## Trustees' Annual Report ## For the period From (start date) **0 1 0 4 2 2** to end date **3 1 0 3 2 3 Section A Reference and administration details** Charity name 44th Norwich (1st Old Catton) Scout Group Other names the charity is known by Registered charity number (if any) 1 0 2 0 3 3 0 HQ registration number Charity’s principal address c/o 3 Thorpe Hall Close Thorpe St Andrew Postcode N R 7 0 T H Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||James Barnett|GroupScout Leader|| ||Sue Pearson|Chair|| ||Kieran Pratt|Beaver Leader|| ||Trish Cresswell|Beaver Leader|| ||Chris Cliffe|Trustee|| ||Rachael Claxton|Trustee|| ||Mark McCall|Trustee|| ||Amber Cresswell|Beaver Leader|| ||Philippa Sugg|Treasurer|| ||Sam Norman|Secretary|| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ |Type of advisor|Name|Address| |---|---|---| |Financial Auditor|John Nuthall|10 Swansway, Old Catton, Norwich| |||| |||| |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
Additional governance issues (optional information but encouraged as best practice)
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.
The Group is a trust established under its rules which are
common to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.|| ||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| |Policies and procedures adopted for:
You may choose to include additional
information, where relevant, about:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them|The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group
Scout Leaders, individual section leaders (if opted to take on
the responsibility) and parent’s representation and meets
every month.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first 5
months of joining the committee.
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.| |---|---| |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these have
been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the the school and
other Scout Groups. The Group has sufficient buildings and
contents insurance in place to mitigate against permanent
loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income. The Group is primarily reliant upon income
from subscriptions and fundraising. The group does hold a
reserve to ensure the continuity of activities should there be
a major reduction in income. The Committee could raise the
value of subscriptions to increase the income to the group on
an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 14. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.| |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||Each section runs its own meetings once a week during
school term time. This may be eithe rin the Lodge Lane HQ
or elsewhere in the community. As part if a structured
programme, these meegings help the young people learning
and develop themselves with a view to putting these
attriobutes into practice at camps and otehr events held
away from the immediate local area. This culminates in a
chance to show independance and confidence away from
the family environment.| Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||Each section has held at least one night away experience for
their young people which goes to widley cover the main
objectives of our Scout Group within the Scout Association.
The number of adult volunteers has increased whilst the
number of Young People has remianed basically the same.
The Executive Committee has worked to prepare for
Transformation (as a Trustee Board) and at the same time
progressed with improving the Group Governance. There
has been a particular focus of finance (income against
expenditure) which led to a rise in subscriptions to £45/term.
A plan is in effect to increase the number of YP to 108, so
offfsetting the prospect of further rises in subs.| ||| |**Section E**|**Financial Review**| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Executive Committee considers that the group should hold a
sum equivalent to 12 months running costs, circa £9 000
The Group held reserves at this level at the end of the
financial period.| ||| ||| Further financial review details (optional information) |information, where relevant, about:
• investment policy and objectives;
You**may choose**to include additional
• the charity’s principal sources of funds
(including any fundraising);
• how expenditure has supported the key
objectives of the charity;|**Investment Policy**

