Trustees' Annual Report
For the period
From (start date) 0 1 0 4 2 2 to end date 3 1 0 3 2 3 Section A Reference and administration details Charity name 44th Norwich (1st Old Catton) Scout Group Other names the charity is known by Registered charity number (if any) 1 0 2 0 3 3 0 HQ registration number Charity’s principal address c/o 3 Thorpe Hall Close Thorpe St Andrew Postcode N R 7 0 T H Names of the charity trustees who manage the charity (These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| James Barnett | GroupScout Leader | ||
| Sue Pearson | Chair | ||
| Kieran Pratt | Beaver Leader | ||
| Trish Cresswell | Beaver Leader | ||
| Chris Cliffe | Trustee | ||
| Rachael Claxton | Trustee | ||
| Mark McCall | Trustee | ||
| Amber Cresswell | Beaver Leader | ||
| Philippa Sugg | Treasurer | ||
| Sam Norman | Secretary | ||
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
| Type of advisor | Name | Address |
|---|---|---|
| Financial Auditor | John Nuthall | 10 Swansway, Old Catton, Norwich |
| Section B | Structure, governance and management |
|---|---|
| Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) Additional governance issues (optional information but encouraged as best practice) The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
|
| The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
|
| The Group is a trust established under its rules which are common to all Scouts. |
|
| The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
| Policies and procedures adopted for: You may choose to include additional information, where relevant, about: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them |
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every month. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. |
|---|---|
| Section B | Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the the school and other Scout Groups. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
| Each section runs its own meetings once a week during school term time. This may be eithe rin the Lodge Lane HQ or elsewhere in the community. As part if a structured programme, these meegings help the young people learning and develop themselves with a view to putting these attriobutes into practice at camps and otehr events held away from the immediate local area. This culminates in a chance to show independance and confidence away from the family environment. |
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments.
Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
| Section D | Achievements and performance |
|---|---|
| Summary of the main achievements of the charity during the year |
|
| Each section has held at least one night away experience for their young people which goes to widley cover the main objectives of our Scout Group within the Scout Association. The number of adult volunteers has increased whilst the number of Young People has remianed basically the same. The Executive Committee has worked to prepare for Transformation (as a Trustee Board) and at the same time progressed with improving the Group Governance. There has been a particular focus of finance (income against expenditure) which led to a rise in subscriptions to £45/term. A plan is in effect to increase the number of YP to 108, so offfsetting the prospect of further rises in subs. |
|
| Section E | Financial Review |
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £9 000 The Group held reserves at this level at the end of the financial period. |
Further financial review details (optional information)
| information, where relevant, about: • investment policy and objectives; Youmay chooseto include additional • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; |
Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. |
