicated trustees and staff members. We have faced the challenges through the pandemic and will forge ahead to continue working within our WI Aims and Objectives. ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** The trustees have considered the Charity Commision's guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'. ## **REFERENCE AND ADMINISTRATIVE INFORMATION** **Name of Charity** The Somerset County Federation Of Women's Institutes **Charity registration number** 1022578 **Company registration number** 02822778 **Principal address** 344 Bristol Road Bridgwater Somerset TA6 4BU 1 of 15 The Somerset County Federation Of Women's Institutes Report of the Trustees Continued For the year ended 31 March 2021 ## **Trustees** The trustees and officers serving during the year and since the year end were as follows: Mrs R Andrews Mrs A Makepeace Mrs L O'Neil (Resigned: 01 February 2021) Mrs S Ford Mrs G Betty Mrs N Amos (Resigned: 01 March 2021) Mrs D Cooper Mrs J Whitworth Mrs T Hemms Mrs A Preston (Resigned: 02 November 2020) Mrs A Chadwick (Appointed: 05 October 2020) **Secretary** Mrs C Worrall **Independent examiners** Michelle Parsons Arcadia Chartered Tax Advisers & Accountants 9 Elborough Gardens Elborough Weston Super Mare BS24 8PL **Bankers** Co-Operative Bank PLC Group Treasury London National Westminster Bank PLC 49 North Street Taunton Somerset TA1 1NB **Solicitors** Porter Dodson Telford House The Park Somerset BS20 1DY 2 of 15 The Somerset County Federation Of Women's Institutes Report of the Trustees Continued For the year ended 31 March 2021 Approved by the Board of Trustees and signed on its behalf by 02 August 2021 Mrs C Worrall............................................................................. 3 of 15 ## The Somerset County Federation Of Women's Institutes Independent Examiners Report to the Trustees ## For the year ended 31 March 2021 I report to the trustees on my examination of the accounts of the charitable company for the year ended 31 March 2021. ## **Responsibilities and basis of report** As the charity Trustees, who are also directors for the purposes of company law, are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiners statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Michelle Parsons Arcadia Chartered Tax Advisers & Accountants 9 Elborough Gardens Elborough Weston Super Mare BS24 8PL 02 August 2021 4 of 15 ## The Somerset County Federation Of Women's Institutes Statement of Financial Activities (including Income and Expenditure Account) For the year ended 31 March 2021 |**Notes**
**Income and endowments from:**
Donations and legacies
2
Charitable activities
3
Other trading activites
4
Investments
5
Other income
6
**Total**
**Expenditure on:**
Raising funds
7/8
Charitable activities
9/10
Other expenditure
**Total**
Net gains/(losses) on investments
**Other recognised gains/losses**
Gains/(losses) on revaluation of fixed
assets
**Net movement in funds**
**Reconciliation of funds**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**funds**
**£**
31,976
16,794
3,391
696
57|**Restricted**
**funds**
**£**
347
-
-
5
-|**2021**
**£**
32,323
16,794
3,391
701
57|**2020**
**£**
43,056
79,630
6,039
661
849| |---|---|---|---|---| ||**52,914**|**352**|**53,266**|**130,235**| ||(8,006)
(44,891)
(10,124)|-
-
-|(8,006)
(44,891)
(10,124)|(14,228)
(97,189)
(12,202)| ||**(63,021)**|**-**|**(63,021)**|**(123,619)**| ||75
346,327|-
-|75
346,327|(32)
-| ||**336,295**|**352**|**336,647**|**6,584**| ||175,843|31,342|207,185|200,601| ||**512,138**|**31,694**|**543,832**|**207,185**| 5 of 15 Registered Number : 02822778 ## The Somerset County Federation Of Women's Institutes Statement of Financial Position ## As at 31 March 2021 |**Notes**
**Fixed assets**
Tangible assets
14
Investments
15/16
**Current assets**
Stocks
17
18
Debtors
Cash at bank and in hand
**Creditors: amounts falling due within one year**
19
**Net current assets**
**Total assets less current liabilities**
**Net assets**
**The funds of the charity**
Restricted income funds
20
Unrestricted income funds
20
**Total funds**|**£**
**2021**
346,426
30,154|**£**
**2020**
50,104
30,079| |---|---|---| ||**376,580**|**80,183**| ||2,500
5,478
166,884|2,500
7,523
130,543| ||**174,862**|**140,566**| ||(7,610)
**167,252**|(13,564)
**127,002**| ||**543,832**|**207,185**| |||| ||**543,832**|**207,185**| ||31,694
512,138|31,342