The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.

The Group Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements.| |---|---| ||| |**Section F**|**Other Optional Information**| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||| **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date|signed on original|signed on original|signed on original|signed on original|signed on original|signed on original|| |---|---|---|---|---|---|---|---| ||||||||| ||James Barnett||||||| ||||||||| ||GroupScout Leader||||||| ||1
5
1
1
2
3||||||| ||1|5|1|1|2|3|| ## **44th Norwich (1st Old Ca** ## **Receipts and Payments Accoun** **RECEIPTS Donations, Legacies and similar income** Subscriptions Donations Gift Aid Other Similar Income **Sub Total Grants** Maintenance Grant Other Grants **Sub Total Camps and Events Income** Other **Sub Total Fundraising Events (Gross)** 100 CLUB Easy Fundraising Broadland Lottery Other **Sub Total Scout Hut Income** Hire of Building Hire of Equipment **Sub Total Investment Income** Bank Interest **Sub Total Other** Refund from Anglia Water Scout Scarves **Sub Total** _**TOTAL GROSS INCOME**_ **Asset and inverstment sales etc** _**TOTAL RECEIPTS**_ ## **44th Norwich (1st Old C** ## **Receipts and Payments Accou** **PAYMENTS Scouting Costs** Membership Subscriptions paid to Northern Norwich District Programme expenses Adult Support and Training Adult uniform Badges (Norfolk Scout Shop) OSM Membership Fees Hardship fund **Sub Total Utiltiies, Rent, Insurance** Rent Water and sewage Electricty Gas Insurance WiFi Bank Charges **Sub Total Equipment** Equipment Procurement Equip Maintenance **Sub Total Maintenance** Cleaning Contract Cleaning sundries Fire safety Misc maintenance **Sub Total** **Activities and Events** Scout Activities Refunds from overpayments **Sub Total AGM and Trustee Expenses** Scout Rewards AGM Leader Social Sundries **Sub Total Fundraising** Other Event 1 Event 2 **Sub Total** _**TOTAL GROSS EXPENDITURE**_ Asset and investment purchases _**TOTAL PAYMENTS**_ **Net of receipts (payments)** Transfers between funds Cash funds last year **Cash fund this year end** ## **atton) Scout Group Charity Number 1022330** ## **nt for the year from 1st April 2022 to 31st March 2023** |**General**
**Gold**
**Beavers**
**Cubs**
**Scouts**
**Scouts Camp**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**£**
**£**
**£**
**£**
**£**
**£**|**General**
**Gold**
**Beavers**
**Cubs**
**Scouts**
**Scouts Camp**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**£**
**£**
**£**
**£**
**£**
**£**|**General**
**Gold**
**Beavers**
**Cubs**
**Scouts**
**Scouts Camp**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**£**
**£**
**£**
**£**
**£**
**£**|**General**
**Gold**
**Beavers**
**Cubs**
**Scouts**
**Scouts Camp**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**£**
**£**
**£**
**£**
**£**
**£**|**General**
**Gold**
**Beavers**
**Cubs**
**Scouts**
**Scouts Camp**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**£**
**£**
**£**
**£**
**£**
**£**|**General**
**Gold**
**Beavers**
**Cubs**
**Scouts**
**Scouts Camp**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**£**
**£**
**£**
**£**
**£**
**£**| |---|---|---|---|---|---| ||||||| ||||||| |9,179.72|||||| |10,776.61|||||| ||||||| |-|||||| |**19,956.33**|**-**|**-**|**-**|**-**|**-**| ||||||| ||||||| ||||||| |-|||||| |**-**|**-**|**-**|**-**|**-**|**-**| ||||||| ||||||| |3,473.22||||300.00|616.02| |**3,473.22**|**-**|**-**|**-**|**300.00**|**616.02**| ||||||| ||||||| |473.96|||||| |250.33|||||| |121.00|||||| |2,066.62|||||8,322.58| |**2,911.91**|**-**|**-**|**-**|**-**|**8,322.58**| ||||||| ||||||| |3,929.97|||||| |-|||||| |**3,929.97**|**-**|**-**|**-**|**-**|**-**| ||||||| ||||||| |41.47|160.54|1.00|0.52|0.09|3.07| |**41.47**|**160.54**|**1.00**|**0.52**|**0.09**|**3.07**| ||||||| ||||||| |2,650.56|||||| |94.91||42.00|||| |**2,745.47**|**-**|**42.00**|**-**|**-**|**-**| ||||||| ||||||| ||||||| |**_33,058.37_**|**_160.54_**|**_43.00_**|**_0.52_**|**_300.09_**|**_8,941.67_**| - **33,058.37 160.54 43.00 0.52 300.09 8,941.67** ## **Catton) Scout Group Charity Number 1022330** ## **unt for the year from 1st April 2022 to 31st March 2023** |**General**
**Gold**
**Beavers**
**Cubs**
**Scouts**
**Scouts Camp**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**£**
**£**
**£**
**£**
**£**
**£**|**General**
**Gold**
**Beavers**
**Cubs**
**Scouts**
**Scouts