|---|---|
| Section F | Other Optional Information |
| Plans for future periods (details of any significant activities planned to achieve them) |
|
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair) Date |
signed on original | signed on original | signed on original | signed on original | signed on original | signed on original | |
|---|---|---|---|---|---|---|---|
| James Barnett | |||||||
| GroupScout Leader | |||||||
| 1 5 1 1 2 3 |
|||||||
| 1 | 5 | 1 | 1 | 2 | 3 |
44th Norwich (1st Old Ca
Receipts and Payments Accoun
RECEIPTS Donations, Legacies and similar income Subscriptions Donations Gift Aid Other Similar Income Sub Total Grants Maintenance Grant Other Grants Sub Total Camps and Events Income Other Sub Total Fundraising Events (Gross) 100 CLUB Easy Fundraising Broadland Lottery Other Sub Total Scout Hut Income Hire of Building Hire of Equipment Sub Total Investment Income Bank Interest Sub Total Other Refund from Anglia Water Scout Scarves Sub Total TOTAL GROSS INCOME
Asset and inverstment sales etc TOTAL RECEIPTS
44th Norwich (1st Old C
Receipts and Payments Accou
PAYMENTS Scouting Costs Membership Subscriptions paid to Northern Norwich District Programme expenses Adult Support and Training Adult uniform Badges (Norfolk Scout Shop) OSM Membership Fees Hardship fund Sub Total Utiltiies, Rent, Insurance Rent Water and sewage Electricty Gas Insurance WiFi Bank Charges Sub Total Equipment Equipment Procurement Equip Maintenance Sub Total Maintenance Cleaning Contract Cleaning sundries Fire safety Misc maintenance Sub Total
Activities and Events Scout Activities Refunds from overpayments Sub Total AGM and Trustee Expenses Scout Rewards AGM Leader Social Sundries Sub Total Fundraising Other Event 1 Event 2 Sub Total TOTAL GROSS EXPENDITURE Asset and investment purchases TOTAL PAYMENTS Net of receipts (payments) Transfers between funds Cash funds last year
Cash fund this year end
atton) Scout Group Charity Number 1022330
nt for the year from 1st April 2022 to 31st March 2023
| General Gold Beavers Cubs Scouts Scouts Camp 2022/2023 2022/2023 2022/2023 2022/2023 2022/2023 2022/2023 £ £ £ £ £ £ |
General Gold Beavers Cubs Scouts Scouts Camp 2022/2023 2022/2023 2022/2023 2022/2023 2022/2023 2022/2023 £ £ £ £ £ £ |
General Gold Beavers Cubs Scouts Scouts Camp 2022/2023 2022/2023 2022/2023 2022/2023 2022/2023 2022/2023 £ £ £ £ £ £ |
General Gold Beavers Cubs Scouts Scouts Camp 2022/2023 2022/2023 2022/2023 2022/2023 2022/2023 2022/2023 £ £ £ £ £ £ |
General Gold Beavers Cubs Scouts Scouts Camp 2022/2023 2022/2023 2022/2023 2022/2023 2022/2023 2022/2023 £ £ £ £ £ £ |
General Gold Beavers Cubs Scouts Scouts Camp 2022/2023 2022/2023 2022/2023 2022/2023 2022/2023 2022/2023 £ £ £ £ £ £ |
|---|---|---|---|---|---|
| 9,179.72 | |||||
| 10,776.61 | |||||
| - | |||||
| 19,956.33 | - | - | - | - | - |
| - | |||||
| - | - | - | - | - | - |
| 3,473.22 | 300.00 | 616.02 | |||
| 3,473.22 | - | - | - | 300.00 | 616.02 |
| 473.96 | |||||
| 250.33 | |||||
| 121.00 | |||||
| 2,066.62 | 8,322.58 | ||||
| 2,911.91 | - | - | - | - | 8,322.58 |
| 3,929.97 | |||||
| - | |||||
| 3,929.97 | - | - | - | - | - |
| 41.47 | 160.54 | 1.00 | 0.52 | 0.09 | 3.07 |
| 41.47 | 160.54 | 1.00 | 0.52 | 0.09 | 3.07 |
| 2,650.56 | |||||
| 94.91 | 42.00 | ||||
| 2,745.47 | - | 42.00 | - | - | - |
| 33,058.37 | 160.54 | 43.00 | 0.52 | 300.09 | 8,941.67 |
- 33,058.37 160.54 43.00 0.52 300.09 8,941.67
Catton) Scout Group Charity Number 1022330
unt for the year from 1st April 2022 to 31st March 2023
| General Gold Beavers Cubs Scouts Scouts Camp 2022/2023 2022/2023 2022/2023 2022/2023 2022/2023 2022/2023 £ £ £ £ £ £ |
General Gold Beavers Cubs Scouts Scouts Camp 2022/2023 2022/2023 2022/2023 2022/2023 2022/2023 2022/2023 £ £ £ £ £ £ |