175,843| ||**543,832**|**207,185**| For the year ended 31 March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476, The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime. The financial statements were approved and authorised for issue by the Board and signed on its behalf by: Mrs R Andrews Trustee 02 August 2021 6 of 15 ## The Somerset County Federation Of Women's Institutes Notes to the Financial Statements For the year ended 31 March 2021 ## **1. Accounting Policies** ## **Basis of accounting** The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’, Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Companies Act 2006. The Somerset County Federation Of Women's Institutes meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). ## **Incoming resources** All incoming resources are included in the statement of financial activities when the Charity is entitled to the income and the amount can be quantified with reasonable accuracy. ## **Donations and grants** Donations and grants are only included in the accounts when the general income recognition criteria are met. ## **Resources expended** Liabilities are recognised as resources expended when there is a legal or constructive obligation committing the Charity to the expenditure: ## **Charitable activites** Events, courses and activities include numerous, usually one-off, events or services provided to members which produce surplus funds. The majority of these are organised by sub-committees each having a different brief. These events and services are deemed to be charitable activities as they generally aim to promote the education and development of members. ## **Allocation and appointment of costs** Support costs are allocated to activities pro rata to the direct expenditure on those activities. ## **Tangible fixed assets** Tangible fixed assets, other than freehold land, are stated at cost or valuation less depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis: Freehold buildings 2% straight line Fixtures and fittings 20% reducing balance ## **Stocks and work in progress** Stocks are valued at the lower of cost and net realisable value after making due allowance for obsolete and slow moving items. Cost includes all direct costs and an appropriate proportion of fixed and variable overheads. ## **2. Income from donations and legacies** |**ncome from donations and legacies**||||| |---|---|---|---|---| ||**Unrestricted**|**Restricted**|**2021**|**2020**| ||**funds**|**funds**||| ||**£**|**£**|**£**|**£**| |Donations received|19|-|19|1,080| |Subscriptions received|31,957|347|32,304|41,976| ||**31,976**|**347**|**32,323**|**43,056**| 7 of 15 ## The Somerset County Federation Of Women's Institutes Notes to the Financial Statements Continued For the year ended 31 March 2021 ## **3. Income from charitable activities** ||**2021**|**2020**| |---|---|---| ||**£**|**£**| |**Unrestricted funds**||| |_County News_||| |Income from charitable activities|9,210|14,576| |_Council Meetings_||| |Income from charitable activities|-|7,239| |_Sub-Committees_||| |Income from charitable activities|1,148|48,670| |_General Income_||| |Income from charitable activities|6,436|9,145| ||**16,794**|**79,630**| ## **4. Income earned from other activities** ||**2021**|**2020**| |---|---|---| ||**£**|**£**| |**Unrestricted funds**||| |Fund raising events|-|976| |Gross trading income|3,391|5,063| ||**3,391**|**6,039**| ## **5. Investment income** Other investment income |**Unrestricted**|**Restricted**|**2021**|**2020**| |---|---|---|---| |**funds**|**funds**||| |**£**|**£**|**£**|**£**| |696|5|701|661| |**696**|**5**|**701**|**661**| ## **6. Other income** **Unrestricted funds** Rental income ||**2021**|**2020**| |---|---|---| ||**£**|**£**| ||57|849| ||**57**|**849**| 8 of 15 ## The Somerset County Federation Of Women's Institutes Notes to the Financial Statements Continued For the year ended 31 March 2021 ## **7. Expenditure on generating donations and legacies** |NFWI AGM Expenses|**2021**
**£**
-|**2020**
**£**
3,205| |---|---|---| ||**-**|**3,205**| ## **8. Expenditure on other trading activities** |**Unrestricted funds**
Fund raising events
Shop costs
Support costs|**2021**
**£**
-
1,810
6,196|**2020**
**£**
380
5,295
5,348| |---|---|---| ||**8,006**|**11,023**| ## **9. Costs of charitable activities by fund type** |**Unrestricted funds**