Camp**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**£**
**£**
**£**
**£**
**£**
**£**|**General**
**Gold**
**Beavers**
**Cubs**
**Scouts**
**Scouts Camp**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**£**
**£**
**£**
**£**
**£**
**£**|**General**
**Gold**
**Beavers**
**Cubs**
**Scouts**
**Scouts Camp**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**£**
**£**
**£**
**£**
**£**
**£**|**General**
**Gold**
**Beavers**
**Cubs**
**Scouts**
**Scouts Camp**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**£**
**£**
**£**
**£**
**£**
**£**|**General**
**Gold**
**Beavers**
**Cubs**
**Scouts**
**Scouts Camp**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**2022/2023**
**£**
**£**
**£**
**£**
**£**
**£**| |---|---|---|---|---|---| ||||||| ||||||| |5,130.00|||||| |2,852.13||197.63|||70.00| |457.51|||||| ||||||| |1,464.60|||||| |314.50|||||| |-|||||| |**10,218.74**|**-**|**197.63**|**-**|**-**|**70.00**| ||||||| ||||||| |-|||||| |-|||||| |1,564.19|||||| |3,871.67|||||| |1,651.72|||||436.24| |421.17|||||| |72.00||62.00|54.00||62.00| |**7,580.75**|**-**|**62.00**|**54.00**|**-**|**498.24**| ||||||| ||||||| |2,100.00|||||| |112.05|||||| |**2,212.05**|**-**|**-**|**-**|**-**|**-**| ||||||| ||||||| |1,516.26|||||| |165.50|||||| |93.36|||||| |21.00|||||| |**1,796.12**|**-**|**-**|**-**|**-**|**-**| ||||||| ||||||| |---|---|---|---|---|---| |-|||||11,894.28| |5,200.07|||||| |**5,200.07**|**-**|**-**|**-**|**-**|**11,894.28**| ||||||| ||||||| |-|||||| |577.96|||||| |-|||||| |-|||||| |**577.96**|**-**|**-**|**-**|**-**|**-**| ||||||| ||||||| |1,439.62|||||1,272.50| |-|||||| |-|||||| |**1,439.62**|**-**|**-**|**-**|**-**|**1,272.50**| ||||||| ||||||| ||||||| |**_29,025.31_**|**_-_**|**_259.63_**|**_54.00_**|**_-_**|**_13,735.02_**| ||||||| ||||||| |-|||||| ||||||| |**_29,025.31_**|**_-_**|**_259.63_**|**_54.00_**|**_-_**|**_13,735.02_**| ||||||| ||||||| |**4,033.06**|**160.54**|**(216.63) **|**(53.48)**|**300.09**|**(4,793.35)**| |- 16,099.43 19,640.46 - 887.52 - 463.36- 738.40 - 2,117.96
17,166.6623,395.82 1,104.15 516.84 438.31 6,911.31
**5,100.29 43,196.82 - - - -**|||||| |**Total**
**Total**
**2022/2023**
**2021/2022**
**£**
**£**|**Total**
**Total**
**2022/2023**
**2021/2022**
**£**
**£**| |---|---| ||| ||| |9,179.72|18,129.23| |10,776.61|9,038.39| |-|-| |-|-| |**19,956.33**|**27,167.62**| ||| ||| |-|-| |-|| |**-**|**-**| ||| |-|| |4,389.24|-| |**4,389.24**|**-**| ||| ||| |473.96|-| |250.33|-| |121.00|-| |10,389.20|1,928.30| |**11,234.49**|**1,928.30**| ||| ||| |3,929.97|5,109.28| |-|-| |**3,929.97**|**5,109.28**| ||| ||| |206.69|| |**206.69**|**-**| ||| ||| |2,650.56|-| |136.91|-| |**2,787.47**|**-**| ||| ||| ||| |**_42,504.19_**|**_34,205.20_**| - - **42,504.19 34,205.20** |**Total**
**Total**
**2022/2023**
**2021/2022**
**£**
**£**|**Total**
**Total**
**2022/2023**
**2021/2022**
**£**
**£**| |---|---| ||| ||| |5,130.00|4,987.50| |3,119.76|352.00| |457.51|403.00| |-|732.14| |1,464.60|450.84| |314.50|-| |-|-| |**10,486.37**|**6,925.48**| ||| ||| |-|-| |-|2,735.14| |1,564.19|600.61| |3,871.67|497.00| |2,087.96|1,296.23| |421.17|-| |250.00|96.00| |**8,194.99**|**5,224.98**| ||| ||| |2,100.00|2,331.40| |112.05|-| |**2,212.05**|**2,331.40**| ||| ||| |1,516.26|1,342.35| |165.50|570.46| |93.36|-| |21.00|-| |**1,796.12**|**1,912.81**| ||| 11,894.28 7,346.25 5,200.07 **17,094.35 7,346.25** - - 577.96 - - - - 392.13 **577.96 392.13** 2,712.12 25.00 - - - - **2,712.12 25.00** _**43,073.96 24,158.05**_ - - _**43,073.96 24,158.05**_ **(569.77) 10,047.15** - 666.21 49,533.09 **48,297.11 49,533.09** Scrutineer's report to the trustees Scrutineerfs Report to the Trustees of the [44th Norwich {1" Old Catton) Scout Council I report on the a¢counts of the Groupn)istrict for the year ended 2022-2023. As the Group'slDistrict'5 trustees you are responsible for the preparation of the acC￿ntS you toTrsder that neither the audit nor independent examination r￿q￿rernents of the charit￿s A£t 2011 apply. tt is my resp)nsibiLity without carrying out an aLKlit or iThlependentexamtnation to sen￿nIse the acccNJnts and to reportto you. In accordance wtth the directions given in the Group,￿DiStrIctS constitution. I have SCTUtinised the records and the accounts set out in file named "44" Norwich Scout Group 22-23 Atcounts FINALxtsx- In my opinio the counts are i ccordance with the records produced to me and compiywrth the constitLrtion. rooA Address:....l..a....S.i 4.fr ! r