General Gold Beavers Cubs Scouts Scouts Camp 2022/2023 2022/2023 2022/2023 2022/2023 2022/2023 2022/2023 £ £ £ £ £ £ |
General Gold Beavers Cubs Scouts Scouts Camp 2022/2023 2022/2023 2022/2023 2022/2023 2022/2023 2022/2023 £ £ £ £ £ £ |
General Gold Beavers Cubs Scouts Scouts Camp 2022/2023 2022/2023 2022/2023 2022/2023 2022/2023 2022/2023 £ £ £ £ £ £ |
General Gold Beavers Cubs Scouts Scouts Camp 2022/2023 2022/2023 2022/2023 2022/2023 2022/2023 2022/2023 £ £ £ £ £ £ |
|---|---|---|---|---|---|
| 5,130.00 | |||||
| 2,852.13 | 197.63 | 70.00 | |||
| 457.51 | |||||
| 1,464.60 | |||||
| 314.50 | |||||
| - | |||||
| 10,218.74 | - | 197.63 | - | - | 70.00 |
| - | |||||
| - | |||||
| 1,564.19 | |||||
| 3,871.67 | |||||
| 1,651.72 | 436.24 | ||||
| 421.17 | |||||
| 72.00 | 62.00 | 54.00 | 62.00 | ||
| 7,580.75 | - | 62.00 | 54.00 | - | 498.24 |
| 2,100.00 | |||||
| 112.05 | |||||
| 2,212.05 | - | - | - | - | - |
| 1,516.26 | |||||
| 165.50 | |||||
| 93.36 | |||||
| 21.00 | |||||
| 1,796.12 | - | - | - | - | - |
| - | 11,894.28 | ||||
| 5,200.07 | |||||
| 5,200.07 | - | - | - | - | 11,894.28 |
| - | |||||
| 577.96 | |||||
| - | |||||
| - | |||||
| 577.96 | - | - | - | - | - |
| 1,439.62 | 1,272.50 | ||||
| - | |||||
| - | |||||
| 1,439.62 | - | - | - | - | 1,272.50 |
| 29,025.31 | - | 259.63 | 54.00 | - | 13,735.02 |
| - | |||||
| 29,025.31 | - | 259.63 | 54.00 | - | 13,735.02 |
| 4,033.06 | 160.54 | **(216.63) ** | (53.48) | 300.09 | (4,793.35) |
| - 16,099.43 19,640.46 - 887.52 - 463.36- 738.40 - 2,117.96 17,166.6623,395.82 1,104.15 516.84 438.31 6,911.31 5,100.29 43,196.82 - - - - |
| Total Total 2022/2023 2021/2022 £ £ |
Total Total 2022/2023 2021/2022 £ £ |
|---|---|
| 9,179.72 | 18,129.23 |
| 10,776.61 | 9,038.39 |
| - | - |
| - | - |
| 19,956.33 | 27,167.62 |
| - | - |
| - | |
| - | - |
| - | |
| 4,389.24 | - |
| 4,389.24 | - |
| 473.96 | - |
| 250.33 | - |
| 121.00 | - |
| 10,389.20 | 1,928.30 |
| 11,234.49 | 1,928.30 |
| 3,929.97 | 5,109.28 |
| - | - |
| 3,929.97 | 5,109.28 |
| 206.69 | |
| 206.69 | - |
| 2,650.56 | - |
| 136.91 | - |
| 2,787.47 | - |
| 42,504.19 | 34,205.20 |
-
- 42,504.19 34,205.20
| Total Total 2022/2023 2021/2022 £ £ |
Total Total 2022/2023 2021/2022 £ £ |
|---|---|
| 5,130.00 | 4,987.50 |
| 3,119.76 | 352.00 |
| 457.51 | 403.00 |
| - | 732.14 |
| 1,464.60 | 450.84 |
| 314.50 | - |
| - | - |
| 10,486.37 | 6,925.48 |
| - | - |
| - | 2,735.14 |
| 1,564.19 | 600.61 |
| 3,871.67 | 497.00 |
| 2,087.96 | 1,296.23 |
| 421.17 | - |
| 250.00 | 96.00 |
| 8,194.99 | 5,224.98 |
| 2,100.00 | 2,331.40 |
| 112.05 | - |
| 2,212.05 | 2,331.40 |
| 1,516.26 | 1,342.35 |
| 165.50 | 570.46 |
| 93.36 | - |
| 21.00 | - |
| 1,796.12 | 1,912.81 |
11,894.28 7,346.25 5,200.07 17,094.35 7,346.25 - - 577.96 - - - - 392.13 577.96 392.13 2,712.12 25.00 - - - - 2,712.12 25.00 43,073.96 24,158.05 - - 43,073.96 24,158.05 (569.77) 10,047.15 - 666.21 49,533.09 48,297.11 49,533.09
Scrutineer's report to the trustees Scrutineerfs Report to the Trustees of the [44th Norwich {1" Old Catton) Scout Council I report on the a¢counts of the Groupn)istrict for the year ended 2022-2023. As the Group'slDistrict'5 trustees you are responsible for the preparation of the acCntS you toTrsder that neither the audit nor independent examination rqrernents of the charits A£t 2011 apply. tt is my resp)nsibiLity without carrying out an aLKlit or iThlependentexamtnation to sennIse the acccNJnts and to reportto you. In accordance wtth the directions given in the Group,DiStrIctS constitution. I have SCTUtinised the records and the accounts set out in file named "44" Norwich Scout Group 22-23 Atcounts FINALxtsx- In my opinio the counts are i ccordance with the records produced to me and compiywrth the constitLrtion. rooA Address:....l..a....S.i 4.fr ! r