County News
Council Meetings
Sub-Committees
General Income
Support costs|**2020**
**2021**
**£**
**£**
7,690
3,736
4,352
1,249
30,358
1,134
5,950
4,028
48,839
34,744
**97,189**
**44,891**| |---|---| ## **10. Costs of charitable activities by activity type** |**Costs of charitable activities by activity type**|| |---|---| |**2021**
**Support costs**
**Activities**
**undertaken**
**directly**
**£**
**£**
**£**
**Support costs**
County News
16,529
12,793
3,736
Council Meetings
5,526
4,277
1,249
Sub-Committees
5,016
3,882
1,134
General Income
17,820
13,792
4,028
**10,147**
**34,744**
**44,891**|**2020**
**£**
15,458
8,747
61,023
11,961| ||**97,189**| 9 of 15 ## The Somerset County Federation Of Women's Institutes Notes to the Financial Statements Continued For the year ended 31 March 2021 ## **11. Analysis of support costs** |Premises expenses
Trustee expenses
Office, computer and
equipment expenses
Bank charges
Staff salaries
Depreciation|**Council**
**Meetings**
**County News**
**Raising funds**
**£**
**£**
**£**
407
840
281
18
38
13
1,043
2,153
720
157
324
108
3,623
7,480
2,501
948
1,958
654
**6,196**
**12,793**
**4,277**|**Sub-Committe**
**es**
**£**
255
12
653
98
2,270
594|**General**
**Income**
**£**
906
41
2,321
349
8,064
2,111| |---|---|---|---| |||**3,882**|**13,792**| ## **11. Analysis of support costs** |Premises expenses
Trustee expenses
Office, computer and
equipment expenses
Bank charges
Staff salaries
Depreciation|**2021**
**£**
2,689
122
6,890
1,036
23,938
6,265|**2020**
**£**
4,987
1,804
10,184
1,777
33,138
2,297| |---|---|---| ||**40,940**|**54,187**| ## **12. Particulars of employees** Office employees |**2021**|**2020**| |---|---| |2|3| |**2**|**3**| 10 of 15 ## The Somerset County Federation Of Women's Institutes Notes to the Financial Statements Continued For the year ended 31 March 2021 ## **13. Comparative for the Statement of Financial Activities** |**Income and endowments from:**
Donations and legacies
Charitable activities
Other trading activites
Investments
Other income
**Total**
**Expenditure on:**
Raising funds
Charitable activities
Other expenditure
**Total**
Net gains/(losses) on investments
**Other recognised gains/losses**
**Net movement in funds**
**Reconciliation of funds**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**funds**
**£**
37,696
79,630
5,443
656
849|**Restricted**
**funds**
**£**
5,360
-
596
5
-|**2020**
**£**
43,056
79,630
6,039
661
849| |---|---|---|---| ||**124,274**|**5,961**|**130,235**| ||(11,023)
(97,189)
(12,202)|(3,205)
-
-|(14,228)
(97,189)
(12,202)| ||**(120,414)**|**(3,205)**|**(123,619)**| ||(32)|-|(32)| ||**3,828**|**2,756**|**6,584**| ||172,015|28,586|200,601| ||**175,843**|**31,342**|**207,185**| ## **14. Tangible fixed assets** |**Cost or valuation**
At 01 April 2020
Additions
Disposals
At 31 March 2021
**Depreciation**
At 01 April 2020
Disposals
Charge for year
At 31 March 2021
**Net book values**
At 31 March 2021
At 31 March 2020|**Fixtures and**
**fittings**
**Land and**
**buildings**
**£**
**£**
22,423
100,977
-
351,744
-
(100,977)
**351,744**
**22,423**
20,276
53,020
-
(53,020)
429
7,035
**20,705**
**7,035**
**344,709**
**47,957**
**1,717**
**2,147**|**Total**
**£**
123,400
351,744
(100,977)| |---|---|---| |||**374,167**| |||73,296
(53,020)
7,464| |||**27,740**| |||**346,426**| |||**50,104**| 11 of 15 ## The Somerset County Federation Of Women's Institutes ## Notes to the Financial Statements Continued ## For the year ended 31 March 2021 ## **Investments** ## **15. Analysis of movement of commercial investments** |**Analysis of movement of commercial investments**|| |---|---| ||**Listed**| ||**investments**| ||**£**| |Market value at 01 April|30,078| |2020|| |Net gain/(loss) on|76| |revaluation|| |Market value at 31|**30,154**| |March 2021|| Investments include 22,793 (2020: 22,793) Charibond Charities Narrower- Range common investment fund shares at market valuation of £28,154 (2020 £28,079), orginal hisotic cost was £28,500. National savings bonds of £2,000 are also included within investments. ## **16. Analysis of investments between funds as at year ended 31 March 2021** |**Unrestricted funds**
Listed investments
**Stocks and work in progress**
Stocks of raw materials
**Debtors**
**Amounts due within one year:**
Prepayments and accrued income
Other debtors|**2020**
**2021**
**£**
**£**
30,154
30,079
**30,154**
**30,079**
**2021**
**2020**
**£**
**£**
2,500
2,500
**2,500**
**2,500**
**2021**
**2020**
**£**
**£**
5,218
7,523
260
-
**5,478**
**7,523**| |---|---| ## **17. Stocks and work in progress** ## **18. Debtors** 12 of 15 ## The Somerset County Federation Of Women's Institutes Notes to the Financial Statements Continued For the year ended 31 March 2021 ## **19. Creditors: amounts falling due within one year** |**Creditors: amounts falling due within one year**||| |---|---|---| ||**2021**|**2020**| ||**£**|**£**| |Trade creditors|879|1,610| |Other creditors|4,731|9,954| |Accruals and deferred income|2,000|2,000| ||**7,610**|**13,564**| ## **20. Movement in funds** ## **Unrestricted Funds** |_General_
Pre Incorporation
General
General Fund
Pre- Incorporation
Revaluation|**Balance at**
**01/04/2020**
**Incoming**
**resources**
**Outgoing**
**resources**
**Transfers**
**Gains and**
**losses**
**Balance at**
**31/03/2021**
**£**
**£**
**£**
**£**
**£**
**£**
77,605
-
-
68,888
-
146,493
29,350
52,914
(63,021)
-
346,402
365,645
68,888
-
-
(68,888)
-
-
**175,843**
**52,914**
**(63,021)**
**-**
**346,402**
**512,138**| |---|---| ## **Unrestricted Funds - Previous year** |_General_
Pre Incorporation
General
General Fund
Pre- Incorporation
Revaluation|**Balance at**
**01/04/2019**
**Incoming**
**resources**
**Outgoing**
**resources**
**Transfers**
**Gains and**
**losses**
**Balance at**
**31/03/2020**
**£**
**£**
**£**
**£**
**£**
**£**
77,605
-
-
-
-
77,605
25,522
124,274
(120,414)
-
(32)
29,350
68,888
-
-
-
-
68,888
**172,015**
**124,274**
**(120,414)**
**-**
**(32)**
**175,843**| |---|---| 13 of 15 ## The Somerset County Federation Of Women's Institutes Notes to the Financial Statements Continued For the year ended 31 March 2021 ## **Restricted Funds** |"Somerset" Room
Caring and Sharing
Fund
Esme McLaurin Travel
Fund
NFWI AGM
Property Fund
Taunton Embroidery
Women's Institute
Suspense Account|**Balance at**
**01/04/2020**
**Incoming**
**resources**
**Outgoing**
**resources**
**Balance at**
**31/03/2021**
**£**
**£**
**£**
**£**
580
580
-
-
1,231
1,231
-
-
4,682
4,677
5
-
14,534
14,187
347
-
8,121
8,121
-
-
224
224
-
-
2,322
2,322
-
-
**31,342**
**352**
**-**
**31,694**| |---|---| ## **Restricted Funds - Previous year** |"Somerset" Room
Caring and Sharing
Fund
Esme McLaurin Travel
Fund
NFWI AGM
Property Fund
Taunton Embroidery
Women's Institute
Suspense Account|**Balance at**
**01/04/2019**
**Incoming**
**resources**
**Outgoing**
**resources**
**Balance at**
**31/03/2020**
**£**
**£**
**£**
**£**
580
580
-
-
1,231
1,229
2
-
4,677
4,343
334
-
14,187
12,865
4,527
(3,205)
8,121
7,525
596
-
224
224
-
-
2,322
1,820
502
-
**28,586**
**5,961**
**(3,205)**
**31,342**| |---|---| 14 of 15 The Somerset County Federation Of Women's Institutes Notes to the Financial Statements Continued For the year ended 31 March 2021 ## **Purpose of restricted funds** ## Women's Institute Suspense Account The Suspense Account consists of funds from suspended Institutes. These are held for three years and, if the Institute has not re-started by then, are kept by the Somerset County Federation and used towards costs of opening new Wis. ## "Somerset" Room The Somerset Room fund is for the upkeep of a room at Denman College, where educational courses are run for members. ## Property Fund The Property fund is for the maintenance the Federation's head office, and its contents. The incoming resources were donations from Institutes and funds raised by a National Federation raffle. The expenditure was on replacement carpets and general repairs. ## Caring and Sharing Fund The Caring and Sharing fund receives donations from member Institutes which are used to give financial assistance to less well off Institutes. ## Esme McLaurin Travel Fund The Esme McLaurin Travel fund was created by a bequest which stipulated its use for travel costs for members attending courses at Denman College. The income was interest. ## NFWI AGM The NFWI AGM fund relates to members' attendance at the National Federation's AGM. Income is contributions from members and expenditure covers travel and accommodation costs. ## Taunton Embroidery The Taunton Embroidery fund receives donations and fundraising for the sole use to help fund the creation of embroidered panels depicting the history of Taunton by an external organisation for public enjoyment. 15 of 15